Office of the University Registrar

Change Course Proposals

In this quick guide

Change Course Proposal
Workflow


Change Course Proposal

Step 1. Log into UW CM

Log into UW CM using your UW NetID and password. If you experience issues, please contact the UW Curriculum Office at uwcr@uw.edu.

Step 2. Find your course

Image of UW CM course search, highlighting the "Department" and "College/School" filters

UW CM course search

Select Courses on the left navigation pane. You can also search for your course by narrowing the search results with the Department and College/School filters. Type the course code or the course prefix in the search bar to find your course. Select your course in the results section.

Step 3. Propose a course change

Image of "Propose Changes" link on Course Information in UW CM

Propose changes to a course

Click the Propose Changes button in the header of the Course search/landing page.

Step 4. Edit the course

Image of course edit mode feature

Course edit mode

Close-up image of "Leave Edit Mode" link in the course edit mode feature

Leave edit mode

Select LEAVE EDIT MODE when you are finished making edits or before you exit the screen.

 

 

 

 

 

 


Step 5. Acknowledge responsibility if missed the time schedule deadline

Image of Acknowledgement of Responsibility section of the course change process

Acknowledgement of Responsibility

If the change request is being submitted after the posted time schedule deadline, the proposer should tick the box indicating they “Missed Time Schedule Deadline?”.

The user will then be required to add explanation as to why they are submitting the request late and acknowledge their responsibility to notify students and time schedule office of the changes.

Step 6. Review proposed changes

Image of course change proposal review screen

Proposed course changes review

Review your proposed changes before submitting the course change for approval. Your proposed changes will appear in yellow above the existing content.

Step 7. Edit, Delete Proposal, Sharing, Addendum, Duplicate, and Print

Image of course change right-hand menu

Course change menu options

Edit: Selecting Edit from the navigation panel on the right will allow you to resume editing your proposal. This option will disappear once you have submitted the proposal for approval.

Sharing: Selecting Sharing from the navigation panel on the right allows you to add co-editors/collaborators to your proposal. Recipients of the sharing function will receive an email with the link to view and edit the proposal.

Faculty should use the sharing tool to share their proposal with their curriculum coordinator.

Note: Sharing the url will only give the recipient viewing rights.

Addendum: While a proposal is in a state or Draft, you can add comments or ask users to submit comments to a proposal that will be visible to all users that view the proposal, including reviewers.

Duplicate: The duplicate feature is used to copy a course or a proposal.

Delete Proposal: Select the Delete Proposal button if you decide to delete your proposal.

Note: This will ONLY delete your proposed changes. This will not delete the course.

Step 8. Submit for approval

Select SUBMIT FOR APPROVAL when you are finished with your proposal and you are ready to send the proposal to your department chair.

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Workflow

Image of course change workflow status

Course change workflow status

After you submit the proposal, it will progress to the Department Chair. The Department will receive an email notifying them of your proposal and request for action. You can explore the workflow by selecting the Previous or Next buttons.

Image of course change approval email notification

Course change approval email notification

If you notice there is someone missing or the wrong person is assigned to the workflow, contact help@uw.edu.

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