Office of the University Registrar

UW Transcript FAQ

Because University transcripts are designed to convey extensive information in a condensed space, some of its abbreviations and codes might not be clear. This trancript FAQ is available to help readers understand their academic record.

Note: See the transcript page on the Student Guide for information on how to obtain an official or unofficial transcript.

[INSERT IMAGE]
We’ve created a transcript for a fictional student, J. Julius, in order to answer common questions that arise about a transcript. Julius has taken many courses (most of which are also fictional) and experienced life situations affecting his education; these are reflected on his transcript, which can be viewed in its entirety here.

Where is my major/minor shown?
How do withdrawals appear on the transcript?
How does a writing course appear?
How does a research course appear?
How does a special topic appear?
How does an independent study topic appear?
Where do transfer credits appear on the transcript?
What is a comment and who enters them?
What does the “WC” after my name mean in the “Recipient” area?
Are transcripts from UW Bothell or UW Tacoma campuses different?
Did we miss any?

Where is my major/minor shown?
College, major, and minor—if declared—appear near the top of the transcript.

[INSERT Transcript image: major location]

How do withdrawals appear on the transcript?
There is more than one kind of withdrawal, so there a few ways they are displayed:

  • Withdrawal from a single course (excluding summer quarter) – after the second week of classes, instead of a grade, a W appears followed by a number indicating the week of the withdrawal. For example, W4 means a withdrawal in the fourth week of the quarter.
  • Withdrawal from a single course in summer quarter only – instead of a grade, a W appears (with no number indicating the week).
  • Withdrawal from the quarter (all courses) – During the first two weeks of the quarter, the date of withdrawal is noted on the transcript, but the withdrawn courses do not appear. Beginning of the third week, grades appear as Ws for all courses and the full date of the withdrawal appears below that quarter’s entry. Transcript image: full withdrawal
  • Hardship withdrawal – grades appear as HW for all courses requested in the hardship petition. Transcript image: hardship withdrawal

How does a writing course appear appear?
W-CourseName

How does a research course appear appear?
R-CourseName

How does a special topic appear? [Is it Special Topic or Service]
S-CourseName

Where do transfer credits appear on the transcript?
A summary of credits from other institutions appears at the top of the transcript’s left column.

[INSERT Transcript image: transfer credits]
What does the “WC” after my name mean in the “Recipient” area?
Requests for official transcripts made at in person at the Transcripts Office in Schmitz Hall display the code WC, which means “Will Call.” It distinguishes requests made in person from those made by mail.

If an official transcript was requested and the recipient information was completed, that recipient’s name and address will appear on the transcript’s “Recipient” area. Otherwise, it will display the student’s name and permanent address.

Do certificates appear on the transcript?
A listing awards and non-degree certificates appears at the top of the transcript’s left column.

[INSERT Transcript image: awards and certifications]
What is a comment and who enters them?
A comment is added to track major events on your academic record, such as travel abroad or taking a leave from the University. Comments may be entered by advisers or the Office of the University Registrar. They appear at the top of the transcript’s left column.

[INSERT Transcript image: comments]
What does the number appearing after my major each quarter mean?
That number is your class code. Numbers 1 through 4 indicate freshman through senior years; 6 is for non-matriculated students; 8 means graduate student; and 11 through 14 are for professional students.

[IMAGE Transcript image: class code]
Are transcripts from UW Bothell or UW Tacoma campuses different?
No, all official University of Washington transcripts look the same regardless of which campus the student attended. The only difference is among the majors and course offerings, which can differ among campuses. Additionally, Bothell and Tacoma courses are preceeded by the campus name; Seattle campus courses are not.

Did we miss any?
If you have questions about the University of Washington’s transcript that aren’t answered on this page (or within the text appearing on the back of the transcript), you can ask the Registrar’s office.