Office of the University Registrar

Reference Table for A&S General Education

Reference Table for A&S General Education
FOR USE WITH EARS

Table for Use with SDB
 

Waive 1 credit of composition
Waive
1 credit of writing

Foreign
Language
: Native Speaker


Waive
1 credit in an AofK

Second foreign language as
VLPA

Allow an
unusual course toward AofKs

DARS fails
to apply a course to the correct AofK

Waive AofK
credit for postbac

Remove AofKs for postbac

 

ENGLISH
COMPOSITION:  5 credits

You can
waive 1 credit ONLY
    if the student has a 4-credit comp course from Western Washington University.

In –  Select an exception from this list  (at
the bottom of the Degree Audit page)select:
    Waive required credits 
(third one down)

Within
the exception, enter …

    Requirement name (PSNAME): ENGLCOMPOSITION
    Credit change desired: -1
   
Comment to display on
audit:
WWU COURSE 

… and click on Submit.

WRITING: 
10 credits

You can
waive 1 credit for any student.

In –  Select an exception from this list  (at
the bottom of the Degree Audit page)select
    Waive 1 credit of an Area of Knowledge or Writing

Within
the exception, after A of K:, select the 4th choice:  Writing (A&S)
… and click on Submit.

FOREIGN
LANGUAGE

DARS
usually knows whether a student is a native speaker of another
language and will automatically show this requirements
as satisfied.  Occasionally that information isn’t available to
DARS.  If the student satisfies the very specific requirements to qualify,
as
described in the AIF
, …

In  Select an exception from this list  (at the bottom
of the Degree Audit page) select:  
    Waive foreign language requirement
(the 6th from
the top).

Within
the exception, enter …

    Student is a native speaker of: SPANISH  (for
example)

… and click on Submit.

AREAS OF
KNOWLEDGE:  75 credits

You can
waive 1 credit for any student in one or two areas, but the total required in
all three remains 75.

In –  Select an exception from this list  (at
the bottom of the Degree Audit page) – select:
 
    Waive 1 credit of an Area of Knowledge or Writing

Within
the exception, after A of K:, select the appropriate one of
the first three choices … 

    VLPA (A&S)
    I&S (A&S)
    NW (A&S)

… and click on Submit.

You can allow a first-year course of the student’s second foreign
language to count as VLPA (See this
topic in the AIF
).

In  Select an exception from this list  (at the bottom
of the Degree Audit page) – select:    
   Allow a course to count toward a major requirement
(even
though it’s not a major requirement).

Within
the exception, make these entries:

    Requirement name (PSNAME): VLPA1
    

    Course: 0 SPAN__ 103 (for example)

    Comment to display on audit: 
SPAN IS 2ND FOREIGN LANG

… and click on Submit.


To allow additional courses from the sequence, create another exception for
each.

You can allow a course to apply towards an Area of Knowledge for
which it is not normally recognized. 
    (See this
topic in the AIF
.)

In  Select an exception from this list  (at the bottom
of the Degree Audit page) select:    
   Allow a course to count toward a major requirement
(even
though it’s not a major requirement).

Within
the exception, make these entries:

    Requirement name (PSNAME): 

             APPR-V 
or –
            
APPR-I  
– or –
            
APPR-N

    Course: 0 ANTH__  498
(for example)

… and click on Submit.

DARS occasionally fails to apply a course to the correct area. This
most often happens when the student has a number of courses that are eligible
for use in more than one area. You can fix it by forcing a course out of an
area if it’s needed elsewhere. 
    NOTE: If the student has not yet completed all 75 credits,
wait–and tell the student to be patient. The courses will most likely be
applied correctly in the end.

In –  Select an exception from this list  (at
the bottom of the Degree Audit page) select:
   
   Reject a course from counting toward a requirement

Within
the exception, make these entries:

    Requirement name (PSNAME): 

             VLPA-REJ   – or –

            
I&S-REJ     – or –
            
NW-REJ     – or –
            
GE-REJ
    

    Course: 0 COM___ 220
(for example)

… and click on Submit.

If a postbac student has completed some but not all credits of AofKs
elsewhere, you can waive those credits.  [Note: Admissions does not
transfer credit for students in postbac status.]
The "additional AofKs to reach 75" requirement is automatically
removed from postbac audits.

In –  Select an exception from this list  (at
the bottom of the Degree Audit page) – select:
 
    Waive required credits

Within
the exception, enter …

    Requirement name (PSNAME): VLPA   (- or –   I&S   – or –   NW)

    Credit change desired: -#  (the
number of credits completed elsewhere)

    Comment to display on
audit:
# CR COMPLETED ELSEWHERE 

… and click on Submit.  Create
another exception for each AofK in which you want to waive credit.

If a postbac student has completed 20 credits of an AofK elsewhere,
you can remove the requirement from the audit.  [Note: Admissions does
not transfer credit for students in postbac status.]
The "additional AofKs to reach 75" requirement is automatically
removed from postbac audits.

In –  Select an exception from this list  (at
the bottom of the Degree Audit page) – select:
 
    Insert or remove a requirement, using a 1-character code
(3rd
from the bottom)

Within
the exception, enter the code for the area you want to remove…

    First code to attach: V  (or
–  I  – or –  N)

If you want to remove a second area,
use the next line:

    Second code to attach: (or N)
   
… and click on Submit.

If you want to remove a NW also:

In –  Select an exception from this list  (at
the bottom of the Degree Audit page) select:
 
    Insert or remove a requirement, using a 1-character code
(3rd
from the bottom)

Within
the exception, enter the code for the area you want to remove…

    First code to attach: 

… and click on Submit.  

DIVERSITY: 
1 course, minimum 3 credits

You can allow a course to apply towards Diversity when not normally recognized
as such.  Follow the same guidlines for applying an AoK designation to a
course. 
    (See this
topic in the AIF
.)

In  Select an exception from this list  (at the bottom
of the Degree Audit page) select:    
   Allow a course to count toward a major requirement
(even
though it’s not a major requirement).

Within
the exception, make these entries:

    Requirement name (PSNAME): 

             APPR-DV

    Course: 0 ANTH__  498
(for example)

… and click on Submit.

 



Reference
Table for Use with the SDB

 

Guide
to RU Exceptions on SDB

Guide to Postbac Audits

Double
Degree Exception on SDB

Proficiency Requirements
Postbac
Students and Areas of Knowledge

Areas
of Knowledge
Second Foreign Language as VLPA

 

REQUIREMENT

PSNAME

WHAT YOU CAN DO

FIELDS TO USE

ENGLISH
COMPOSITION

5 credits

ENGLCOMPOSITION

Waive 1 credit:
ONLY with a 4-credit composition
course from Western Washington University.

REQHRS: – 1

WRITING

10 credits

WRITING

Waive
one credit

REQHRS:
– 1

FOREIGN LANGUAGE

Native speaker

NATSPEAK

Waive the requirement

REQSRQ/REQCT: -1

3rd level or higher in high
school

FL-HS

Waive the requirement

REQSRQ/REQCT: -1

POSTBACS AND AREAS OF KNOWLEDGE

Notes in
blue

are for postbacs who have satisfied AoK requirements with courses at another
institution.

1.  If 20 credits of an area of knowledge were
completed at another college and those credits were never transferred to
UW:

Create an SQ exception.
NOTE:
(On EARS, select "Insert or remove a requirement, using a
1-character code (SQ exception)"
–Place a
V or I or N after AC1:
and/or AC2:. 
        On EARS: Enter the code after
"First code to attach."
        A second code can be entered after
"Second code to attach."
To remove all three, use AC1:
V and AC2: I.
Create a second SQ exception with AC1:
N.

2.  If the student has
only partially completed the AoKs elsewhere, waive the number completed in an
RU exception.

AREAS OF
KNOWLEDGE

NOTE:
DARS will
normally juggle courses in the AOKs to the student’s best advantage–after
all required courses are taken. However, if it fails, you can bump one out by
creating an exception with the psname
VLPA-REJ,
I&S-REJ,
NW-REJ
or
GE-REJ
(final group–to bring total to 75) and entering the COURSE you
want to move.

VLPA

20 credits

VLPA

Waive a credit

BLUE REFERS TO POSTBACS

REQHRS: – 1

REQHRS:
-#
Comment: COMPLETED ELSEWHERE

VLPA1

Allow a completed 1st year
of a 2nd foreign language

COURSE:

Special
topics courses
which you determine
to qualify as VLPA (Ind
study and research must be referred to Gateway)

APPR-V

Allow the course to count
as VLPA

COURSE:

I&S

20 credits

I&S

Waive a credit

BLUE
REFERS TO POSTBACS

REQHRS: – 1

REQHRS:
-#
Comment: COMPLETED ELSEWHERE

Special
topics courses
which you determine
to qualify as I&S (Ind
study and research must be referred to Gateway)

APPR-I

Allow the course to count
as I&S

COURSE:

NW

20 credits

NW

Waive a credit

BLUE
REFERS TO POSTBACS

REQHRS: – 1

REQHRS:
-#
Comment: COMPLETED ELSEWHERE

Special
topics courses
which you determine
to qualify as NW (Ind
study, fieldwork and research must be referred to Gateway)

APPR-N

Allow the course to count
as NW

COURSE:

The "additional AoKs" requirement does not appear in
postbac audits.