Office of the University Registrar

Updating Jointly-Offered Course Groupings for an Existing Course

In this quick guide

Add a Jointly-Offered Course
Remove a Jointly-Offered Course
Change Responsible Unit


Jointly-offered courses are offered under the sponsorship of two or more University units. One of the units is considered to be the primary unit (responsible for the administration of the course) and the other course is considered the secondary unit. To learn more about jointly-offered courses, please refer to the joint courses information page.

In UW CM, units only need to submit one course proposal per jointly-offered grouping. Below are three different scenarios of how to submit a course change proposal when there are changes to the jointly-offered grouping.

Add a Jointly-Offered Course

Step 1. Log into UW CM

Log into UW CM using your UW NetID and password. If you experience issues, please contact the UW Curriculum Office at uwcr@uw.edu.

Step 2. Find your course

Image of course search, highlighting the course search field and related filters

UW CM course search

Select ‘Courses’ on the left navigation pane. Under ‘Filters’, make sure the ‘Active’ checkbox is selected. Type the course prefix and number or the title in the search bar to find your course. You can further narrow the search results with the department or college/school filters. Select your course in the results section.

Step 3: Propose a course change

To propose a course change, click the ‘Propose Changes’ button.

Image highlighting "Propose Changes" link

Propose a course change

Step 4: Make sure the ‘Department’ field includes the responsible unit

Image of course information screen, highlighting the Prefix and Department information

Department-level responsible unit

The ‘Department’ field must be populated with the responsible unit. The responsible unit will receive the workflow approval requests.

Step 5: Add secondary course(s) and unit(s)

Image of Curricular Relationship screen, highlighting the "Offered Jointly with" and "Jointly Offered Course Departments" screen

Offered jointly with course and department

The ‘Offered Jointly With’ and ‘Jointly Offered Course Departments’ fields in the ‘Curricular Relationship’ section must be completed. The secondary unit(s) will receive workflow acknowledgment requests.

Note: The course number proposed should not be an active course number. If you propose an active course number, you will receive a warning.

Image of active course number warning

Active course number warning

Step 6: Review proposed changes and then select ‘Submit for Approval’

Review your proposed changes before submitting the proposal into the workflow. Your proposed changes will appear in yellow above the existing content (in blue).

Image of proposed changes, highlighting the "Submit for Approval" link

Proposed changes for approval

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Remove a Jointly-Offered Course

Steps 1, 2, 3: Same as Add a Jointly-Offered Course steps 1, 2, 3

See Add a Jointly-Offered Course quick guide steps 1, 2, and 3.

Step 4: Remove secondary course(s)

Click the trash can icon to remove the course from the ‘Offered Jointly With’ course field in the ‘Curricular Relationship’ section. The unit associated with the course should remain in the ‘Jointly Offered Course Departments’ field. This unit will receive workflow acknowledgement requests.

Image of Curricular Relationship screen, highlighting the trash can delete function of the "Offered Jointly With" field

Remove course from jointly offered field

Step 5: Review proposed changes and then select ‘Submit for Approval’

Review your proposed changes before submitting the proposal into the workflow. Your proposed changes will appear in yellow above the existing content (in blue).

Image of proposed changes, highlighting the "Submit for Approval" link

Proposed changes for approval

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Change Responsible Unit

Steps 1, 2, 3: Same as Add a Jointly-Offered Course steps 1, 2, 3

See Add a Jointly-Offered Course quick guide steps 1, 2, and 3.

Step 4: Update ‘Course Information’ section

Click the trash can icon to remove the existing prefix from the ‘Prefix’ field, and then update this field with the prefix for the responsible unit. Making this update will automatically populate the ‘Department’ field with the responsible unit. The updated responsible unit will now receive the workflow approval requests.

Image of Course Information screen, with the trash can delete function of the Prefix field highlighted

Remove existing prefix

Next, update the ‘Course Number’ and ‘College/School’ fields (if necessary).

Step 5: Update ‘Curricular Relationship’ section

Click the trash can icon to remove the current course from the ‘Offered Jointly With’ field, then add the secondary course.

Image of Curricular Relationship screen, highlighting the trash can delete function of the "Offered Jointly With" field

Remove course from jointly offered field

Next, click the trash can icon to remove the current unit listed in the ‘Jointly Offered Course Departments’ field, then add the secondary unit. The updated secondary unit will receive the workflow acknowledgments.

Image of Curricular Relationship screen, highlighting the trash can delete functionality of the "Jointly Offered Course Departments"

Remove jointly offered course department

Step 6: Review proposed changes and then select ‘Submit for Approval’

Image of proposed changes for approval, highlighting the "Submit for Approval" link

Proposed changes for approval

Review your proposed changes before submitting the proposal into the workflow. Your proposed changes will appear in yellow above the existing content (in blue).

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