Office of the University Registrar

Extraordinary Circumstances Quarter Late Grading Option Change Request

S/NS to Numeric or Numeric to S/NS

Under certain conditions, students may elect the S/NS grading mode instead of numeric grading. Satisfactory S grades and Non-Satisfactory NS grades will be assigned when a student has elected S/NS grading. Faculty will not know at the time of grading whether a student has elected numeric or S/NS grading.

S Grade NS Grade
Undergraduate Students 2.0 or higher 1.9 or below
Graduate Students 2.7 or higher 2.6 or below

Undergraduate and Graduate Students

Spring 2020 and Summer 2020 have been deemed extraordinary circumstances quarters.

  • Students will be emailed a link to the Extraordinary Circumstances Late Grading Option Change Form on June 17, 2020 to be able to convert S/NS graded courses to numeric or numeric grades courses to S/NS
  • These changes to move from S/NS to numeric and numeric to S/NS for these extraordinary circumstances quarters can be made until the student’s degree is posted
  • S graded courses from these quarters will count for graduation and major requirements
  • There is no limit to the number of courses in Spring 2020 and Summer 2020 that may be switched from numeric to S/NS grading or from S/NS to numeric grading
  • The $20.00 late grade change fee will not be assessed for grade change requests for Spring 2020 made after June 16, 2020

Extraordinary Circumstances Quarter Late Grading Option Change Request

Professional Students

For the Spring 2020 and Summer 2020 extraordinary circumstances quarters, professional students are encouraged to check with their respective school registrar for details on S/NS grading options.

Scholastic Regulations

Per Scholastic Regulations Chapter 110, Section 6, e) undergraduate and graduate students may change their grading mode for classes according to three conditions:

  • Students may use MyUW to elect S/NS grading by the seventh week of any quarter
  • Extraordinary Circumstances quarters (Spring 2020, Summer 2020)
    • Students may use the Late Grading Option Change form after the faculty grading deadline each quarter to request to change their grading from numeric to S/NS or S/NS to numeric grading
    • No supporting materials required
    • Students may continue to request these changes until their degrees have posted
  • Non-Extraordinary Circumstances quarters (All quarters except Spring 2020 and Summer 2020)
    • Students may use the Late Grading Option Change form after the faculty grading deadline each quarter to request to change their grading from S/NS to numeric
    • Students must submit a statement and supporting evidence indicating the numeric grade is needed to meet graduation, prerequisite, or similar requirements.

Scholastic Regulations Chapter 110, Section, Section 6, e

Sections a-d apply to non-extraordinary circumstances quarter
Section e applies to extraordinary circumstances quarters (Spring 2020, Summer 2020)

Undergraduate Students

6) S/NS

  1. An undergraduate may earn up to 25 elective credits of the 180 minimum credits required for graduation on a satisfactory/non-satisfactory (S/NS) basis. Each instructor shall report numeric grades to the Registrar, who shall convert satisfactory grades (2.0 or greater) to S, and non-satisfactory grades (less than 2.0) for NS for the student’s transcript. S/NS shall not be considered in the computation of the grade-point average.
  2. An undergraduate student may register for up to a maximum of 20 credits under the satisfactory/non-satisfactory basis, with exceptions possible by approval of the campus Registrar.
  3. Subject to the maximum credit limitation above, the student may indicate at the time of registration if she or he elects to take a course on an S/NS basis. The student can change to and from an S/NS option through the seventh week of the quarter through electronic registration. There is no limit to the number of S/NS credits that a student can register for in a given quarter. Withdrawal from an S/NS course is subject to the same regulations as any other course.
  4. An instructor may not submit an S or NS in a course. S/NS grades shall appear on the transcript only in the event that the student is registered on an S/NS basis
  5. Under campus-wide extraordinary circumstances, the campus registrar, in consultation with the appropriate campus faculty body, may waive the restrictions in Sections a through c above so that undergraduates students may opt for S/NS grading for elective or required courses without a maximum credit limitation. S/NS grading for campus-wide extraordinary circumstances deemed quarters will meet graduation and degree requirements. Temporary modifications to the S/NS policies will be clearly communicated to the campus community by the campus registrar.

Graduate Students

6) The Grade S/NS
A graduate student, with the approval of the graduate program advisor or supervisory committee chair, may elect to be graded S/NS in any numerically-grade courses for which he or she is eligible. If a student does not so elect, he or she will be graded on a numerical basis. If approval is granted, the student must elect the S/NS option when registering or no later than the end of the seventh week of the quarter. Numeric grades will not be subsequently be converted to S/NS grades (or vice versa). The instructor shall submit a numeric grade to the Registrar, who shall convert grades of 2.7 and above to s and grades lower than 2.7 to NS for graduate student in graduate or

Extraordinary Circumstances | S/NS Grading FAQs

Where can I submit a request to change my grading mode for Spring 2020 course(s)?

Do I have to fill out the Extraordinary Circumstances Quarter Late Grading Option Change form to keep my grade mode what it was originally?

NO. This request form is to be submitted only if you want to change a grading mode from S/NS to numerical or numerical to S/NS for Spring 2020 grades.

What information was sent to undergraduate students on the new S/NS policy?

This email was sent to all undergraduates enrolled in Spring 2020 on June 3, 2020.

Registrar Email

What information was sent to graduate students on the new S/NS policy?

This email was sent to the full university community, including all students, faculty, and staff on June 5, 2020.

Provost Email

For which students does the Spring 2020 S/NS extraordinary circumstances quarter policy apply?

It applies to undergraduate and graduate students. Professional school students should confer with their school registrar to understand how the policy applies to their programs.

Why doesn’t this new S/NS policy apply to Winter 2020?

The global pandemic’s impact on course delivery mode caused the University to move from in-person to 100% remote delivery courses on March 9, 2020, and enough of the quarter had been completed that students had an option to finish out their coursework. Students entered Spring 2020 knowing that all classes would be delivered 100% remote delivery and had the option to change to S/NS grading from numeric or from numeric to S/NS in MyUW by the end of the seventh week.

These changes also do not apply to Winter 2020 because making changes to the Scholastic Regulations required a legislative process that began in Spring Quarter that required a full vote of the faculty. The Faculty Senate proposed and voted on Class B legislation during Spring Quarter and the Scholastic Regulations Chapter 110, Section 6, e was added on May 29, 2020, allowing for students to follow the new policy for any extraordinary circumstances quarter.

What is an extraordinary circumstances quarter and which quarters are considered extraordinary with the new S/NS policy applying to these quarters?

An extraordinary circumstances quarter is one that has had extenuating circumstances that globally or by individual campus have had an impact on grading and student success.

According to Scholastic Regulations Chapter 110, Section 6, e

  • f. Under campus-wide extraordinary circumstances, the campus registrar, in consultation with the appropriate campus faculty body, may waive the restrictions in Sections a through c above so that undergraduates students may opt for S/NS grading for elective or required courses without a maximum credit limitation. S/NS grading for campus-wide extraordinary circumstances deemed quarters will meet graduation and degree requirements. Temporary modifications to the S/NS policies will be clearly communicated to the campus community by the campus registrar.

The University has deemed Spring quarter 2020 and Summer quarter 2020 as extraordinary circumstances quarters. If additional quarters are added, that information will be posted on this webpage.

Will this late grading change to S/NS option be available for Autumn 2020 as an “Extraordinary Circumstance” quarter, as well?

So far Spring 2020 and Summer 2020 quarters have been designated as extraordinary circumstances’ quarters. Decisions on Autumn 2020 will be made when there is confirmation as to how courses will be delivered for Autumn 2020 and if that decision is made between the registrars, faculty leadership, and the Office of the Provost.

Is there a limit to the number of times that I can change back and forth between S/NS and numeric grading or from numeric grading to S/NS during an extraordinary circumstances quarter?

No, there is no limit. Students may request changes to their grade mode for Spring 2020 as many times as they like until their degree has been posted.

What grade is needed for S? Can I change any course to an S grade, no matter how low my GPA in the course is?

When you take a course S/NS, your grade is converted to an S if you earn at least a 2.0 (undergraduate students) or a 2.7 (graduate students). Your grade is converted to an NS if your grade is below 2.0 (undergraduate students) or below a 2.7 (graduate students). If you earn an NS, you do not receive credit for the course

If I’ve already selected the S/NS option this quarter, will this count towards my degree requirement?

Yes.

If I signed up for S/NS to have it not count for graduation, will this make it count toward my graduation and degree requirements for Spring 2020?

Yes. If you do not want it to count toward your graduation and major requirements you may request that your advisers work with the Office of the University Registrar to not have it count toward your degree or major requirements for Spring 2020 and/or Summer 2020.

Will these S/NS credits count towards my 25 S/NS credit maximum?

Not for the extraordinary circumstances quarters (Spring 2020 and Summer 2020), but yes for all of the other non-extraordinary circumstances quarters (not Spring 2020 and Summer 2020).

How will my GPA be calculated if I choose to S/NS a course?

Neither an S nor an NS grade affects your grade-point average. Your GPA will be calculated on the basis of numerically-graded courses only.

If I change from a numeric grade to an S/NS grade will it hurt my chances of being admitted to my desired major?

The S/NS policy, whether for extraordinary circumstances or non-circumstances quarter is related to graduation and degree requirements. There is no connection to this policy and departmental admissions policies. Check with departmental staff to see how a grade of S/NS will impact your admissibility to a UW academic program/major.

Will choosing to S/NS a course that is a prereq for another course which has a requirement of completing the course with a grade of 2.0 or higher count as having met the prereq for that course?

Yes, if generally speaking if you earn an S which is the same as a 2.0. It is also safest to consult with the department offering the course to verify how choosing the S/NS option will impact the pre-requisite applicability for any particular course.

If I have already been admitted to my major and choose to S/NS a course, will this impact my ability to remain in my major?

It shouldn’t, but it is best to check with your adviser for your major.

Do I have to pay the $20.00 late grading option change fee?

Changes made after June 16, 2020, for Spring 2020 will not be assessed the $20.00 late grade change fee that would normally be charged for a late grading option change.

If I am dropped for low scholarship in Spring 2020 will I be able to switch my grades S/NS and then automatically have my status switched back to probation?

Switching from numeric grading to S/NS for Spring 2020 could have a positive impact on your academic standing. If you have been dropped for low scholarship or placed on academic probation, and you switch to S/NS, your academic standing can be manually reassessed for Spring 2020.

Will changing my Spring 2020 courses from numerically to S/NS graded courses that count toward my degree and major requirements impact whether or not I graduate with honors?

Yes. There have not been any changes to the 60 numerically graded credit requirement for baccalaureate honors, so you would still need 60 numerically graded credits to qualify for baccalaureate honors according to Scholastic Regulations Chapter 110, Section 3. Honors Awards.

Will changing my Spring 2020 courses from numerically graded to S/NS credits, that count toward degree and major requirements, impact my eligibility for the Dean's List? (Added 6/12/20)

Yes. There have not been any changes to the 12 numerically graded credit requirement for Quarterly Dean’s List honors. Likewise, the requirements for Annual Dean’s List have not changed. Details are available at Scholastic Regulations Chapter 110, Section 3. Honors Awards.

How will changing my grades to S/NS from numeric grading affect my financial aid?

Each student’s financial aid situation is unique, please check with your Office of Student Financial Aid advising team for this answer for you.

Does the S/NS policy for Spring 2020 and Summer 2020 as extraordinary circumstances apply to Continuum College credit programs and non-matriculated students?

Yes.

What if I have more questions?

Contact the corresponding campus registrar team.

UW Seattle UW Tacoma UW Bothell
Helen B. Garrett, Ed.D.
University Registrar and Chief Officer of Enrollment Information Services
regoff@uw.edu
Andrea Coker-Anderson, MPA
Registrar
reguwt@uw.edu
Pamela H. Lundquist, M.Ed.
Registrar
uwbreg@uw.edu