Office of the University Registrar

New Undergraduate Credential Proposals

In this quick guide

Understanding Programs and Credentials in UW CM
Submit a proposal for a new undergraduate credential with a one program/one credential relationship
Submit a proposal for a new undergraduate credential with a one program/multiple credentials relationship

Understanding Programs and Credentials in UW CM

In order to create an undergraduate credential, a new undergraduate credential proposal form must be submitted in the UW Curriculum Management system (UW CM). For a detailed explanation of programs and credentials in UW CM, please refer to the Programs and Credentials quick guide.

To learn more about the undergraduate program proposal process, please refer to these curriclum FAQs.

Note: Please contact the UW Graduate School to create a new graduate credential.

Submit a proposal for a new undergraduate credential with a one program/one credential relationship

In this example, the proposed new undergraduate program is Curriculum Management and the proposed new credential is the Bachelor of Arts degree in Curriculum Management.

New Undergraduate Major

  • New Program: Curriculum Management
  • New Credential: Bachelor of Arts degree with a major in Curriculum Management

In this scenario where there is just one credential associated with a program, only a new program proposal is required. Please refer to the New Undergraduate Program Proposals quick guide. After the new program proposal is approved, the UW Curriculum Office will create the associated credential record.

Submit a proposal for a new undergraduate credential with a one program/multiple credentials relationship

In this example, the undergraduate program is Curriculum Management, the existing credential is the Bachelor of Arts degree in Curriculum Management, and a new option credential, the Bachelor of Arts degree in Curriculum Management: Teaching, is being proposed.

Undergraduate Major

  • Program: Curriculum Management
  • Credentials: Bachelor of Arts degree with a major in Curriculum Management (existing credential); Bachelor of Arts degree with a major in Curriculum Management: Teaching (proposed new credential)

In this scenario, if approved, multiple credentials will be associated with one program. A new option credential is being proposed, and there are not proposed changes to the existing program or credential. In this case, only one new credential proposal is required.

New Credential Form Sections
Parent Program
Credential Information
Proposal Information
Catalog Information
Enrollment & Delivery
Curricular Relationships
Supporting Documents
Submit for Approval

Step 1: Create New Credential

Log into UW CM using your UW NetID and password. If you experience issues, please contact the UW Curriculum Office at uwcr@uw.edu.

Select the +New Credential button in the header of the ‘Credential’ search/landing page.
New Credential button

Step 2: Start Working on the New Credential Proposal Form

New Credential Proposal form

Step 3: Complete the Parent Program section

In the Parent Program field, enter either the program title, program code, or select from the drop-down list to find the appropriate program for the proposed credential. Deliberately make a selection when presented with the drop-down list.

Parent Program screen

After making this parent program selection, the fields for Department, School/College, and Campus will auto-populate.

Program auto=populated screen

Step 4: Complete the Credential Information section

Credential Information section

  1. Credential Title: Include the name of the proposed new credential as it will appear in the catalog and MyPlan. For example:
    • Named degree: Bachelor of Arts in Curriculum Management degree
    • Major: Bachelor of Arts degree with a major in Curriculum Management
    • Option: Bachelor of Arts degree with a major in Curriculum Management: Teaching
    • Minor: Minor in Curriculum Management
  2. First Effective Quarter/Year: Use the drop-down list to provide the first effective quarter/year for the proposed new credential
  3. CIP Code: Optional. Select the CIP Code that is the most appropriate classification for this proposed new credential (in most cases, this will align to the program CIP Code). Refer to the  Change Credential CIP Code quick guide for an explanation.

Step 5: Complete the Proposal Information section

Proposal Information section

  1. Notice of Proposal: Any proposed new undergraduate credential must complete the NOP review process. Complete this field with the NOP file hyperlink provided to your unit by the UW Curriculum Office.
  2. Approval Workflow: Choose ‘Undergraduate New’ from the drop-down options to initiate the appropriate approval workflow for a new undergraduate credential. If you are not proposing a new credential and need to submit a program and/or credential change, do not complete a new credential proposal form. Instead, please refer to the Change Undergraduate Credential Proposals quick guide for credential changes.
  3. Justification: Provide an explanation of and rationale for the proposed new credential.
  4. Related Proposals: Check this box if there are related program, credential, or course proposals. Information about related proposals should be included in the Justification field.
  5. Proposal Tracking Comments: Optional.

Step 6: Complete the Catalog Information section

Any completed field in this section will appear in the general catalog. Only include details applicable to this proposed new credential (do not repeat program details if they are the same). Program catalog details appear to the right of the credential catalog information fields.

Catalog Information section

  1. Credential Overview: Appears in both catalog and MyPlan. Does not appear in catalog if program overview and credential overview are the same (only program overview will display).
  2. Admission Type: Choose one.
    • Open: Students in good academic standing are admitted at any time.
    • Minimum Requirements: Requires students to complete satisfactorily a set of prerequisite courses with a minimum GPA. All students who meet the minimum requirements are admitted.
    • Capacity-constrained: Students must complete all minimum requirements to apply and must then compete with the entire applicant pool for a limited number of spaces.

    Credential and Admission screen

  3. Recommended Preparation: Optional.
  4. Admission Requirements (Credential): Only include admission requirements if applicable to this proposed new credential (do not repeat program admission requirements if they are the same). Do not complete this field if the proposed new credential has both program-level admission requirements and specific credential-level admission requirements. Instead complete the ‘Additional Admission Requirements (Credential)’ field with the specific credential-level admission requirements.
  5. Additional Admission Requirements (Credential): Complete with specific credential-level admission requirements if the proposed new credential has both program-level admission requirements and specific credential-level admission requirements.
    Additional Admission Requirements section
  6. Completion Requirements (Credential): Only include completion requirements if applicable to this proposed new credential (do not repeat program completion requirements if they are the same). Do not complete this field if the proposed new credential has both program-level completion requirements and specific credential-level completion requirements. Instead complete the ‘Additional Completion Requirements (Credential)’ field with the specific credential-level completion requirements.
  7. Additional Completion Requirements (Credential): Complete with specific credential-level completion requirements if the proposed new credential has both program-level completion requirements and specific credential-level completion requirements.
    Additional Completion Requirements section
  8. Additional Information (Credential): Only include details applicable to this specific credential (do not repeat program or department details if they are the same).
  9. Total Credits (Credential): Include the total number of credits required for the proposed new credential. Most undergraduate major or option credentials will be 180 credits. For minors, include the credit amount equal to the number of completion requirement credits.
  10. Continuation Policy (Credential): Only include if applicable to this specific credential (do not repeat program details if they are the same).

Step 7: Complete the Enrollment and Delivery section

Enrollment and Delivery section

Step 8: Complete the Curricular Relationship section

Curricular Relationship section

  1. Potentially Affected Departments: List all departments/units/or co-accredited programs affected by this proposal, including if you are proposing courses offered by other units as requirements or electives.
  2. Offered Jointly With Department: List all offered jointly with units. The credential will appear under both departments in MyPlan.

Note: Start by typing in the unit name and select from the list of suggestions.

Step 9: Supporting Documents

Attach supporting documents relevant to the proposed new credential.
Supporting Documents upload section

Step 10: Select ‘Save and Exit’ to save the proposal

Save and Exit to save the proposal

Step 11: Review proposal and then Select ‘Submit for Approval’

Review your proposed changes before submitting the proposal into the workflow.
If you need to share your proposal with another UW CM user, you must do so before submitting the proposal into the workflow. Select the ‘Sharing’ button and follow the guidance provided in the Sharing Proposal Drafts quick guide.

Review and Submit section