Office of the University Registrar

Common Course Application Issues

Course applications must undergo a review process before they are approved. The following is a list of issues that can delay the approval of a course application. Before submitting a course application, please review it with these items in mind.

Credit Misalignment

  • Credits and instructional hours should align.  Example: 1 hour lecture/seminar instructional and 2 hours of additional preparatory work for each credit.  2-3 hours laboratory of instruction and 1-2 hours additional preparatory work for each lab credit.

Title and/or Description Issues

  • Course titles, description, and syllabus should align.
  • Course title contains too much course information.
  • Abbreviated course title does not sufficiently represent course content in a way understandable by another institution or outside agency.
  • Course title or description contains program branding.

Application and Syllabus Issues

  • Syllabus is not provided.
  • Information on syllabus does not align with the information on the application (e.g., evaluation details are different on the application and the syllabus).
  • Learning objectives are missing.
  • Grading/evaluation methods are not included.
  • Grading/evaluation methods include grading on student behavior (e.g., attendance, use of electronic devices). Examples of grading on behavior:
    • Missing a class, coming late, or leaving early will detract from the participation grade.
    • Student use of electronic devices in class will result in a lower participation grade.
  • Grading/evaluation includes over 15% of grade based on participation, without corresponding information in the syllabus listing the objective measures by which participation will be evaluated.
  • Content for requested Areas of Knowledge designation(s) is not apparent.

Course Level Issues

  • The course level appears to misalign with the content.
  • The course does not satisfy the 400/500 linked course requirement (does not have distinguishable differences between undergraduate and graduate requirements).  See 400-500 Parallel Courses page for more information on these requirements.

Acknowledgement of Responsibility


  • Required approvals and/or acknowledgements are missing.
  • Potentially affected units have not been contacted, or have expressed significant concerns that must be reviewed by FCAS.

Relationship to Program Requirements

  • The course is part of a new program that has not been established and is not in the process of being approved by FCAS or the Graduate School.
  • The course change would have an effect on a major, degree, or minor that needs to be addressed.

Distance Learning (DL)

  • DL section is not completed.  If the course meets the definition of DL on your campus, the DL section must be completed.