Office of the University Registrar

Change Credential CIP Code

In this quick guide

Change a Credential CIP Code
Instructions to Change CIP Code


Change a Credential CIP Code

The Classification of Instructional Programs (CIP) provides a taxonomic scheme that supports the accurate tracking and reporting of fields of study and program completions activity. CIP was originally developed by the U.S. Department of Education’s National Center for Education Statistics (NCES) in 1980, with revisions occurring in 1985, 1990, 2000, and 2010.

At the University of Washington, CIP codes are maintained in the Student Database (SDB) and are assigned to Curriculum and Majors when initially added to SDB. In Curriculum Management (CM), CIP codes are assigned to both the Program and the Credential. The Credential CIP code will be very specific to the area of study represented by that degree or degree option and maps directly to the Major CIP code in SDB. When there is one credential to one program relationship, the program will have the same CIP code as its credential. When a program has multiple credentials, each possibly with its own unique CIP code, the Program CIP code should represent the collection of credentials contained under it.

CIP codes are used to report UW programs both federally and at the state level. When choosing a CIP code, it is important to select the code that most closely describes the program as it is offered here at the University of Washington.

A current and complete listing of CIP codes is available from the National Center for Education Statistics (NCES).

Credential CIP code changes can be submitted via the UW CM and require the approval of the Dean or your school or college.

Instructions to Change a Credential CIP Code

Step 1. Log into UW CM

Log into UW CM using your UW NetID and password. If you experience issues, please contact the UW Curriculum Office at uwcr@uw.edu.

Step 2. Find your Credential

Find and Select Your Credential
Select ‘Credentials’ on the left navigation panel. Under ‘Filters’, make sure the ‘Active’ checkbox is clicked. Type the credential name or credential code in the search bar to find the credential.

Step 3. Propose a Credential Change

To propose a credential change, click the ‘Propose Changes’ button
Propose Changes section

Step 4. Change the current CIP Code in the Credential Information section

Click the trash can icon next to the existing CIP code. It will open the field for proposing a new CIP code.
Credential Information section

Step 5. Type in the proposed new CIP code

As you type in the proposed new CIP code, a dropdown will appear. When the code appears in the dropdown, it is important that you deliberately select the code from the dropdown list.
CIP Code section

If the CIP code qualifies for STEM status:
Check the “This is a STEM CIP” check box. If you are uncertain whether it qualifies, you may look up the CIP code to check if it is included on the STEM Designated Degree Program list, which is available from the Homeland Security Study in the States website.

Step 6. Complete the Proposal Information section

Proposal Information section

  1. Change Type: Check the box for ‘CIP Code Change’ under the Other Changes column. Note, the proposal will be rejected if any changes are proposed other than those outlined in this quick guide.
  2. Notice of Proposal: Do not complete. Not applicable.
  3. Approval Workflow: Choose ‘CIP Code Change’ from the drop-down options to initiate the appropriate approval workflow.
  4. Justification: Provide an explanation of and rationale for the proposed CIP Code change.
  5. Related Proposals: Check this box if there are related program, credential, or course proposals. Information about related proposals should be included in the Justification field.
  6. Proposal Tracking Comments: Optional.

Step 7. Select ‘Save and Exit’ to save the proposal

Select Save and Exit section

Step 8. Review proposal and then select ‘Submit for Approval’

Review and Submit section

Step 9. Review Process

The proposal goes through the following review process:
Image of CIP code change proposal workflow

Reviewers receive a notification via email alerting them there is a proposal to be reviewed.

Image of CIP code change approval email notification

Step 10. Final review

At the final Office of the University Registrar (OUR) review node, the admininstrator will make the necessary updates in SDB.

Step 11. Final approval

After final approval, an FYI notification is sent to groups and individuals that track CIP Code updates.