Office of the University Registrar

New Undergraduate Program Proposals

In this quick guide

Understanding Programs and Credentials in UW CM
Submit a proposal for a new undergraduate program with a one program/one credential relationship
Submit a proposal for a new undergraduate program with a one program/multiple credentials relationship

Understanding Programs and Credentials in UW CM

In order to create an undergraduate academic program, a new undergraduate program proposal form must be submitted in the UW Curriculum Management system (UW CM). For a detailed explanation of programs and credentials in UW CM, please refer to the Programs and Credentials quick guide.

To learn more about the undergraduate program proposal process, please refer to these FAQs.

Note: Please contact the UW Graduate School to create a new graduate program.

Submit a proposal for a new undergraduate program with a one program/one credential relationship

In this example, the proposed new undergraduate program is Curriculum Management and the proposed new credential is the Bachelor of Arts degree in Curriculum Management.

New Undergraduate Major

  • New Program: Curriculum Management
  • New Credential: Bachelor of Arts degree with a major in Curriculum Management

In this scenario where there is just one credential associated with a new program, only a new program proposal is required. After the new program proposal is approved, the UW Curriculum Office will create the associated credential record.

New Program Form Sections

Step 1: Create New Program

Log into UW CM using your UW NetID and password. If you experience issues, please contact the UW Curriculum Office at uwcr@uw.edu.

Select the +New Program button in the header of the ‘Program’ search/landing page.

Curriculum Management New Program button

Step 2: Start Working on the New Program Proposal Form

New Program Proposal Form

Step 3: Complete the Program Information section

Program Information section

  1. Parent Department, College, Campus: Deliberately make a selection when presented with a drop-down list for each field.
  2. Program Title: Include the name of the program as it will appear in the catalog and MyPlan. For instance, “Curriculum Management”
  3. First Effective Quarter/Year: Use the drop-down list to provide the first effective quarter/year for the proposed new program.
  4. Level and Type: Choose ‘Undergraduate’ and select either ‘Major’ or ‘Minor’ from the drop-down choices. If you need to create a new graduate program, please contact the UW Graduate School.

Step 4: Complete the Proposal Information section

Proposal Information section

  1. Notice of Proposal: Any proposed new undergraduate program must complete the NOP review process before this form can be submitted. Complete this field with the NOP file hyperlink provided to your unit by the UW Curriculum Office.
  2. Approval Workflow: Choose ‘Undergraduate New’ from the drop-down options to initiate the appropriate approval workflow for a proposed new undergraduate program. If you are not proposing a new program and need to submit a program change, do not complete a new program proposal form. Instead, please refer to the Change Undergraduate Program Proposals quick guide for undergraduate program changes.
  3. Justification: Provide an explanation of and rationale for the proposed new program.
  4. Related Proposals: Check this box if there are related program, credential, or course proposals. Information about related proposals should be included in the Justification field.
  5. Proposal Tracking Comments: Optional.

Step 5: Complete the Catalog Information section

Any completed field in this section will appear in the general catalog. Only include details applicable to the main program and the program credential.

Catalog Information section

  1. Credential Title (Display): Required for a new program proposal. List the name of proposed new credential as it will appear in the catalog and MyPlan. For example:
    • Named degree: Bachelor of Arts in Curriculum Management degree
    • Major: Bachelor of Arts degree with a major in Curriculum Management
    • Option: Bachelor of Arts degree with a major in Curriculum Management: Teaching
    • Minor: Minor in Curriculum Management
  2. Program Overview: Appears in both catalog and MyPlan.
  3. Admission Type: Choose one.
    • Open: Students in good academic standing are admitted at any time.
    • Minimum Requirements: Requires students to complete satisfactorily a set of prerequisite courses with a minimum GPA. All students who meet the minimum requirements are admitted.
    • Capacity-constrained: Students must complete all minimum requirements to apply and must then compete with the entire applicant pool for a limited number of spaces.
    • Mixed: If a program has more than one credential, some of the credentials may have different admission types. For example, a program offering two credentials may have one credential with open admission and one credential with minimum requirements admission.

    Admission Type section

  4. Recommended Preparation: Optional. Appears in catalog if completed.
  5. Admission Requirements: Include proposed admission requirements based on admission type proposed in ‘C’ above. If proposing a minor, typically minors do not have admission requirements.
  6. Completion Requirements: Required. Any proposed major or minor must have completion requirements. Completion Requirements section
  7. Additional Information: Optional. Appears in catalog if completed. May include program-specific details such as student outcomes. Do not repeat department-level details already included under Departments in UW CM (refer to the Updating Undergraduate Department Information quick guide).
  8. Total Credits: Include the total number of credits required for the proposed new program. Most undergraduate majors are 180 credits. For minors, include the credit amount equal to the number of completion requirement credits.
  9. Continuation Policy: Include if applicable. Typical continuation policy catalog copy is, “All students must make satisfactory academic progress in the major. Failure to do so results in probation, which can lead to dismissal from the major. For the complete continuation policy, contact the departmental adviser or refer to the department website.”

Step 6: Complete the Enrollment and Delivery section

Enrollment and Delivery section

Step 7: Complete the Curricular Relationship section

Curricular Relationship section

  1. Potentially Affected Departments: List all departments/units/or co-accredited programs affected by the proposed new program, including if you are proposing courses offered by other units as program requirements or electives.
  2. Offered Jointly With Department: List all offered jointly with units. The program will appear under both departments in MyPlan.

Note: Start by typing in the unit name and select from the list of suggestions.

Step 8: Supporting Documents

Attach supporting documents relevant to the proposed new program.

Supporting Documents window

Step 9: Select ‘Save and Exit’ to save the proposal

Save and Exit to save the proposal

Step 10: Review proposal and then select ‘Submit for Approval’

Review your proposed changes before submitting the proposal into the workflow.

If you need to share your proposal with another UW CM user, you must do so before submitting the proposal into the workflow. Select the ‘Sharing’ button and follow the guidance provided in this quick guide.

New Program Proposal Form

Submit a proposal for a new undergraduate program with a one program/multiple credentials relationship

In this example, the proposed new undergraduate program is Curriculum Management, and the proposed new credentials are the Minor in Curriculum Management and the Minor in Teaching and Curriculum

New Undergraduate Minor

  • New Program: Curriculum Management
  • New Credentials: Minor in Curriculum Management; Minor in Teaching and Curriculum

In this scenario, you need to submit three proposals: one new program proposal and two new credential proposals. Please contact the UW Curriculum Office at uwcr@uw.edu for assistance.