Office of the University Registrar
Grade Submission Delegates
Grades can be submitted to the Student Database (SDB) via the GradePage online grading system by someone other than a course’s instructor(s) of record: a grade submission delegate.
It is the responsibility of the instructor(s) of record to submit grades in an accurate and timely manner. However, the University recognizes that there are times and circumstances where the instructor(s) of record cannot do this, and so the GradePage online grade submission delegate system was created. Get more information about online grading here.
Important: the GradePage online submission delegate system was designed to help with exceptional circumstances and is not meant to transfer the responsibility of submitting accurate grades in a timely manner. Grade submission is still the responsibility of the instructor(s) of record for each section. The submission delegate system is a tool to help reduce difficulties students face stemming from the late submission of grades due to exceptional circumstances.
The role of grading delegate provides an alternative in case the official Instructor of Record (IoR) is unable to submit grades for any reason, such as a personal emergency. This functionality is intended to be used infrequently and in cases of emergency.
Grading delegates can be assigned at the section, curriculum, department or college/school level. The role’s authority is strictly limited to the following:
- Submit grades online during the open grading period using GradePage, and
- Create new grade books in Catalyst GradeBook for the permitted class(es)
The role of grading delegate was not designed to support other departmental needs or workflows, such as departmental record-keeping or oversight of grading. Grading delegates are not automatically granted access to instructors’ existing grade books.
To Submit Grades as a Delegate
Submitting grades as a delegate is a manual process that closely resembles the process of submitting as an instructor.
Although as a delegate you can create a grade book once a quarter has started, you can only submit grades during the open grade submission period for each quarter.
- To submit final grades via GradePage, follow the directions listed at https://depts.washington.edu/sislearn/using-gradepage/
- To record assignment grades and track student progress via GradeBook, first log into your Catalyst Tools at http://catalyst.uw.edu
- If you have never logged in before, you will be prompted to create an account.
- To create a grade book, follow the directions listed at http://www.washington.edu/itconnect/learn/tools/catalyst-web-tools/gradebook/about-gradebook/.
Note that the list of classes delegated to you may take a moment to load, especially for department-, curriculum-, and college- or school-level delegates. Your list of classes for which you are delegate will not appear until the quarter has begun.
- To submit grades, follow the directions at https://depts.washington.edu/sislearn/grading-resources/
There are four levels of grade submission delegates, and only one delegate may be designated per level. The levels are:
Note: the Office of the University Registrar assumes that delegates communicate with the instructor(s) of record and submit grades in accordance with their wishes.
Span of control
Delegates may submit grades for any section at their level or below it; this is known as their span of control. For example, a department-level delegate may submit grades for any section within that department; a curriculum-level delegate may submit grades for any section that begins with that curriculum prefix; and a section-level delegate is restricted to submitting grades for that section.
Choosing a delegate
At the section level, either the instructor(s) of record or the departmental Time Schedule Coordinator can designate a delegate. The instructor(s) of record may do this via the MyClass Resources channel in MyUW; Time Schedule Coordinators may designate a delegate via the Time Schedule Update maintenance tool.
Curriculum- and department-level delegates can be modified via an email to the Office of the University Registrar from a departmental chair or administrator. College-level delegates can be changed via an email from a dean or college-level administrator.
Can delegates change grades I’ve submitted?
No. Grades can only be submitted once via GradePage. If you have already submitted grades for a section, delegates cannot override or change those grades via GradePage.
Do Teaching Assistants (TAs) need to be made delegates to submit grades?
A TA does not need to be made a delegate if the TA is already an instructor of record for the section. However, for large lectures where the TA is the instructor of record for a secondary section (e.g., quiz or lab), secondary grading must be enabled for the TA to be able to submit grades via GradePage.