Office of the University Registrar

May 8, 2020

Spring Quarter 2020 COVID-19 FAQs

Please refer to this website for answers to general questions or go directly to uw.edu/coronavirus, which is being continually updated, sometimes several times a day.

Spring 2020 Courses

All classes for Spring 2020 will be conducted by 100% remote delivery. Instructors will notify students how to attend the course (i.e. Canvas, Zoom, etc.) and will provide guidance regarding coursework, exams, and finals.

Academic Calendar Key Dates

Spring Quarter 2020
March 30 First Day of Instruction
April 12 Last day to add/drop/change grade option before $20 Late Registration Change Fee begins (Originally April 6)
May 17 Grading mode change deadline
June 6-12 Final Exams
June 16 Grades Due at 5pm

Accessing Student Services

Student Services, including those of the University Registrar, have transitioned fully to email, telephone, and Zoom instead of in-person meetings or appointments. Please call or consult the respective website to determine how to contact the office and schedule services remotely.

Students should not attempt to access buildings on campus, including Schmitz Hall, to reach support services, classes, advisers, or other services. Instead, email the department directly while staff are teleworking to meet student needs.

Student FAQs

Classes, Coursework, and Finals

Am I still responsible for class assignments, exams or materials due as stated on the syllabus?

Yes. Students remain responsible for fulfilling course requirements.

One of my Spring Quarter classes has been canceled. Why? What do I do? (Added 4/5/20)

A small percentage of courses have been canceled and removed from students’ schedules upon determining that consistency of learning goals could not be maintained in a conversion to remote delivery. Students may be notified of such a change in a variety of ways: An auto-generated email from the Office of the University Registrar, an email from a department chair, faculty member or adviser, or another method. If you find yourself in this situation and need to add a new course, continue to use MyPlan, MyUW and other tools you ordinarily utilize to identify suitable replacements.

Academic advisers are also available to consult with you remotely. If you are nearing graduation or preparing for another milestone such as application to a major, declaration of a minor, or preparing to pursue graduate/professional study, and the removal of a particular course from your schedule presents a special challenge, advisers are knowledgeable about greater levels and kinds of flexibility being afforded to students at this critical time.

Bothell advising | Seattle advising | Tacoma advising

Grading

How will classes be graded for Spring Quarter?

Instructors will designate whether each class will be graded numerically or CR/NC. Students should verify they understand the grading option during the first week of Spring Quarter.

What happens if my instructor changes grading for my course section for all students from numeric grading to CR/NC?

CR Grades

Credit awarded in a course offered on a credit/no-credit basis only or in courses numbered 600, 601, 700, 750, and 800 – The minimum performance level required for a CR grade is .7 or higher for undergraduate courses and 1.7 and higher for graduate courses. The grade is awarded directly, by the instructor. CR is not computed in GPA calculations. For Winter and Spring Quarter 2020, in light of the COVID-19 epidemic, additional courses not identified above were permitted to be graded CR/NC.

NC Grades

No Credit awarded in a course offered on a credit/no-credit basis only or in courses numbered 600, 601, 700, 750, and 800 – The grade is awarded directly by the instructor and is not included in GPA calculations. For Winter and Spring Quarter 2020, in light of the COVID-19 epidemic, additional courses not identified above were permitted to be graded CR/NC.
UW Grading System

My class is being graded numerically. Can I change my grade to S/NS to get credit and no numeric grade?? (Updated 6/3/20)

Yes, students can change the numeric grading of a course to S/NS via MyUW by the end of the seventh week – May 17 for Spring Quarter 2020. A grade of S or NS will not raise or lower your GPA. However, a grade of S will count as a free elective, which may not count toward degree requirements for your major or graduation. That said, you can convert a numeric graded course to S/NS now, and convert it back to a numeric grade prior to graduation to satisfy degree requirements.

The faculty approved an amendment to the scholastic regulations to allow S grades earned in Spring Quarter 2020 to count toward graduation and degree requirements. The proposal also would allow for more than 25 credits of S grades to be used toward graduation. All undergraduate students enrolled for Spring 2020 will receive an email from the Office of the University Registrar on June 17 with a link to the Late Grading Option form to change any numeric grades to S/NS before a student’s degree is posted. Degrees are posted around July 8 for seniors graduating in Spring 2020.

If I decide to change my grading mode to S/NS by the deadline of May 17, 2020, how will this impact my requirements to graduate? (Updated 6/3/2020)

If, by the time you plan to graduate, you discover you need additional numeric grades to count toward your degree, you may convert S/NS courses from any quarter back to numeric grades. To do so, complete the late grading option form with the Office of the University Registrar.

The faculty approved an amendment to the scholastic regulations that allows S grades earned in spring quarter 2020 to count toward graduation and degree requirements. The proposal also allows for more than 25 credits of S grades to be used toward graduation.

Where can I find more about the current policy regarding S/NS grading?
Current Chapter 110 Scholastic Regulations
A grade of S/NS will not impact your GPA, but you need to carefully understand that currently S grades can only be used as free electives and cannot be used to satisfy a University, college, or department course requirement. S is not computed in GPA calculations.

Review the grading information at: https://www.washington.edu/students/gencat/front/Grading_Sys.html

S Grades
Satisfactory grade for courses taken on a satisfactory/not-satisfactory basis – An S grade is automatically converted from a numerical grade of 2.0 or above for undergraduates. The grade S may not be assigned directly by the instructor, but is a grade conversion by the Office of the University Registrar. Courses so graded can only be used as free electives and cannot be used to satisfy a University, college, or department course requirement. S is not computed in GPA calculations.

NS Grades
Not-Satisfactory grade for courses taken on a satisfactory/not-satisfactory basis – A grade less than 2.0 for undergraduates is converted to NS. NS is not included in GPA calculations. No credit is awarded for courses in which an NS grade is received.

Learn more about the OUR Academic Satisfactory Policy.
Learn what to do when approaching 105 credits and 5 quarters: UAA Satisfactory Progress Policy and Pre-major Extension.

With the new process for Spring Quarter 2020 to change from S/NS to numeric or from numeric to S/NS after June 17th will I be charged the $20.00 late grade change fee? (Added 6/3/20)

No. A special arrangement has been made to waive this $20 for Spring Quarter 2020.

Graduation

Will my courses from Spring Quarter 2020 that are 100% remote delivery be counted as meeting the Senior Year Residency Requirement?

Yes. Since all courses for Spring quarter 2020 are being taught 100% remote delivery, this is not the same as traditional online/distance learning courses. For students graduating after Winter or Spring Quarter 2020, all online courses offered from the student’s respective campus will be allowed to meet the senior residency requirement.

Student Guide: Final Year Residency Requirement

What is happening with Commencement plans for the class of 2020? (Added 4/15/20)

President Cauce, in coordination with the Office of Ceremonies, has announced two celebration ceremonies to honor Class of 2020 graduates. First, a live, interactive webcast commencement on June 13. Second, an invitation to participate in commencement 2021. Graduates may sign up to participate in one or both ceremonies through the Office of Ceremonies website. Additionally, questions regarding commencement may be directed to the Office of Ceremonies at commence@uw.edu.

Read the Presidential Blog Office of Ceremonies

Transcripts

How may I obtain my transcript?

Official e-transcripts can be requested and delivered online through the Office of the Registrar’s electronic transcripts service. At this time, paper transcript processing is not available. Students with questions or concerns can email the Registration and Transcripts office at regoff@uw.edu.

Ordering Transcripts during Spring 2020

Will there be an annotation on the transcript to indicate that grading was unique for Spring 2020 due to the COVID-19 pandemic outbreak?

Yes.
New Transcript Key Legend language: The COVID-19 outbreak, a global public health emergency, impacted grading for terms indicated with a comment within each quarter on the front of the transcript. Some courses display CR/NC rather than numeric grades, and arrangements were made for these courses to meet graduation requirements.

New Transcript Comment added within the grades for each quarter on the front of the transcript: Global Public Health Emergency Impacted Enrollment – See Transcript legend.

Registration

Is it possible for me to drop my Spring Quarter classes after the quarter begins if I decide that attending 100% remote delivery does not work for me?

Yes. The University will begin classes on Monday, March 30, and the last day to drop without paying any fees and receiving a full refund is currently Friday, April 3.

I have specific questions about my reenrollment and/or registration as it relates to this situation. Who can I contact?

Please email the corresponding campus registrar and a staff member will respond as quickly as possible.

Campus Email Subject Email
UW-Seattle Attention: Helen B. Garrett registra@uw.edu
UW-Tacoma Attention: Andrea Coker-Anderson reguwt@uw.edu
UW-Bothell Attention: Pam Lundquist uwbreg@uw.edu

How am I supposed to sit in on classes that I am not yet registered for during the first week of Spring Quarter?

Students need to email the instructor of the course to get permission to be allowed to sit in. The instructor will need to provide instructions on how to join the class as a guest in Canvas, the Zoom URL login, or login information for whatever online tools they are using to conduct their class until the student is formally registered for the class.

Students who are allowed guest access to Canvas, Zoom, etc., must still register for the class. Many students assume being let into the online delivery method means they are registered for the class and may be surprised to receive no credit at the end of the quarter when it is discovered this is not the case. Students must register for all courses in order to receive credit.

Has UW made any changes to the Late Registration Fees or Policies? (Added 4/3/20)

Yes. To give students more time to make changes to their Spring 2020 class schedules and for students to initiate a late first-time registration, the University has approved the following adjustments.

The Late Registration Fee of $25 is eliminated.
Additionally, the date for incurring a Late Change Registration Fee of $20 is being delayed one week and will begin April 13.

Fee Current Fee New Fee Current Dates New Dates
Late 1st Time Registration $25 $0
Fee eliminated
Mar 30-Apr 12 Mar 30-Apr 12
Late Change of Registration $20 $20 Apr 6-Jun 12 Apr 13-Jun 12
Delayed by 1 week

These fee and date changes apply to Spring 2020 only.
These fee and date changes are reflected in the UW Academic Calendar.

Will the Tuition Forfeiture Period also be delayed for Spring Quarter 2020? (Added 4/4/20)

No. The tuition forfeiture period cannot be delayed as it is governed by a Washington State law.

Tuition forfeiture charges are assessed any time a student drops classes after the first 7 calendar days of the quarter resulting in a different tuition charge.

Students who are assessed a tuition forfeiture may file a tuition forfeiture petition. While petitions should meet the stated guidelines, students are encouraged to still submit a petition if they are experiencing extenuating circumstances during these uncertain times in order to explain in detail the situation and provide any documents that may help support it (for example; emails from advisors, letters from doctors, etc.). A committee will review forfeiture petitions and may contact the student for further information, if needed. Please see the Student Fiscal Services website for details and the forms.
SFS: Petitions

Re-enrollment Process

I attended Winter Quarter but have decided not to attend the UW Spring Quarter. What will I have to do to come back to the UW for a future quarter?

Students who were enrolled for Winter Quarter, and took Spring Quarter off, and wish to return for autumn quarter, are considered to be a continuing student. Continuing students do not need to complete the returning student re-enrollment process (Summer Quarter is excluded from the two consecutive quarters off). Students will retain their continuing student status for priority registration for autumn 2020 quarter but please be advised that a registration date will not appear in MyUW.

Please refer to the OUR Priority Registration webpage to find the priority registration date for autumn quarter.

I withdrew from Winter Quarter and will not attend the UW for Spring Quarter. What will I have to do to return to UW for a future quarter?

Withdrawing from one quarter and not attending the subsequent quarter constitutes an absence of two consecutive quarters, which prompts the need to submit the Returning Student Form.

Please review the Returning Student Reenrollment information and complete the Checklist to Re-enroll.

Will I have to pay the returning student form fee if I meet the conditions to submit a Returning Student Form?

Yes, all returning students pay a fee of $80 to reactivate their student account.

Will I still receive emails at my uw.edu email if I leave for Spring Quarter?

Students may continue to receive emails sent to their @uw.edu email address and retain access to associated Gmail suite through Spring Quarter. Students who decide not to return for autumn 2020 will have their email access suspended on the tenth day of autumn quarter. Students are encouraged to set up email forwarding to a private email to ensure not missing out on important University communications.

Financial Aid

Please refer to the Office of Student Financial Aid website for their COVID-19 FAQs.
Financial Aid COVID-19 FAQs

Faculty FAQs

Grading

What are my grading options for my Spring Quarter 2020 courses?

  • Courses should be graded per the grading mode established for the course. Students do not have the option of requesting CR/NC.
  • Instructors who are confident that a numeric grade can be constructed which reflects student learning in their course should be graded numerically.
  • Instructors who believe that because of the change to remote instruction that they are not confident that a numeric grade can be constructed, then the course should be graded credit/no credit.
  • Grades of Incomplete (I) and No Grade (X) can be given consistent with standard grading practices.
  • Faculty needing to change a numeric graded course to a CR/NC for all students in the class must complete and submit the Request for CR/NC form prior to the Spring Quarter grade submission deadline on Tuesday, June 16th by 5 p.m.

Request for CR/NC form

Once a course section has been changed to CR/NC grade mode, can a numeric grade be submitted as a grade change?

No. The Office of the University Registrar will be changing the grade option on the section to CR/NC, so numeric grading will no longer be an option for grading for this particular section.

May I change one student's grade from numeric to CR/NC and grade the rest of the class numerically?

No, all students in the class must be graded numerically or CR/NC.

Why can't my individual class section be graded with a mix of numeric and CR/NC grades?

The UW Student Database (SDB) student information system does not have the capability to allow a single section of a class to have multiple grading modes in terms of numeric and CR/NC.

Will courses that have been changed to CR/NC be able to still satisfy the W, Writing credit?

Yes, CR/NC courses will still satisfy the W, writing requirement

How can I learn more about teaching and learning during the coronavirus?

For more information, contact the Office of the University Registrar at registra@uw.edu.