Greetings,
Autumn 2025 grades are due at 5 p.m. on Tuesday, December 16, 2025. Online grade submission will close at that time.
GradePage is the UW tool for initial grade submission. Instructions on how to use GradePage are available on UW-IT’s GradePage support.
GradePage: Change of Grade Template
GradePage provides a template (CSV) that you can download, complete, and upload to the Office of the University Registrar’s Change of Grade form. Using the GradePage template saves you the steps of manually filling in student names and student ID numbers. The template is available for the current quarter (after grades have been submitted or the submission deadline has passed, whichever occurs first) and one previous quarter. Review UW-IT’s GradePage: Change Submitted Grades for information on downloading and using the GradePage template.
Grading Notes
| Grading Item | Details |
|---|---|
| Duo 2FA | GradePage requires two-factor authentication (2FA). You will need to use both your UW NetID and Duo to sign in to GradePage and submit your grades. Please take a moment to verify that you can use Duo |
| Grading Delegates | Review the grading delegates information if you have questions about grade delegate status. |
| Preferred Name and Grading | Students’ preferred names are used in class lists and GradePage. It is very important to pay attention to the UW student number when working with grades, especially if you must submit grade changes or late grades for manual entry. |
| Import Grades Into GradePage | Users of GradeBook or Canvas, to manage student grades, can import those grades into GradePage. Importing grades from Canvas will require you to set up a grading scale for conversion. |
| Incomplete Grade: Policy | Review the Undergraduate Incomplete Grade Policy and watch for students in your classes to submit an Incomplete Grade Request form three weeks before the end of the course to request an Incomplete grade. It is up to the instructor to decide if an Incomplete Grade should be assigned. |
| Incomplete Grades: Guidance | Instructors may grant an incomplete grade if the student has done satisfactory work to within three weeks of the end of the quarter and if circumstances prevent the student from completing the remaining work for the course by the end of the quarter. Instructors are never obligated to grant a student’s request for an Incomplete grade. Instructors will use the designated process for students to request and for instructors to approve the awarding of an Incomplete grade.
Students who do not finish the course or complete the requirements by the end of the following quarter in which the course was taken should be assigned a grade reflecting their performance at the time of that quarter’s completion. |
| Grading Errors | You can submit grade change requests using the Change of Grade Request form. The UW student ID number (UWID/SID) is required to process a grade change or late grade. The number in Canvas is not the UW student ID number — use the new GradePage Change of Grade template (CSV), if needed, to retrieve student numbers. |
| Grade Changes and Late Grades | Both Grade Changes and Late Grades must be recorded manually once online grading closes, which could take 3-5 business days during peak submission levels. Late grades can affect a student in many ways, including preventing financial aid eligibility or graduation. |
| Student Notification | As always, thank you for your efforts to submit grades by the deadline. If grade changes or late grades must be submitted, we encourage you to notify students of the situation so they will be aware of the delay. |
Special Grading Guidance
Missing Grades (“X” notation)
While it was technically possible to assign an “X” to notate a missing grade for a student when submitting grades to the Office of the University Registrar, be advised that “X” is not a grade recognized by the University but instead indicates the absence of a submitted grade, for which may have negative consequences for students such as:
| Student Population | Consequenes of X Grade |
|---|---|
| All Students | Students who did not monitor their transcripts to watch for missing grades may be surprised when applying for graduation that a grade is missing. This can delay their quarter of graduation and creates stress for students needing to track down grades. |
| Financial Aid Recipients |
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| Veterans Education Benefits Recipients |
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| International Students on an F-1 or J-1 Visa | Federal regulations require F-1 and J-1 international students to maintain full-time enrollment and make academic progress. An “X” or “I” on the transcript could have a negative impact on a student’s F-1 or J-1 future benefits/status. |
| Scholarship Athletes | Student athletes should reach out to their athletics advisor if they have questions about eligibility. |
| Thesis, research, hyphenated courses, and courses numbered 600, 601, 750, 800 | If a student is making satisfactory progress and a final grade will be given at the end of the quarter the work is completed, please assign an “N” grade, to indicate coursework in progress. |
Additional information on the UW Grading System, including details on the Incomplete grade awarding process, are provided on the University of Washington Grading System.
Best regards,
HELEN B. GARRETT, Ed.D., University Registrar
University of Washington — regoff@uw.edu
ANDREA COKER-ANDERSON, MPA, Registrar
University of Washington Tacoma — reguwt@uw.edu
PAMELA H. LUNDQUIST, M.Ed., Registrar
University of Washington Bothell — uwbreg@uw.edu