Hardship Withdrawal Petition for Courses
A hardship withdrawal may be granted by the Office of the University Registrar if a student is unable to complete the course(s) because of a physical and/or mental debilitation or unusual and extenuating circumstances, beyond the student’s control, which has arisen after the 14th calendar day of the quarter.
The Hardship Withdrawal Committee consults with the appropriate offices to obtain background information on the student’s history at the University to guide and shape the Committee’s decision-making process. These offices will include, but are not limited to, the registrar offices of the professional schools, the Graduate School, International Student Services, and Disability Resource Services. The Office of the University Registrar (OUR) has the authority to make the final decision. OUR will consult with these offices and work to comply with their policies insofar as those policies do not contradict the power vested in the OUR and the rights granted to students by the University’s Scholastic Regulations
Note: an HW petition is not a petition for a tuition refund; by default, all tuition forfeiture policies will apply to your withdrawal. Students wishing to submit a Tuition Forfeiture Petitions must contact Student Fiscal Services.
Beginning winter quarter 2017, students seeking to petition for a Hardship Withdrawal for the current quarter will need to wait to submit their petition for that quarter until after the grade submission deadline has passed. We cannot change academic history for approved petitions until grades have posted, which is after the grade submission deadline. Any petitions that are submitted prior to the deadlines below will be held for review until the dates posted here:
||Petition review begins 12/21/16
||Petition review begins 3/22/17
||Petition review begins 6/14/17
||Petition review begins 8/23/17
||Petition review begins 12/20/17
- Seattle-campus student who is not registered via Professional and Continuing Education (PCE)
- Incapable of completing the course because of a physical and/or mental debilitation, or unusual/extenuating circumstance beyond your control
- The debilitation or extenuating circumstance arose and/or was diagnosed after the 14th calendar day of the quarter
- The debilitation or extenuating circumstance prevented you from dropping the course by the published course drop deadline for the quarter (see the Academic Calendar)
- Within one year of the quarter being petitioned. Petitions outside the one-year timeline will not be reviewed without documentation of physical inability to file within guidelines.
- Hardship Withdrawal (HW) petitions will not be processed once a degree has been conferred.
For more information, see the University’s legislative policy regarding Dropping a Course.
Prior to Filing the Petition
- File a separate HW Petition with documentation for each quarter being petitioned
- HWs will not be granted for coursework that has already been applied to a completed degree.
- Submission of an HW Petition does not guarantee it will be approved
- If you are petitioning for a complete HW of the current quarter, we recommend you withdraw yourself from the quarter
- Students with F1 Visa status need to meet with an International Student Services (ISS) adviser to be apprised of any Visa status changes due to HW approval.
- If you are filing this petition within two weeks of the close of the quarter, you should first consider requesting an “I” (Incomplete) from your instructor.
- If you are applying for an HW from some but not all of your courses, then you must have documentation for why that particular course(s) was impacted, e.g., you could not complete DANCE 105 because you broke your foot.
Requirements for Filing the Petition
Incomplete petitions will not be reviewed.
- A UWNetID is required to file an HW Petition
- Hardship statements are required
- Submit a concise statement clearly outlining the circumstances for your HW petition (e.g., the physical debilitation, or the extenuating circumstance beyond your control)
- How these circumstances affected your ability to complete coursework for the course(s) being petitioned
- How these circumstances prevented you from dropping the course(s) by the drop deadline.
- Appropriate Supporting Documentation is required
- You will be required to upload your supporting documentation when filing the HW petition.
- All documentation must be in English. Documents not originally written in English must be translated by an accredited translator or a third party professional, and the translator contact information must be included.
- Hardship due to physical and/or mental debilitation
- Have your health care provider complete the UW Seattle HW Healthcare Provider Form, or submit a signed document on official letterhead that provides all information requested on the form.*No other forms of documentation (e.g., medical bills, prescription lists, test results) will be reviewed.
- A Health Care Provider form or letter specific to the quarter must be provided for each quarter being petitioned.
- Documentation may be verified directly with the provider at the discretion of the HW committee.
- Hardship due to death of a family member
- Documentation of both the death and your relationship to the deceased must be provided.
- Examples of documentation would include a death certificate, a copy of a remembrance of a service, a funeral notice, etc.
After Filing the Petition
- You will be notified by email of the HW Committee’s decision. This will typically occur within three weeks after your petition is submitted, but may take longer.
- If your petition is approved, your transcript will show the petitioned course(s) with a grade of “HW.”
- Grades cannot be restored once an HW petition has been granted.
- No details of your hardship will be shared with anyone outside the HW Board.
- If your petition was denied, please review the Hardship Withdrawal Petition FAQfor information.
Medical, Emotional and Behavioral Support Resources
If you are struggling with medical, emotional, or behavioral issues that are impacting your academic success, we strongly encourage you to reach out to any of the following resources for support and to help create a plan to address any struggles you are experiencing. Below are some key resources at the University of Washington that can help support you in this regard.
Medical and mental health services on campus
Mental health therapy
Health & Wellness for Sexual Assault, Relationship Violence, Stalking & Harassment
Confidential advocacy and support
Health & Wellness Alcohol & Other Drugs
Confidential support and consultation around individual alcohol and other drug use
Health & Wellness Suicide Intervention Program
Support services and resource connection
Health & Wellness Student Care
Advocacy and support in dealing with financial concerns, a loss in the family, housing, food insecurity and other issues impacting student success
Undergraduate Academic Affairs
Advising and academic planning
Office of Multicultural Affairs and Diversity
Advising and assistance for students from low-income families, students who are first in their family to graduate from a four-year college, and underrepresented minority students
UW Police Victim Advocate
Confidential advocacy and support for victims of crime
Course Drop Policy/Periods
Carefully review the Course Drop Policy/Periods
Please review the Eligibility, Prior to Filing the Petition, Requirements for Filing the Petition, After Filing the Petition, Denied Petition, and the Medical, Emotional, and Behavioral Support Resources sections before filling out the Hardship Withdrawal Petition Form. Ineligible and incomplete forms will not be considered.
Hardship Withdrawal Petition Form
For Healthcare Providers
If a student has reached out to you regarding providing supporting documentation for their Hardship Withdrawal Petition, please complete the Healthcare Provider Form below and return to the student or submit to Petition@UW.edu.
Healthcare Provider Form