Office of the University Registrar

Extraordinary Circumstances Quarter Late Grading Option Change Request

S/NS to Numeric or Numeric to S/NS

Undergraduate and graduate students may amend their numeric or S/NS original grading options for courses under two very different circumstances related to whether the grading is taking place in Extraordinary Circumstances Quarters (ECQ) or not. Professional students should check with their program registrar to see if they are eligible for either process.

Extraordinary Circumstances Quarters

Spring 2020, Summer 2020, Autumn 2020, Winter 2021, and Spring 2021 have been deemed Extraordinary Circumstances Quarters.

EC Quarters versus Non-EC Quarters

  Regular Quarters Extraordinary Circumstances Quarters
Applicable Quarters Quarters prior to Spring 2020, and all future quarters NOT designated as extraordinary circumstances quarters. Spring 2020 | Summer 2020 | Autumn 2020 | Winter 2021 | Spring 2021
Changes via MyUW You can make the grading change to S/NS via the MyUW Register with SLN page by selecting the S/NS grading option next to the course and clicking on “Update Schedule.” You can make the grading change to S/NS via the MyUW Register with SLN page by selecting the S/NS grading option next to the course and clicking on “Update Schedule.”
Deadline (MyUW) Changes must be made in MyUW by 7th week of quarter. Specific deadlines are indicated in the particular year’s Academic Calendar under the “Adding/Dropping/Withdrawing Courses” section. Changes using MyUW must be made by 7th week of quarter, otherwise you must wait for the ECG Late Grading Option form the day after grades are due each quarter to make changes to your grading option. Specific deadlines are indicated in the 2020-2021 Academic Calendar under the “Adding/Dropping/Withdrawing Courses” section.
Changes via ECQ Form N/A The ECQ form becomes available the day after the faculty grade submission deadline at the end of each quarter. Specific dates are indicated in the 2020-2021 Academic Calendar under the “Grade Deadlines” section.
Limits to Changes Late changes (after the 7th week of the quarter) to the S/NS grading option are not allowed. Late changes (after the 7th week of the quarter) from the S/NS grading option to numeric are allowed if the course must have a numeric grade to meet a degree requirement (link to late grading option change petition – the regular version which is still a PDF form) Once the Extraordinary Circumstances Quarter Late Grading Option form is available the day after the grading deadline each Extraordinary Circumstances Quarter, you may continue to move between numeric to S/NS grading or from S/NS to numeric for grades earned only in Extraordinary Circumstances Quarters (ECQ) until your degree has been posted.
Change Fee Change of Registration fee of $20 is assessed for each change of grading option you make. Change of Registration fee of $20 is assessed for each change of grading option you make, except for changes to Spring 2020 courses.
Graduation Requirements S grades DO NOT COUNT for degree or graduation requirements. S grades DO COUNT for degree or graduation requirements.

Undergraduate and Graduate Students

S/NS Grades

Undergrad Graduate
S Grade 2.0 or higher 2.7 or higher
NS Grade 1.9 or below 2.6 or below

ECQ Grade Change Request Form

The request form is currently available for Spring, Summer, Autumn 2020, and Winter 2021 grading option changes.

Extraordinary Circumstances Quarter Late Grading Option Change Request

ECQ Form – UW-Bothell students

ECQ Form – UW-Tacoma students

ECQ Grade Change Request Information

Spring 2021

Students wanting to adjust their grading option between S/NS and numeric should use the MyUW Register with SLN page by the stated deadlines for winter on the Academic Calendar under the section labeled “Adding/Dropping Courses or Complete Withdrawal.” A $20 late registration change fee will be charged for these changes.

Quarter Deadline
Spring Quarter May 16, 2021
  • Beginning June 16th, the Extraordinary Circumstances Quarter Late Grading Option Change form will accept requests for Spring 2021 courses. Students may use this to change their grading option from S/NS to numeric or numeric to S/NS until their degree is posted. A $20 late registration change fee will be charged for these changes.
  • Spring 2021 courses graded as “S” will count toward degree and major requirements.
  • There is no limit to the number of courses in Spring 2021 that may be switched from numeric to S/NS grading or from S/NS to numeric grading.

Winter 2021

Students wanting to adjust their grading option between S/NS and numeric should use the MyUW Register with SLN page by the stated deadlines for winter on the Academic Calendar under the section labeled “Adding/Dropping Courses or Complete Withdrawal.” A $20 late registration change fee will be charged for these changes.

Quarter Deadline
Winter Quarter February 21, 2021
  • Beginning March 24th, the Extraordinary Circumstances Quarter Late Grading Option Change form will accept requests for Winter 2021 courses. Students may use this to change their grading option from S/NS to numeric or numeric to S/NS until their degree is posted. A $20 late registration change fee will be charged for these changes.
  • Winter 2021 courses graded as “S” will count toward degree and major requirements.
  • There is no limit to the number of courses in Winter 2021 that may be switched from numeric to S/NS grading or from S/NS to numeric grading.

Autumn 2020

Students were able to change their grading option between S/NS and numeric via MyUW through November 17, 2020. A $20 late registration change fee was charged for these transactions.

  • The Extraordinary Circumstances Quarter Late Grading Option Change form will be available for Autumn 2020 course change requests beginning December 23rd. Students may use this to change their grading option for Autumn 2020 courses from S/NS to numeric or numeric to S/NS until their degree is posted. A $20 late registration change fee will be charged for these changes.
  • Autumn 2020 courses with an “S” grade will count toward degree and major requirements.
  • There is no limit to the number of courses in Autumn 2020 that may be switched from numeric to S/NS grading or from S/NS to numeric grading.

Summer 2020

Students could change their grading option via must use MyUW until the deadlines for summer on the Academic Calendar under the section labeled “Adding/Dropping Courses or Complete Withdrawal.” The standard late registration change fee of $20 was charged for these requests.

  • The Extraordinary Circumstances Quarter Late Grading Option Change form was activated for Summer 2020 courses on August 26, 2020. Students may use this to change Summer 2020 course grading options from S/NS to numeric or numeric to S/NS until their degree is posted. A $20 late registration change fee will be charged for these requests.
  • Summer 2020 courses graded as “S” will count toward degree and major requirements.
  • There is no limit to the number of courses in Summer 2020 that may be switched from numeric to S/NS grading or from S/NS to numeric grading.

Spring 2020

  • The Extraordinary Circumstances Quarter Late Grading Option form was activated for Spring 2020 courses on June 17, 2020.
  • Students can use this form to request Spring 2020 course grading option changes until their degree is posted.
  • Spring 2020 courses with an “S” grade will count for graduation and major requirements.
  • There is no limit to the number of courses in Spring 2020 that may be switched from numeric to S/NS grading or from S/NS to numeric grading.
  • The $20 late grade change fee will not be assessed for Spring 2020 grading option change requests made through the Extraordinary Circumstances Quarter Late Grading Option Change Form.

Professional Students

Professional students should check with their respective school registrars for details on S/NS grading options for Extraordinary Circumstances Quarters.

School of Law S/NS grading election extension

During the 2020-2021 academic year, for any academic quarter designated by the University as an “extraordinary circumstances quarter,” students enrolled in that quarter may use the Extraordinary Circumstances Late Grading Option to change their grade mode in a course taken that quarter from numeric or letters grade to S/NS, up until the Wednesday following the exam period.

For this academic year, those deadlines would be:

  • Autumn 2020: Wednesday, December 23
  • Winter 2021: Wednesday, March 24
  • Spring 2021: Wednesday, June 24

This policy does not alter any other pre-existing limitations or policies relating to the use of S/NS in the Law School.

After the deadline to self-select S/NS on MyUW for the quarter has passed, law students should direct requests to the Academic Services office at mylaw@uw.edu.

Extraordinary Circumstances | S/NS Grading FAQs

Where can I submit a request to change my grading mode for extraordinary circumstances quarter course(s)?

Do I have to fill out the Extraordinary Circumstances Quarter Late Grading Option Change form to keep my grading option what it was originally?

NO. This request form is to be submitted only if you want to change a grading mode from S/NS to numerical or numerical to S/NS.

For which students do S/NS extraordinary circumstances quarter policy apply?

It applies to undergraduate and graduate students. Professional school students should confer with their school registrar to understand how the policy applies to their programs.

Why wasn’t Winter 2020 designated an extraordinary circumstances quarter?

The global pandemic’s impact on course delivery mode caused the University to move from in-person to 100% remote delivery courses on March 9, 2020, and enough of the quarter had been completed that students had an option to finish out their coursework. Students entered Spring 2020 knowing that all classes would be delivered 100% remote delivery and had the option to change to S/NS grading from numeric or from numeric to S/NS in MyUW by the end of the seventh week.

These changes also do not apply to Winter 2020 because making changes to the Scholastic Regulations required a legislative process that began in Spring Quarter that required a full vote of the faculty. The Faculty Senate proposed and voted on Class B legislation during Spring Quarter and the Scholastic Regulations Chapter 110, Section 6, e was added on May 29, 2020, allowing for students to follow the new policy for any extraordinary circumstances quarter.

What is an extraordinary circumstances quarter and which quarters are considered extraordinary with the new S/NS policy applying to these quarters?

An extraordinary circumstances quarter is one that has had extenuating circumstances that globally or by individual campus have had an impact on grading and student success.

According to Scholastic Regulations Chapter 110, Section 6, e

  • f. Under campus-wide extraordinary circumstances, the campus registrar, in consultation with the appropriate campus faculty body, may waive the restrictions in Sections a through c above so that undergraduates students may opt for S/NS grading for elective or required courses without a maximum credit limitation. S/NS grading for campus-wide extraordinary circumstances deemed quarters will meet graduation and degree requirements. Temporary modifications to the S/NS policies will be clearly communicated to the campus community by the campus registrar.

The University has deemed Spring, Summer, Autumn 2020 and Winter, Spring 2021 as extraordinary circumstances quarters. If additional quarters are added, that information will be posted on this webpage.

Is there a limit to the number of times that I can change back and forth between S/NS and numeric grading or from numeric grading to S/NS during an extraordinary circumstances quarter?

No, there is no limit. Students may request changes to their grading option for an extraordinary circumstances quarter as many times as they like until their degree has been posted.

What grade is needed for S? Can I change any course to an S grade, no matter how low my grade in the course is?

When you take a course S/NS, your grade is converted to an S if you earn at least a 2.0 (undergraduate students) or a 2.7 (graduate students). Your grade is converted to an NS if your grade is below 2.0 (undergraduate students) or below a 2.7 (graduate students). If you earn an NS, you do not receive credit for the course

If I’ve already selected the S/NS option this quarter, will this count towards my degree requirement?

Yes.

If I signed up for S/NS in an extraordinary circumstances quarter to have a course not count for graduation, will this make it count toward my graduation and degree requirements?

Yes. If you do not want it to count toward your graduation and major requirements you may request that your advisers work with the Office of the University Registrar to not have it count toward your degree or major requirements.

Will extraordinary circumstances quarter S/NS credits count towards my 25 S/NS credit maximum?

No.

How will my GPA be calculated if I choose to S/NS a course?

S and NS grades do not affect your grade-point average. Your GPA will be calculated on the basis of numerically-graded courses only.

If I change from a numeric grade to an S/NS grade will it hurt my chances of being admitted to my desired major?

The S/NS policy, whether for extraordinary circumstances or non-circumstances quarter is related to graduation and degree requirements. There is no connection to this policy and departmental admissions policies. Check with departmental staff to see how a grade of S/NS will impact your admissibility to a UW academic program/major.

Will choosing to S/NS a course that is a prereq for another course which has a requirement of completing the course with a grade of 2.0 or higher count as having met the prereq for that course?

Yes, if you earn an S which is the same as a 2.0. It is also safest to consult with the department offering the course to verify how choosing the S/NS option will impact the pre-requisite applicability for a specific course.

If I have already been admitted to my major and choose to S/NS a course, will this impact my ability to remain in my major?

It shouldn’t, but it is best to check with your adviser for your major.

Do I have to pay the $20 late registration change fee for grading option changes?

Changes made after June 16, 2020, for Spring 2020 courses will not be charged the $20 late registration change fee that would normally be charged for a late grading option change. All other late grading option changes will be charged this fee.

If I am dropped for low scholarship in an extraordinary circumstances quarter will I be able to switch my grades to S/NS and then automatically have my status switched back to probation?

Switching from numeric grading to S/NS could have a positive impact on your academic standing. If you have been dropped for low scholarship or placed on academic probation, and you switch to S/NS, your academic standing can be manually reassessed.

Will changing my courses from numeric to S/NS grading impact whether or not I graduate with honors?

Yes. There have not been any changes to the 60 numerically graded credit requirement for baccalaureate honors, so you would still need 60 numerically graded credits to qualify for baccalaureate honors according to Scholastic Regulations Chapter 110, Section 3. Honors Awards.

Will changing my courses from numeric to S/NS grading impact my eligibility for the Dean's List? (Added 6/12/20)

Yes. There have not been any changes to the 12 numerically graded credit requirements for Quarterly Dean’s List honors. Likewise, the requirements for Annual Dean’s List have not changed. Details are available at Scholastic Regulations Chapter 110, Section 3. Honors Awards.

How will changing my grades to S/NS from numeric grading affect my financial aid?

Each student’s financial aid situation is unique, please check with your Office of Student Financial Aid advising team for this answer for you.

Does the extraordinary circumstances quarter S/NS policy apply to Continuum College credit programs and non-matriculated students?

Yes.

What if I have more questions?

Contact the corresponding campus registrar team.

UW Seattle

Helen B. Garrett, Ed.D.
University Registrar
regoff@uw.edu

UW Tacoma

Andrea Coker-Anderson, MPA
Registrar
reguwt@uw.edu

UW Bothell

Pamela H. Lundquist, M.Ed.
Registrar
uwbreg@uw.edu