Office of the University Registrar

Approval Process

Application Submission Guidelines

New course applications:

Course change applications:

Course drop applications:

Distance Learning (DL):

Application Receipt and Review

Complete curriculum applications received by the posted deadline for the month are reviewed at that month’s Curriculum Meeting. Both the deadline and the meeting date for each month are posted on the deadlines page. Please note that there are specific Time Schedule effective-quarter deadlines for course-change applications.

Each application is reviewed to make sure it is completely filled out, approved in UW CM by the designated department and college/school approvers, and contains all of the required documentation. Applications that are found to be incomplete will be sent back to the department. Incomplete applications are not forwarded to the University of Washington Curriculum Committee (UWCC) for review, and are held until all of the required documentation is received.  For a list of issues that can delay a course proposal, please review the common course application issues page.

What Happens at the Curriculum Meeting

The UWCC meets during the academic year, typically on the third Tuesday of the month. See the course application deadlines page for the current academic year meeting dates. At the meeting the UWCC members review each complete application. Applications can be approved as submitted, placed on pending status, or placed on hold.

Applications approved by the UWCC do not need further review for approval.

Pending status occurs when the UWCC has additional questions, revisions, concerns, etc., they would like addressed. If your application has been placed on pending status, you will be contacted by the UW Curriculum Office (UWCO) for follow-up, typically within two days of the meeting. After a response has been submitted by the department to the UWCO, the UWCO works with the UWCC to see if the response answers their questions and if the application can be approved. The UWCC may approve the application based on the response or request additional information.

The UWCC places applications on hold when they have substantial questions or concerns about an application. Typically these issues are addressed at the next UWCC meeting if the department has addressed the concerns about the original application. If your application has been placed on hold status, you will be contacted by the UWCO for follow-up, typically within four days of the meeting.

Was My Application Approved?

The UWCO posts a report of all approved and pending course applications within 4 days of a UWCC meeting.

  • Approved applications
    • Usually entered into the system within two weeks of the UWCC report posting.
    • There are three ways to check to see if your course proposal has been entered into the system:  UW CM, course catalog, or the SDB 200 screen.
    • Remember, you will need to work with the Time Schedule Office on your campus to update courses already in the Time Schedule, or to add newly approved courses.
  • Pending or held applications
    • The UWCO will contact departments within 4 days of a UWCC meeting.

When Will Changes Appear in the Catalog?

The online course catalog is updated on an on-going basis and displays only the version of courses effective during the current academic quarter. Any approved new course or changes to existing courses for future quarters will show up in the catalog prior to the Time Schedule for that quarter going live.