Former Quarter Drop

Make sure you are completing the process for the correct campus or program:
Former Quarter Drop Resources for Non-Seattle Students

• University of Washington Bothell: Former Quarter Drop Process
• University of Washington Tacoma: Former Quarter Drop Process
• University of Washington Continuum College/Professional & Continuing Education (UWPCE): Non-matriculated students and students registered in fee-based degree programs through Continuum College should follow the instructions to submit a Former Quarter Drop petition-making sure to select “Continuum College” as their campus.

  The Former Quarter Drop process does not apply to students enrolled in non-credit courses or certificate programs offered through UWPCE.

Carefully review the information on Tuition Refunds:

Tuition Refund
A Former Quarter Drop is not a petition for a tuition refund; by default, all tuition forfeiture policies will apply to a Former Quarter Drop. Students wishing to submit a Tuition Forfeiture Petition must contact Student Fiscal Services.

Review the Former Quarter drop Eligibility Information.

Former Quarter Drop Eligibility

• Student was unable to use the Current Quarter Drop process to drop their courses during the quarter or complete their course(s) because of an extenuating circumstance beyond their control. Students will need to provide supporting materials to demonstrate why they could not use the Current Quarter Drop process to drop during the quarter.
• The FQD Petition must be submitted within one year of the quarter being petitioned. If a student wishes to submit an FQD Petition beyond the one-year deadline, it must be supported by a UW school professional explaining why the petition should be considered past the one-year deadline.
  1. Petitions outside the one-year deadline will be considered only for a complete withdrawal of courses taken during the last quarter of enrollment prior to a break of at least two quarters before returning to the University.
  2. Petitions will not be considered outside of the one-year deadline for students in continuous enrollment.
• Former Quarter Drop Petitions cannot be processed once a degree has been conferred.

Review the Former Quarter Drop Review Dates

• Students seeking to submit an FQD Petition for the quarter currently in progress should be aware that the Former Quarter Drop Review Committee cannot change academic history for approved petitions until grades have been posted. Grades are not posted until after the quarterly grade submission deadline.
• Most FQD petitions will be reviewed by your campus registration team within 2-3 weeks of the petition’s initial submission date. Petitions referred to the Former Quarter Drop Review Committee requiring additional review may take up to 60 days from the date that the Committee receives your petition to be completed. An email regarding your petition’s decision will be sent to your uw.edu email address.

Meet with your Advisor to review your statement and supporting materials before submitting your Former Quarter Drop Petition.

It is highly recommended that you meet with an adviser prior to submitting a Former Quarter Drop petition, as there is no appeal process if your Former Quarter Drop petition is not able to be approved.

Students who review their Former Quarter Drop petitions, statements, and supporting materials with an advisor have a much higher chance of approval than those who do not.

Review the following list of suggested supplemental materials prior to submitting a petition. Include any and all materials you believe would best support your personal statement for why you could not use the Current Quarter Drop process to drop your classes during the quarter for which you are requesting a Former Quarter Drop.

It is highly recommended that you meet with an adviser prior to submitting a Former Quarter Drop petition, as there is no appeal process if your Former Quarter Drop petition is not able to be approved.

Former Quarter Drop Request Process

Prior to Submitting the Petition

• Students are responsible for reviewing all the information and steps to submit a Former Quarter Drop petition on this page before completing and submitting the Former Quarter Drop Petition.
• Separate FQD Petitions with supporting materials must be submitted for each quarter being petitioned. Note: You may not submit a petition for more than one quarter for the same reason that prevented you from completing the Current Quarter Drop petition in another quarter.
• FQDs will not be granted for coursework that has already been applied to a completed degree.
• Submission of an FQD Petition does not guarantee it will be approved.
• International Student Services (ISS) will receive a courtesy notice when an F or J international student is approved for a Former Quarter Drop.
• Students submitting an FQD Petition within two weeks of the end of the quarter should first consider requesting an “I” (Incomplete) grade from instructors.
• An active UWNetID is required to access and submit an FQD Petition.
• Students seeking to submit an FQD Petition for the quarter currently in progress should be aware the Office of the University Registrar cannot change academic history for approved petitions until grades have been posted. Grades are not posted until after the quarterly grade submission deadline.

What To Include In Your Petition

Student personal statements:
What circumstances affected your ability to complete the Current Quarter Drop process (drop the course(s) being petitioned or withdraw from all enrolled courses for the quarter) by the University’s posted drop deadlines?

• If you are asking for a former quarter drop for fewer than all of your enrolled courses for the quarter, you must provide support for why you were unable to drop your course(s) using the Current Quarter Drop process prior to the last day of instruction for that quarter.
• Keep in mind that needing to maintain a credit enrollment for financial aid or scholarship reasons does not qualify for the Former Quarter Drop decision process.

Please note: While we understand that when requesting a Former Quarter Drop, you are seeking the grade for that course to be changed to a Registrar Drop (RD), the Former Quarter Drop process is not intended for grade renewal on individual courses or for grade forgiveness purposes. Your petition must reflect that you were unable to complete or withdraw from your course(s) using the Current Quarter Drop process because of extenuating circumstances beyond your control. Requests made to improve GPA and/or improve opportunity for internal UW admissions application will be denied.

Upload your supporting materials
Supporting materials provide evidence to back up your personal statement. The following are examples of why a FQD may be requested, as well as suggested supporting materials that may be submitted with the FQD Petition. You may also upload a statement of support from a UW school official such as an adviser or instructor.

• You will be asked to upload supporting materials when submitting the FQD Petition. This upload tool requires that you upload at least one file in order to submit your petition.
• All supporting materials must be in English or be translated by an accredited translator, a third-party professional, or a UW school official; the translator’s contact information must be included. If there is a barrier to obtaining a translation, you may choose an alternate supporting material from the following list.

If you choose to have a healthcare provider complete the UW Healthcare Provider form you have three options for submitting it.

1. Your healthcare provider gives it to you and you upload it with your petition.
2. Your provider can email it directly to the appropriate campus email address. Please submit a document with your petition statement indicating what healthcare provider office will be sending this to petition@uw.edu so we can be sure to match it to your petition.
3. If you receive the completed form after submitting your FQD petition, email it to the appropriate campus registration team email address and we will match it up with your petition:

UW Seattle: petition@uw.edu
UW Tacoma: uwtpetitions@uw.edu
UW Bothell: uwbreg@uw.edu
Continuum College (Fee-Based Degrees): c2reg@uw.edu

Information for Healthcare Providers

Healthcare providers may complete the Healthcare Provider PDF form when a student has requested supporting materials to support their FQD Petition. The completed form can be provided to the student or emailed to the appropriate campus registration team at the corresponding email address:

University of Washington in Seattle: petition@uw.edu
UW Tacoma: uwtpetitions@uw.edu
UW Bothell: uwbreg@uw.edu
Continuum College (Fee-Based Degrees): c2reg@uw.edu
Healthcare Provider Form [PDF]

Submit the Petition

A UWNetID is required to access the Former Quarter Drop Petition.

Reminder: The Former Quarter Drop process is not intended for grade renewal on individual courses or for grade forgiveness purposes. Requests made to improve GPA and/or improve opportunity for internal UW admissions application will be denied.

• There is no appeal process for petitions that are not able to be approved.
• Students who review their Former Quarter Drop petition statement and supporting materials by an adviser prior to submission have a higher chance at approval.

Former Quarter Drop Petition Form

After Submitting the Petition

• A decision regarding your FQD petition will be sent to your uw.edu email address only. Please make sure you check any spam or clutter folders for this decision email, as these emails cannot be sent to a non-UW email address.
• You can provide an email address of a person(s) for whom you’d like copies of your Former Quarter Drop petition decision sent, as well as to you.
• If additional information is required for your petition’s review, your petition will be referred to the FQD Review Committee and a member of the Committee will contact you. Please review the Former Quarter Drop FAQs for information.
• Approved petitions will result in a grade of RD (Registrar Drop) reflected on your transcript for the petitioned course(s).
• Grades cannot be restored once an FQD Petition has been granted.
• No details of your petition will be shared with anyone outside of University officials directly involved in the FQD process.

Beyond the One-Year Deadline

Students who wish to submit an FQD Petition beyond the one-year deadline must first email their personal petition statement and support from a UW school official to:
University of Washington in Seattle: petition@uw.edu
UW Tacoma: uwtpetitions@uw.edu
UW Bothell: uwbreg@uw.edu
Continuum College (Fee-Based Degrees): c2reg@uw.edu

Be advised that petitions will be considered only for a complete withdrawal of courses taken during the last quarter of enrollment prior to a break of at least two quarters (excluding summer) before returning to the University.

Petitions will not be considered outside of the one-year deadline for students in continuous enrollment.

These materials will be reviewed by their Campus Registration Team and students will then be provided additional instructions on how to submit their Former Quarter Drop outside the one-year filing timeline. Do not use the Former Quarter Drop petition form to submit a petition for a quarter that is not listed on the drop-down menu, unless advised to do so by your campus registration team.