Office of the University Registrar

November 3, 2020

Legitimate Educational Interest

Faculty and staff may need access to student record data in order to perform their job duties. Legitimate educational interest indicates that there is student record data you need to access in order to do your job. When deciding if you should access student record information or not, ask yourself “is this a legitimate educational need?”.

Who are School Officials?

School officials are individuals or groups who provide a necessary service to the university. They do not possess inherent rights under FERPA and maintain a “need to know” status with regards to student data (i.e. have a legitimate educational interest). School officials are responsible for knowing FERPA.

[vc_row 0=””][vc_column][vc_message]Scenario: The financial aid office calls about a student attending a program and wants that student’s budget sheet for their program. Can you release this information?

Answer: Yes! The financial aid officer is a school official with a legitimate educational interest in the student’s information, in order to perform their job responsibilities.[/vc_message][/vc_column][/vc_row][vc_row 0=””][vc_column width=”1/2″][vc_single_image image=”917″ img_size=”400×250″][vc_column_text 0=””]

Considering Releasing Student Data?

Before sharing student data, ask the following questions:

  • Do I need this information to perform my assigned job duties?
  • Why am I being asked to release student data?
  • Who is asking?
  • What student release is needed?
  • What determines that this is a student record?
  • What is the record being requested?
  • Where is this student record going?
  • Where do I need to record that it was released?