Office of the University Registrar

Ordering Transcripts

Ordering Transcripts During Spring 2020

Critical information about ordering official transcripts. More information…


Important transcript ordering information

Three ways to order an Official Transcript

  • Order Online – available only to current students and students who attended after 1982
  • Transcript Request Form – available to all; submit this form by mail
  • In-Person – submit the Transcript Request Form in-person with same day pick-up available

How to view an unofficial transcript

How to order a UW PCE Academic Record

  • PCE Academic record – for record of completion of non-credit Continuing Education Units or a Certificate Program

Important Transcript Ordering Information

Requesting An Official Transcript

  • Before ordering an Official Transcript, students are encouraged to check their unofficial transcript on MyUW (on the Academics Tab, in the Grades box) to ensure grades and/or degree have been posted. OUR will not reprint or reorder (for free) Official Transcripts because of a failure to do so. Be advised that OUR is unable to hold transcript requests until grades and degrees have posted.
  • Please allow 3-5 days for processing after the request is received by the Transcript Office. Be advised that the end and beginning of each quarter OUR experiences higher than normal request volume, so there may be longer turnaround times during these periods.
  • Students who order a transcript in person, same-day pick up is possible for 1-5 copies; however, if it needs to be mailed, it will be processed within 2 business days after the request is submitted.
  • Students who have a form to submit with the transcript request (Such as NursingCAS, AACOMAS, etc.), cannot order a transcript via MyUW. Students must send the transcript request form and the organization’s form together by mail or in person.
    • Students may choose to send transcripts electronically to LSAC or AMCAS via e-ScripSafe when submitting a request via MyUW, but will not be able to enter either LSAC or AMCAS numbers during this process. Students will then need to email regoff@uw.edu and provide the 8-digit LSAC number or for AMCAS, the 8-digit AAMC ID and 7-digit Transcript ID # numbers in order to transmit the transcripts.
  • Students who would like to have someone other than themselves pick up a transcript must include the following information on the Transcript Request Form, or on a separate note to the OUR office:
    1. Student name and student number
    2. The full name of the person who will be doing the pick-up (they will need to bring in a photo ID)
    3. How many copies of transcripts they are authorized to pick-up
    4. Students signature
    5. This note must either come with the person to the OUR office or it must be faxed or emailed to us as a PDF prior.
  • Students with questions about a previous transcript request, and it has been at least 2 weeks since the placement of the order, please call the Registration and Transcripts Office
  • We do not accept any transcript orders by telephone.

Delivery of Official Transcripts

  • The University of Washington does not fax official transcripts. Official transcripts are available in hard copy and electronically (e-transcripts). Transcripts can be picked up in person or sent by mail. Students who need notarized transcripts cannot have it sent electronically (e-transcript).
  • Same-day pick up is possible for 1-5 copies of official transcript if ordered and picked up in person.
  • Transcripts are sent via regular mail, both domestically and internationally. Students who want transcripts sent via Express mail may only do so when ordering on MyUW. There is an express mail option for an extra fee. This option is not available for current students. Students who order transcripts in person may provide a prepaid Express envelope from the US post office, UPS, or FedEx for mailing . It is not possible to do Express mail with the transcript request form.
  • For current students ordering through MyUW who are mailing internationally, please fill out the 4 lines of the address fields with the foreign address, and may leave the city, state, and zip code blank.
  • Transcripts will not be issued until all holds have been removed and all outstanding bills have been paid to the University of Washington.
  • If a transcript is to be used for official purposes please check with the organization or school if it should be sent from the University of Washington directly to the school or agency.
  • If the transcript is sent directly to the reqeustor, it is enclosed in an envelope and sealed on the back – which may not satisfy an official request for a transcript.
  • For e-transcripts, the recipient will have 14 business days to open it. If not viewed during that period, the e-transcript PDF will be removed from the eSCRIP-SAFEĀ® server, and the student must request another e-transcript. Once opened, the official e-transcript will remain available to the recipient for 24 hours after the initial viewing of the document before being deleted from the eSCRIP-SAFEĀ® server.

Three ways to order an Official UW Transcript

Ordering Online

Available only to current and former students who attended after 1982

Ordering transcripts online is only available to currently registered and former students who attended after 1982. Students may order official transcripts with this Order Official Transcript tool or through MyUW on the Academics tab in the box labeled Grades. All transcripts ordered online will be automatically mailed. Students who would like to pick-up transcripts in person, please see the section Fill Out a Transcript Request Form in Person.

Transcripts are printed each business night (Monday-Friday excluding holidays). Students who order a transcript before 6pm PST, the transcript will be printed and mailed the next business day and will receive one confirmation email. Orders placed after 6pm will be be printed and mailed within two business days. Transcripts ordered on a Friday or over the weekend will be processed the next business day.

To order transcripts online students will need their UWNetID. Former students (attending 1982-present) have a UWNetID it remains the same.

  • Forgotten passwords may be reset here: Reset UWNetID Password.
  • Students who have forgotten their UW NetID or alumni who attended prior to 1982 may print out the UW Transcript Request Form [UoW 1001] and mail it in or bring it in person to OUR office in order to request official transcripts.
  • Students may recover their UW NetID here Get UW NetID but require a Student Number and Private Access Code (PAC). Students who don’t know or cannot remember either of these may contact the Office of the University Registrar, 2nd Floor Schmitz Hall or call 206-543-8580 for the information necessary to look up their NetID and reset the password. One screen will ask require identity confirmation. Please choose the first option UW Student. Employees, alumni, graduate students are considered a UW Student for this purpose.
  • Please Note: When attempting to obtain a forgotten UWNetID, if the student has restricted Directory Release/FERPA they will not be able to obtain this information by phone. In this case, students will need to come in person to the OUR office. Students who wish to change their Directory Release to YES will need to submit a copy of a government issued ID, this can be scanned and emailed to the OUR office, with a written request, including a signature, indicating the change of Directory Release to YES. Once the directory release is processed, the student may request UW NetID assistance via phone. For more information on FERPA and Directory Release, please read UW’s FERPA for Students.

Mail a Transcript Request Form

To order official University of Washington transcripts, please complete a Transcript Request Form with the following information:

  1. Student Name: Full name and any names formerly used;
  2. UW Student ID Number: If student number is unknown, okay to leave blank;
  3. Date of Birth;
  4. Approximate Dates of Attendance: at the University of Washington;
  5. Contact Info: Daytime telephone number and email address. To be used to contact the student in the event of any issues in processing the request;
  6. Mailing Addresses: The address or addresses where UW transcripts are to be sent;
  7. Signature: The student’s signature authorizing the transaction (unsigned Transcript Request Forms will NOT be processed);
  8. Payment: Include a check or money order to cover the $11 per copy transcript fee.

Completed forms, along with payment made out to University of Washington, must be mailed to:

Transcript Office
Box 355850
University of Washington
Seattle, Washington 98195-5850

Fill out a Transcript Request Form in Person

Students may request and pick up transcripts in person at the UW Seattle Campus. Students may come to the Transcript Request Window at 2nd floor Schmitz Hall and complete a Transcript Request form during OUR office hours, 10am – 12noon and 1pm – 4pm, Monday through Friday. Same day pick up is possible for 1-5 copies of official transcripts, or transcripts will be mailed to the address indicated in the request, at no additional cost for national or international. There is a $11 per copy transcript fee that is required at the time of order. Payment is accepted by check, money order, Visa, or MasterCard.

Students may pay in cash, following completion of the order form at the Transcript Request Window, at Student Fiscal Services, 129 Schmitz Hall. Student Fiscal Services is open from 9am – 5pm, Monday through Friday.

Map to Schmitz Hall, 1400 NE Campus Parkway, Seattle WA 98105

Unofficial UW Transcript

Current students and students who attended AFTER 1982:

Current students and students who attended after 1982 may access unofficial transcripts through the Grades and Transcripts section found on the Academics block on MyUW. Student log into MyUW with their UW NetID and password. Students who do not have a UW NetID or do not remember their login information will need both their UW student number and Private Access Code (PAC) to create a NetID or reset the password. Call the Office of the University Registrar at 206-543-8580, from 10 a.m. to 12 p.m. or 1 p.m. to 4 p.m. Monday – Friday, to obtain that information.

Once students have logged into MyUW, select the Academics link on the left hand side of the page. Next, select Unofficial Transcript under the Grades & Transcripts section. Select Printer-Friendly Version on the Unofficial Transcript page. It will create a PDF file of the unofficial transcript to view or print. Select the printer icon in the top-right hand corner of the preview screen to print the unofficial transcript.

Students who attended BEFORE 1982 (More recent attendees, please see the previous paragraph!):

To order an unofficial transcript, contact the Office of the University Registrar by email at regoff@uw.edu. Unofficial transcripts are not available for pick up.

Note that transcripts from BEFORE 1982 are stored on microfilm and may take up to 2 weeks for processing. The OUR is unable to email or fax unofficial transcripts.

To request an unofficial transcript be mailed, please print the following information on a piece of paper and sign it:

  1. Date: Current date
  2. Student Name: Full name and any names formerly used;
  3. UW Student ID Number: If student number is unknown, okay to leave blank;
  4. Date of Birth;
  5. Approximate Dates of Attendance: at the University of Washington;
  6. Contact Info: Daytime telephone number and email address. To be used to contact the student in the event of any issues in processing the request;
  7. Mailing Addresses: The address or addresses where UW transcripts are to be sent;
  8. Signature: The student’s signature authorizing the transaction (unsigned Transcript Request Forms will NOT be processed);
  9. Payment: Include a check or money order to cover the $11 per copy transcript fee.

Submit this document to the UW Transcript Office by:

  • Fax: Fax the information and signature, the fax number is 206-616-3222. Please allow 5-7 days for processing after the request is received by the Transcript Office.
  • Email: Scan the information and signature sheet and email it as an attachment to regoff@uw.edu
  • Mail: Mail the information with authorizing signature to:

Transcript Office
Box 355850
University of Washington
Seattle, Washington 98195-5850

Ordering UW PCE Academic Records

Students were only enrolled in non-credit/clock hour UW School of Professional and Continuing Education units or were enrolled in coursework for a Certificate program will not have a transcript record. Students must contact the UW Professional and Continuing Education (PCE) Records Office to obtain a copy of their Academic Record.