Office of the University Registrar

Syllabus Guidelines and Resources

The information on this webpage is designed to provide faculty with language that may be included in syllabi. Providing this content on syllabi is voluntary, with the exception of the Religious Accommodations syllabus language.

Optional Syllabus Language

Academic Integrity

Campus Unit: Student Conduct
Optional Syllabus Language:

The University takes academic integrity very seriously. Behaving with integrity is part of our responsibility to our shared learning community. If you’re uncertain about if something is academic misconduct, ask me. I am willing to discuss questions you might have.

Acts of academic misconduct may include but are not limited to:

  • Cheating (working collaboratively on quizzes/exams and discussion submissions, sharing answers and previewing quizzes/exams)
  • Plagiarism (representing the work of others as your own without giving appropriate credit to the original author(s))
  • Unauthorized collaboration (working with each other on assignments)

Concerns about these or other behaviors prohibited by the Student Conduct Code will be referred for investigation and adjudication by (include information for specific campus office).

Students found to have engaged in academic misconduct may receive a zero on the assignment (or other possible outcome).

For Faculty:
The provided language is a starting point. You should consider making adjustments to reflect your specific discipline or the dynamics of your coursework. You may also consult with your campus conduct office, departmental leadership, and/or Associate Dean regarding who has responsibility for investigating academic misconduct in your school or college.

Preparing to Teach: Cheating or Plagiarism

Conduct

Campus Unit: Student Conduct
Optional Syllabus Language:

The University of Washington Student Conduct Code (WAC 478-121) defines prohibited academic and behavioral conduct and describes how the University holds students accountable as they pursue their academic goals. Allegations of misconduct by students may be referred to the appropriate campus office for investigation and resolution. More information can be found online at https://www.washington.edu/studentconduct/

Conduct Code and Policy

Disability Resources

Campus Unit: Disability Resources for Students (DRS)
Optional Syllabus Language:

Disability Resources for Students (DRS) offers the following statements for faculty to include in their syllabi:

Seattle Tacoma Bothell

Excused Absence from Class

Campus Unit: Faculty Senate
Optional Syllabus Language:
Students are expected to attend class and to participate in all graded activities, including midterms and final examinations. A student who is anticipating being absent from class due to a Religious Accommodation activity needs to complete the Religious Accommodations request process by the second Friday of the quarter. Students who anticipate missing class due to attendance at academic conferences or field trips, or participation in university sponsored activities should provide a written notice to the instructor ahead of the absence. The instructor will determine if the graded activity or exam can be rescheduled or if there is equivalent work that can be done as an equivalent, as determined by the instructor.

Face Coverings and Social Distancing in the Classroom

Faculty who have in-person instruction are strongly encouraged to include a syllabus statement for students regarding the use of face coverings when attending class.
Campus Unit: Faculty Senate
Optional Syllabus Language:

Option A

Face Coverings and Social Distancing in the Classroom during COVID
The health and safety of the University of Washington community are the institution’s priorities. Until otherwise stated face coverings are required per UW COVID Face Covering Policy:

  • Indoors when other people are present and in all public and common areas, such as lobbies, hallways, stairways, restrooms and elevators
  • Outdoors when keeping a six-foot distance from others may not be possible

This includes all classrooms and buildings/public spaces on each of the UW campuses.

If you physically can’t wear a mask, you choose not to wear a mask, your mask isn’t appropriate/sufficient, or if you aren’t wearing a mask properly (covering both your nose and mouth-diagram below), you CANNOT be in the classroom and will be asked to leave.

If you have a medical condition or health risk as outlined in the UW COVID Face Covering Policy, you may request an accommodation. Please contact Disability Resources for Students office BEFORE GOING TO CLASS at uwdrs@uw.edu (Seattle) drsuwt@uw.edu (Tacoma) uwbdrs@uw.edu (Bothell).

A face covering must:

  • Fit snugly against the sides of the face
  • Completely cover the nose and mouth
  • Be secured with ties, ear loops, elastic bands, or other equally effective method
  • Include at least one layer of cloth, although multiple layers are strongly recommended
  • Allow for breathing without restriction
  • Be capable of being laundered and machine dried without damage or change to shape
  • Be free of holes, tears or valves that have the potential to release respiratory droplets

fitting cloth facemask
CDC: How to Wear Masks

Option B

Face Coverings and Social Distancing in the Classroom
Please review the UW Environmental & Safety policy for information regarding face covering requirements and compliance with social distancing protocols.
https://www.ehs.washington.edu/system/files/resources/COVID-19-face-cover-policy.pdf

Option C

The health and safety of the University of Washington community are the institution’s priorities. Until otherwise stated, face coverings are required per UW COVID Face Covering Policy:

  • Indoors when other people are present and in all public and common areas, such as lobbies, hallways, stairways, restrooms and elevators
  • Outdoors when keeping a six-foot distance from others may not be possible

This includes all classrooms and buildings/public spaces on each of the UW campuses.

If you physically can’t wear a mask, you choose not to wear a mask, your mask isn’t appropriate/sufficient, or if you aren’t wearing a mask properly (covering both your nose and mouth), you CANNOT be in the classroom and will be asked to leave.

If you have a medical condition or health risk as outlined in the UW COVID Face Covering Policy, you may request an accommodation. Please contact Disability Resources for Students office BEFORE GOING TO CLASS at uwdrs@uw.edu (Seattle) drsuwt@uw.edu (Tacoma) uwbdrs@uw.edu (Bothell).

Please review the UW Environmental & Safety face covering requirements and frequently asked questions and compliance with social distancing protocols.
https://www.ehs.washington.edu/covid-19-prevention-and-response/face-covering-requirements

Referenced Links

UW COVID-19 Face Covering Policy [pdf]

Guidance to Students Taking Courses Outside the U.S.

Campus Unit: Faculty Senate in collaboration with Office of the Provost
Optional Syllabus Language:
Faculty members at U.S. universities – including the University of Washington – have the right to academic freedom which includes presenting and exploring topics and content that other governments may consider to be illegal and, therefore, choose to censor. Examples may include topics and content involving religion, gender and sexuality, human rights, democracy and representative government, and historic events.

If, as a UW student, you are living outside of the United States while taking courses remotely, you are subject to the laws of your local jurisdiction. Local authorities may limit your access to course material and take punitive action towards you. Unfortunately, the University of Washington has no authority over the laws in your jurisdictions or how local authorities enforce those laws.

If you are taking UW courses outside of the United States, you have reason to exercise caution when enrolling in courses that cover topics and issues censored in your jurisdiction. If you have concerns regarding a course or courses that you have registered for, please contact your academic advisor who will assist you in exploring options.

Medical Excuse Notes

Campus Unit: Faculty Senate
Optional Syllabus Language:
Students are expected to attend class and to participate in all graded activities, including midterms and final examinations. To protect student privacy and the integrity of the academic experience, students will not be required to provide a medical excuse note to justify an absence from class due to illness. A student absent from any graded class activity or examination due to illness must request, in writing, to take a rescheduled examination or perform work judged by the instructor to be the equivalent. Students are responsible for taking any number of examinations for which they are scheduled on a given day and may not request an adjustment for this reason alone.

For Faculty:
Faculty are encouraged to dispense with the requirement that students provide medical excuse notes in order to be eligible to make up exams or work missed due to an absence. Requiring a medical excuse note creates an inequitable burden on certain students, strains the limited resources of Hall Health, and provides no actual confirmation of the veracity, intensity, or duration of a student’s illness, and thus is not a reliable check on student behavior.

This will not change the documentation needed for disability, hardship, or other significant circumstances (including medical conditions) requiring longer term absences from the University; nor does it prevent instructors from requiring students to justify the unavoidable nature of an absence, or require that instructors develop new accommodations. This change is intended to protect students from having to disclose private information to faculty, engage in potentially risky behaviors, or face undue financial and emotional burdens, to conserve resources at Hall Health, and encourage personal responsibility and professional conduct among students.

The provided language is a starting point to shift away from requiring medical notes. Given the reality that some students will miss some work during a quarter, it will be most useful to plan ahead with course policies that reflect the dynamics of your own course and will streamline your response. You may wish to provide a template for students to use when contacting you with a request for adjustments or you may consider providing a link to an automated form that students may use (e.g., Google Forms) to make such a request. More ideas are provided in the FAQ linked below. You may also consult with the Center for Teaching and Learning and your departmental leadership regarding planning ahead for student absences.

Exam Guidelines
Preparing to Teach
Provisions for changing enrollment status in a class
Leave of absence policy
Medical Excuse Notes FAQs

Safety

Campus Unit: Safe Campus
Optional Syllabus Language:
Call SafeCampus at 206-685-7233 anytime – no matter where you work or study – to anonymously discuss safety and well-being concerns for yourself or others. SafeCampus’s team of caring professionals will provide individualized support, while discussing short- and long-term solutions and connecting you with additional resources when requested.

UW Police

Required Syllabus Language

Religious Accommodations

Providing the Religious Accommodations language is required to be included in all syllabi and/or to link to the Religious Accommodations Policy page for students to read.

Campus Unit: Office of the Provost
State law requires faculty to include language about religious accommodations in syllabi. The following language closely mirrors that of the law itself and was developed in close collaboration with Faculty Senate and the AGs office.

Required Syllabus Language: [DO NOT AMEND] “Washington state law requires that UW develop a policy for accommodation of student absences or significant hardship due to reasons of faith or conscience, or for organized religious activities. The UW’s policy, including more information about how to request an accommodation, is available at Religious Accommodations Policy (https://registrar.washington.edu/staffandfaculty/religious-accommodations-policy/). Accommodations must be requested within the first two weeks of this course using the Religious Accommodations Request form (https://registrar.washington.edu/students/religious-accommodations-request/).”

Referenced Links

Religious Accommodations Policy
Religious Accommodations Request Form