Office of the University Registrar

Change Undergraduate Credential Proposals

In this quick guide

Understanding Programs and Credentials in UW CM
Change an undergraduate credential with a one program/one credential relationship
Change an undergraduate credential with a one program/multiple credentials relationship (credential only)
Change an undergraduate credential with a one program/multiple credentials relationship (both program and credential)

Understanding Programs and Credentials in UW CM

In order to change an undergraduate credential, a credential change proposal form must be submitted in the UW Curriculum Management system (UW CM). For a detailed explanation of programs and credentials in UW CM, please refer to the Programs and Credentials quick guide.

To learn more about the undergraduate program proposal process, please refer to these FAQs.

Note: Please contact the UW Graduate School to modify an existing graduate credential.

Change an undergraduate credential with a one program/one credential relationship

In this example, the undergraduate program is Curriculum Management and the credential is the Bachelor of Arts degree with a major in Curriculum Management.

Undergraduate Major

  • Program: Curriculum Management
  • Credential: Bachelor of Arts degree with a major in Curriculum Management

Curriculum Management screen

In a scenario where there is just one credential associated with a program, only a program change proposal is required. After the program change proposal is approved, the UW Curriculum Office will modify the associated credential record, if necessary.

Refer to the Change an undergraduate program with a one program/one credential relationship quick guide for step-by-step instructions.

Change an undergraduate credential with a one program/multiple credentials relationship (credential only)

In this example, the undergraduate program is Curriculum Management, and the credentials are the Bachelor of Arts degree with a major in Curriculum Management and the Bachelor of Arts degree with a major in Curriculum Management: Teaching.

Undergraduate Major

  • Program: Curriculum Management
  • Credentials: Bachelor of Arts degree with a major in Curriculum Management; Bachelor of Arts degree with a major in Curriculum Management: Teaching

In this scenario, multiple credentials are associated with one program. Both credentials have the same program-level admission requirements, shared program-level completion requirements, and specific individual credential-level completion requirements. A change to the specific credential-level completion requirements for the Bachelor of Arts degree with a major in Curriculum Management credential is being proposed, and there are not proposed changes to the existing program or the Bachelor of Arts degree with a major in Curriculum Management: Teaching credential. In this case, only one credential change proposal is required.
Curriculum Management screen

Step 1: Log into UW CM

Log into UW CM using your UW NetID and password. If you experience issues, please contact the UW Curriculum Office at uwcr@uw.edu.

Step 2: Find your Credential

Find and Select Your Credential
Select ‘Credentials’ on the left navigation panel. Under ‘Filters,’ make sure the ‘Active’ checkbox is clicked. Type the credential name or credential code in the search bar to find the credential.

Step 3: Propose a Credential Change

To propose a credential change, click the ‘Propose Changes’ button
Propose Changes section

Step 4: Complete the Credential Information section

A first effective quarter/year must be proposed. If proposing to change the credential title, this field must also be updated.
Credential Information section

Step 5: Complete the Proposal Information section

Proposal Information section

  1. Change Type: Indicate the type of change(s) being proposed by completing either the Substantive Changes or Non-Substantive Changes columns, checking the appropriate boxes. To determine if the proposed change is substantive or non-substantive, please refer to these FAQs. Both substantive and non-substantive changes may be proposed in the same proposal. Other Changes do not apply to this scenario and should be submitted as a separate proposal (refer to Submitting Other Changes quick guide).
  2. Notice of Proposal: Some substantive program and credential changes require an NOP. To determine if applicable, please refer to these FAQs. If required, complete this field with the NOP file hyperlink provided to your unit by the UW Curriculum Office.
  3. Approval Workflow: Choose either ‘Undergraduate Substantive Change’ or ‘Undergraduate Non-Substantive Change’ from the drop-down options to initiate the appropriate approval workflow. If you are proposing both substantive and non-substantive changes, you must select the Undergraduate Substantive Change workflow.
  4. Justification: Provide an explanation of and rationale for the proposed credential change(s).
  5. Related Proposals: Check this box if there are related program, credential, or course proposals. Information about related proposals should be included in the Justification field.
  6. Proposal Tracking Comments: Optional.

Step 6: Edit the Catalog Information section

Any completed field in this section will appear in the general catalog. Only include details applicable to this proposed credential change (do not repeat program details if they are the same). Program catalog details appear to the right of the credential catalog information fields.
Catalog Information section

  1. Credential Overview: Appears in both catalog and MyPlan. Does not appear in catalog if program overview and credential overview are the same (only program overview will display).
  2. Admission Type: If proposing to change credential admission type, choose from the following:
    • Open: Students in good academic standing are admitted at any time.
    • Minimum Requirements: Requires students to complete satisfactorily a set of prerequisite courses with a minimum GPA. All students who meet the minimum requirements are admitted.
    • Capacity-constrained: Students must complete all minimum requirements to apply and must then compete with the entire applicant pool for a limited number of spaces.

    Admission Type section

  3. Recommended Preparation: If proposing to change credential recommended preparation, update this field for the proposed changes.
  4. Admission Requirements (Credential): If proposing to change credential admission requirements, update this field for the proposed changes. Only include admission requirements if applicable to this proposed credential (do not repeat program admission requirements if they are the same). Do not complete this field if the credential has both program-level admission requirements and specific credential-level admission requirements. Instead complete the ‘Additional Admission Requirements (Credential)’ field with the specific credential-level admission requirements.
  5. Additional Admission Requirements (Credential): If proposing to change additional admission requirements, update this field for the proposed changes. Complete with specific credential-level admission requirements if the credential has both program-level admission requirements and specific credential-level admission requirements.
    Additional Admission Requirements section
  6. Completion Requirements (Credential): If proposing to change credential completion requirements, update this field for the proposed changes. Only include completion requirements if applicable to this credential (do not repeat program completion requirements if they are the same). Do not complete this field if the credential has both program-level completion requirements and specific credential-level completion requirements. Instead complete the ‘Additional Completion Requirements (Credential)’ field with the specific credential-level completion requirements.
  7. Additional Completion Requirements (Credential): If proposing to change additional completion requirements, update this field for the proposed changes. Complete with specific credential-level completion requirements if the credential has both program-level completion requirements and specific credential-level completion requirements.
    Additional Completion Requirements section
  8. Additional Information (Credential): If proposing to change credential additional information, update this field for the proposed changes. Only include details applicable to this specific credential (do not repeat program or department details if they are the same).
  9. Total Credits (Credential): Update if proposing to change the total number of required credential credits.
  10. Continuation Policy (Credential): Include if proposing to add a continuation policy. Only include if applicable to this specific credential (do not repeat program details if they are the same).

Step 7: Complete the Enrollment and Delivery section, if applicable

Enrollment and Delivery section

Step 8: Complete the Curricular Relationship section, if applicable

Curricular Relationship section

Step 9: Supporting Documents

Supporting Documents upload section
Attach any supporting documents relevant to the proposed credential change.

Step 10: Select ‘Save and Exit’ to save the proposal

Save and Exit to save the proposal

Step 11: Review proposal and then Select ‘Submit for Approval’

Review and Submit section

Change an undergraduate credential with a one program/multiple credentials relationship (both program and credential)

Refer to the Change an undergraduate program with a one program/multiple credentials relationship (both program and credential requirements) quick guide.