Office of the University Registrar

Undergraduate Program Proposal Process FAQs

Frequently Asked Questions

What is the UW 1503 undergraduate program proposal process?

What is a Notice of Proposal (NOP)? Is this a new process?

The Faculty Council on Tri-Campus Policy (FCTCP) recently approved this new review stage, which must take place prior to campus academic program committee review of a 1503 undergraduate program proposal. A unit planning to offer a new undergraduate program or make a substantive change to an existing undergraduate program, must complete the NOP review process.

For a detailed view of this new process, please refer to this flowchart.

Where do I obtain the Notice of Proposal form? How do I complete it?

How do I determine if my proposed undergraduate program change is substantive or non-substantive?

In order to make this determination, please review the following:

  • Substantive program changes and examples
    • Changes that alter degree information on a student transcript.  For example, changing the name of a degree, option, or minor.
    • Changes in prerequisites that would significantly increase or decrease the number of students admitted to the major, minor, or option.  For example, requiring more credits for admission to a program, or adding minimum grade requirements.
    • Changes in graduation requirements that would significantly increase or decrease the number of students completing the major, minor, or option. For example, changing the number of credits required for a major, minor, or option, or adding a continuation policy.
    • Program changes on one campus that could significantly alter enrollments in specific programs on one of the other two campuses.  For example, changing the program format to distance learning or fee-based learning.
  • Non-substantive program changes and examples
    • Changes that do not significantly alter existing admission or graduation requirements, but do require changes to the general catalog.
    • Examples include:
      • Course prefix and/or number changes.
      • Addition and/or removal of courses that do not alter the total credits for existing admission or graduation requirements.
      • Changing credit distribution (such as for core courses and electives) without altering the total credits for existing graduation requirements.
      • Changing electives listed in the general catalog to stating, “See website for approved list of electives.”

Where do I obtain the 1503 undergraduate program proposal form? How do I complete it?

Please refer to the 1503 form quick guide.

What's the approval timeline for my 1503 undergraduate program proposal once received by the UW Curriculum Office (UWCO)?

It depends on the type of proposal submitted and whether or not the proposal requires review by the Northwest Commission on Colleges and Universities (NWCCU), which accredits the University of Washington.

Non-substantive program change: Minimum 1 to 3 months from submission to UWCO
New or substantive program change: Minimum 3 months from submission to UWCO
New or substantive program change (NWCCU review required): Minimum 3 to 6 months from submission to UWCO

How do I know if my 1503 undergraduate program proposal requires NWCCU review?

A new or substantive program change may require review by the NWCCU. New degree proposals will always require NWCCU review; however, other new or substantive program changes must be reviewed by the UWCO in conjunction with the Provost’s Office to make this determination based on NWCCU requirements.

How do I end an undergraduate degree, option, or minor?

Submit a 1503 undergraduate program proposal to suspend admission to the program. After approval has been received through the university process, work with the Provost’s Office to submit an Reorganization, Consolidation, and Elimination Procedure (RCEP).

How do I change a Graduate program?

To create or modify a graduate program, contact the UW Graduate School.

Who do I contact for more info?

For more information about the 1503 undergraduate program proposal process, please contact the UW Curriculum Office.