Office of the University Registrar

Withdrawal, Quarter-Off, and On-Leave Policies

Withdrawal Policies for Autumn, Winter, or Spring quarters

It is your responsibility to withdraw if you are unable to attend for the quarter. Through the 7th week of the quarter, you must withdraw on MyUW by dropping all your classes. Beginning the eighth week of the quarter, you must complete a withdrawal form or send us an email from your UW email address requesting to be withdrawn that includes your student number to regoff@uw.edu. Emails and forms will be effective based on the original email or postmark date.

If you drop your last course using the Registration option of Personal Services on MyUW and do not add another course you will be considered withdrawn for the quarter. Beginning the eighth calendar day of the quarter, if you drop your last course you will be charged a Change of Registration Service fee plus any tuition forfeiture.

No withdrawals are accepted after the last day of instruction.

Transcript Entries

If you totally withdraw from a quarter during the first two weeks, the courses for that quarter are not recorded on your UW transcript; however, the date of the withdrawal is recorded and posted to the transcript. After this deadline, each course will be listed on an undergraduate’s transcript with a “W” grade.

Tuition

Students who withdraw may be entitled to a refund of all or a portion of the tuition and fees for a given quarter depending on the time of the quarter the withdrawal is completed. (See Withdrawals or Refunds for Aid Recipients.) If you drop all of your courses, you will be charged a Change of Registration Service fee beginning the eighth calendar day of the term or quarter.

Tuition owed will be based upon the date the complete withdrawal is recorded at the Registration Office, the date that the last course is dropped, or the postmark date for withdrawals received by mail. If you withdraw, the amount of the U-PASS fee to be refunded is based on the date of withdrawal and follows the tuition forfeiture schedule.

Withdrawal by International Students

International students who wish to withdraw from the quarter can do so through MyUW anytime before the quarter starts through the end of the first week of the quarter. Beginning the second week of the quarter through the last day of instruction, international students must complete a withdrawal form and receive permission from an International Student Services (ISS) adviser in order to withdraw from the quarter. This form can also be obtained in 225 Schmitz. Please see the ISS website for more information about withdrawing as an international student.

Withdrawal by Newly Admitted Students

Withdrawal from any quarter prior to the first day of the quarter for a newly admitted student invalidates your status as a continuing student. You must submit a new admission application by the published closing date for each quarter depending on your admission type (freshman, transfer, postbaccalaureate, graduate, international). Review the Registration Eligibility section of the Time Schedule if you are withdrawing before the first course day of the quarter.

Withdrawal for Two Consecutive Quarters

Both undergraduate and graduate students who withdraw during the first week of two consecutive quarters will not be eligible to register as a continuing student for the third quarter. You must reapply as a former student returning to the University and will be required to pay the application fee and Enrollment Confirmation Deposit. For example, if you withdraw during the first week of winter quarter and spring quarter, you must reapply as a returning former student for autumn quarter.

Note that withdrawing from one quarter and not attending the subsequent quarter constitutes an absence of two consecutive quarters, which triggers the need for a Returning Student application.

Withdrawal Policies for Summer Quarter

Summer quarter at the University of Washington is scheduled for nine weeks each summer. Students may register for A-term, B-term, a Special Dates course, Full- term or a combination of the four.

Full-term courses are held during the entire nine weeks. Courses held during the first four and a half weeks are considered “A-term.” Courses held during the second four and a half weeks are considered “B-term.” Some courses begin or end on dates other than the standard dates of A-term, B-term, or Full-term courses. These courses are considered “special date” courses. Withdrawal deadlines depend on whether the course is identified as an a, b, special date or full term course and whether you are registered for only A-term, B-term, Special Dates, Full-term or a combination of the four course types.

Summer Withdrawals

It is your responsibility to withdraw if you are unable to attend for the quarter. You may withdraw in person at 225 Schmitz Hall, complete a withdrawal form or send us an email from your UW email address requesting to be withdrawn that includes your student number to regoff@uw.edu. Emails and forms will be effective based on the original email or postmark date.

If you drop your last course using the Registration option of Personal Services on MyUW and do not add another course, you will be considered withdrawn for the quarter.

Full-Term Course Withdrawal

The last day to withdraw from Full-term courses is on the Friday of the eighth week of the quarter. No withdrawals will be accepted after this date.

A-Term Course Withdrawals

A-term courses begin the same day as Full-term courses. No withdrawals are accepted twenty-four calendar days after the beginning of A-term courses. (The last day you may drop an A-term course if you are also enrolled in B-term or Full-term courses is twenty-one calendar days after the beginning of A-term.)

B-Term Course Withdrawals

B-term courses begin the day after A-term ends. The last day to withdraw (dropping all courses) from B-term is on the Friday of the eighth week of the quarter. No withdrawals will be accepted after this date. (The last day you may drop a B-term course if you are also enrolled in Full-term courses is twenty-one calendar days after the beginning of B-term.)

Special Dates Course Withdrawals

Special dates courses begin on the date listed in the Summer Quarter Bulletin. No withdrawals are accepted after the first day of the course. No drops of any kind are permitted on the last day of the course. (You may drop a course until the first 40 percent of a special dates course is completed. No drop is permitted after 40 percent of a special dates course is completed except with a complete withdrawal for the quarter.)

Transcript Entries

During summer quarter withdrawals shall be entered on your permanent record as follows:

  1. For full-quarter courses, during the first fourteen calendar days of the quarter only the date of withdrawal is recorded.
  2. For A-term courses, during the first seven calendar days of the quarter only the date of withdrawal is recorded.
  3. For B-term courses, during the first seven calendar days of B-term only the date of withdrawal is recorded.
  4. For Special Dates courses, during the first day of the course only the date of withdrawal is recorded.

After these deadlines, the courses will be listed on an undergraduate’s transcript with a “W” grade. Courses will be listed on a graduate or professional student transcript with only a “W” grade.

Tuition

Students who withdraw may be entitled to a refund of all or a portion of the tuition and fees for a given quarter depending on the time of the quarter the withdrawal is completed. (See Withdrawals or Refunds for Aid Recipients.) If you withdraw, you will be charged a course Change of Registration Service fee beginning the eighth calendar day of the term or quarter. You will also be charged this fee if you withdraw after the first 40 percent of a Special Dates course is completed.

Tuition owed is based upon the date the withdrawal is recorded by the Registration Office, i.e., the date withdrawal is requested in person, the date that the last course is dropped, or the postmark date for withdrawals received by mail. If you withdraw, the amount of the U-PASS fee to be refunded is based on the date of withdrawal and follows the tuition forfeiture schedule.

Withdrawal by Newly Admitted Students

Withdrawal from summer quarter prior to the first day of the quarter for a newly admitted student invalidates your status as a continuing student. You must submit a new admission application by the published closing dates for each quarter depending on your admission type (freshman, transfer, postbaccalaureate, graduate, international). Review the Registration Eligibility section of the Time Schedule if you are withdrawing before the first course day of the quarter.

Hardship Withdrawal Policy

Hardship withdrawal petitions may be submitted for dropping individual courses after the 14th calendar day of the quarter or after the drop deadline for A- or B-terms during summer quarter.

You may petition the Registrar for a hardship withdrawal if the following apply: 1) you are unable to complete the course in question because of a physical and/or mental debilitation, or 2) unusual or extenuating circumstances beyond your control prevented you from dropping the course by the drop deadline (the last day to drop an individual course for the quarter).

Hardship Withdrawals will not be granted for course work that has already been applied to a completed degree. Petitions must be filed within one year of the quarter being petitioned.

Grades cannot be changed after a degree has been granted.

Please visit the Office of the Registrar’s Hardship Withdrawal Petition website for more information.

Military Withdrawal Policy

If you are called to active military duty during a quarter in which you are registered, you may either request to be withdrawn or request to receive credit or grades. Note: the Military Withdrawal Policy does not apply to students who voluntarily enlist.

Withdrawals before the end of the 7th week of the quarter

If you request to be withdrawn before the end of the 7th week of the quarter you may receive a full refund, if tuition and fees have been paid. You do not have the option of receiving credit or grades when withdrawing before the end of the 7th week of the quarter. You may send a letter requesting a military withdrawal or go to the Registration Office to fill out a withdrawal card. A copy of your military orders must accompany any withdrawal for reason of military duty.

If you withdraw after the end of the 7th week of the quarter

If you withdraw after the end of the 7th week of the quarter, you may elect to use the above procedure and withdraw without earning credit but getting a full refund, or you may elect to receive credit and grades. If you choose to receive credit you may not receive a refund.

If you elect to receive credit or grades, you must send a letter requesting a military withdrawal or fill out a withdrawal card. In either instance, you must attach a copy of your military orders. The Graduation and Academic Records Office will contact each of the your instructors requesting grades. You may elect to have numeric grades recorded as by the instructor, or to have them recorded as CR/NC (credit or no credit).

The student must contact the Registration Office to request withdrawal.

Returning from Military Leave

You may apply to return using the online Returning Student Re-enrollment Application. The returning student application fee will be waived. Registration will be permitted beginning Registration Period I.

Please consult with the Office of the Registrar for complete details. regoff@u.washington.edu or phone (206) 543-8580.

Withdrawing from the University

As long as you are not registered for any courses for upcoming quarters that you are not planning to attend, there is no paperwork that you need to formally complete through the Office of the University Registrar. Some things to keep in mind, however, depending on your situation:

  • Make sure you have paid any tuition or fees you owe the UW. If there are outstanding fees, this could result in holds being placed on your records, preventing you from ordering transcripts.
  • If you are in a major or graduate program, please let them know your intention of leaving and/or your planned time to return.
  • If you are in University housing or planned to be in for a future quarter, be sure to contact the Housing and Food Services Office (hfsinfo@uw.edu or 206-543-4059).
  • If you are receiving financial aid, please contact the Financial Aid Office (osfa@uw.edu or 206-543-6101) for assistance with any paperwork you may need to do.
  • If you are an international student, please contact your advisor in the International Student Services Office to make sure there is nothing you need to do through their office or issues involving your visa and requirements. If you do not know the contact information for your advisor, you can reach them at uwiss@uw.edu or 206-221-7857.

Quarter-Off Eligibility Policy

If you are an undergraduate or professional student (dental, law, or medical) who has completed the preceding quarter here at the University of Washington, you may take a quarter off under the Quarter-Off Eligibility Policy.

Subject to college, school and departmental enrollment policies, an undergraduate or a professional student who has completed a quarter at the University of Washington may take the following quarter off and remain eligible to register in Registration Period I for the subsequent quarter without submitting an application as a returning student. For example, a student completing winter quarter may, without registering for or completing spring quarter, register during Registration Period I for autumn quarter without reapplying. Be advised that a registration date for that following quarter’s registration period will not appear on your MyUW front page. Please refer to the University’s academic calendar to find your registration date for the quarter in which you wish to resume your studies after your quarter-off.

Any quarter from which a student has completely withdrawn, or from which he/she is canceled, does not constitute a completed quarter. Summer quarter enrollment is not required to maintain continuous registration eligibility.

Returning students who do not meet the criteria described in the above paragraph must submit a Returning Student Reenrollment Application by the published deadlines and pay the application fee.

The Quarter-Off Eligibility Policy is not available to graduate students. Graduate students are governed by the On-leave Policy.

Graduate On-Leave Policy

Graduate students are required to maintain graduate status during their program of study. Students who desire to take a quarter or quarters off without going through the reinstatement process must apply for on-leave status for each quarter they do not register. Graduate students are not eligible for a U-PASS while they are on-leave. See Graduate On-Leave Status for on-leave eligibility, the procedure for requesting leave, and information about reinstatement.

See Returning Student Reenrollment Policies for information on how to return from on-leave status.

WAC 478-160-305 on-leave status for graduate students.

Tuition Forfeiture and Other Fees

Students who drop or withdraw from classes after the first day of the quarter may be subject to a change of registration fee and may or may not be eligible for a complete refund of tuition. For more information, see Student Fiscal Service’s tuition forfeiture page.