Grades can be submitted via GradePage, the University’s official grade reporting system, by someone other than a course’s instructor(s) of record (IoR): a grade submission delegate.

It is the responsibility of the instructor(s) of record to submit grades in an accurate and timely manner. However, the University recognizes that there are times and circumstances where the instructor(s) of record cannot do this, and so the GradePage grade submission delegate system was created. Additional resources and information about submitting grades can be found on the grade submission resources page.

Delegate System

The GradePage submission delegate system was designed to help with exceptional circumstances and is not meant to transfer the responsibility of submitting accurate grades in a timely manner. Grade submission is still the responsibility of the instructor(s) of record for each section. The submission delegate system is a tool to help reduce difficulties students face stemming from the late submission of grades due to exceptional circumstances.

The role of grading delegate provides an alternative in case the official Instructor of Record (IoR) is unable to submit grades for any reason, such as a personal emergency. This functionality is intended to be used infrequently and in cases of emergency.

Grading delegates can be assigned at the section, curriculum, department, or college/school level. The role’s authority is strictly limited to submit grades during the open grading period using GradePage.

The role of grading delegate was not designed to support other departmental needs or workflows, such as departmental record-keeping or oversight of grading. Grading delegates are not automatically granted access to instructors’ existing grading resources.

Submit Grades as a Delegate

Submitting grades as a delegate is a manual process that closely resembles the process of submitting as an instructor.

Directions on how to submit final grades can be found in GradePage: Assign and Submit Grades.

Delegate Hierarchy

There are four levels of grade submission delegates, and only one delegate may be designated per level. The levels are:

• Section
• Curriculum
• Department
• College/School

The Office of the University Registrar assumes that delegates communicate with the instructor(s) of record and submit grades in accordance with their wishes.

Span of Control

Delegates may submit grades for any section at their level or below it; this is known as their span of control. For example:

• Department-level delegate may submit grades for any section within that department
• Curriculum-level delegate may submit grades for any section that begins with that curriculum prefix
• Section-level delegate is restricted to submitting grades for that section

Choosing a Delegate

At the section level, either the instructor(s) of record or the departmental Time Schedule Coordinator can designate a delegate. The instructor(s) of record may do this via the MyClass Resources channel in MyUW; Time Schedule Coordinators may designate a delegate via the Time Schedule Update maintenance tool.

• Curriculum- and department-level delegates can be modified via an email to the Office of the University Registrar from a departmental chair or administrator.
• College-level delegates can be changed via an email from a dean or college-level administrator.

Teaching Assistants

Teaching Assistants (TAs) do not need to be made a delegate if the TA is already an instructor of record for the section. However, for large lectures where the TA is the instructor of record for a secondary section (e.g., quiz or lab), secondary grading must be enabled for the TA to be able to submit grades via GradePage.

Congratulations on nearing your UW graduation! Please review the following important information about applying to graduate and your diploma, plus other information that will be helpful for you.

Application for Graduation – Undergraduate Students

Undergraduate students will need to complete an application for graduation with their departmental adviser. Degrees are not automatically awarded when requirements have been satisfied.

When to apply for Graduation

Applications must be submitted no later than the third Friday of the quarter you plan to graduate. You can also submit them up to 3 quarters before you plan to graduate. Once you apply, you are eligible for Graduating Senior Priority registration.

Students graduating in summer quarter but who want to participate in the spring commencement before graduating will need to apply by the third Friday of that spring quarter.

Please go to the UW Academic Calendar for all the graduation application and Graduating Senior Priority registration deadlines. You will want to meet with your adviser to complete your application before the deadline days so it can be submitted on time.

How to apply for Graduation

You will need to work with your departmental adviser to complete your graduation application. They will create an application for you, and then you will get an email asking you to click on a link and verify the application information. Your application is not considered submitted until you verify the information, so it is important that you look for the email and follow the instructions.

• Students with more than one option, major, or degree, will need to submit a graduation application for each one.
• Students submitting multiple applications will be asked to verify each one, so be sure to look for the emails.

Once you’ve applied for Graduation

We encourage you to stay in touch with your departmental adviser(s) to make sure you are completing all degree requirements as planned. Using the Degree Audit tools in MyPlan will also help you stay on track.

You should also check your UW email regularly (including any spam folders) for important communications from the Office of the University Registrar about your graduation application or graduation status.

After the quarter you applied to graduate has ended

While grades are due at 5 p.m. on the Tuesday after the last day of the quarter and are then posted to official transcripts the following day, as listed on the UW Academic Calendar, it may take several weeks for degrees to be posted to transcripts once the quarter has ended.

Students who complete all requirements to graduate will get an email confirming their official graduation status after the degree is granted. This email will have the subject “University of Washington Notification of Degree Posting: Next Steps.” It is sent from registra@uw.edu to the student’s uw.edu email. Unofficial transcripts on MyUW during this time will indicate when a degree has been posted.

Once your degree has been posted, you may then order official transcripts or request a degree certification to verify to third parties that you have earned your degree.

Application for Graduation – Graduate Students

Graduate students will want to review the Graduate School’s graduation requirements and check dates and deadlines. Contact Graduate Enrollment Management Services (GEMS) or call 206-685-2630 for additional information.

Other Useful Information

Degree Certification for UW Graduates

Graduates of the University of Washington cannot receive a Degree Certificate through the National Student Clearinghouse.

Options for Degree Certification

• An Official Transcript can be requested for degree verification purposes.
• Email the Registration Team to receive one. Please be sure to include your name, student ID #, date of birth, and a mailing or email address where you wish the Degree Certification be sent.

Faculty and Staff Looking to Verify a UW Degree

• Students can provide copies of their official or unofficial transcript
• Student Database (SDB)
• Electronic Advising Record System (EARS)
• Contact the Registration Team from your uw.edu email requesting a student’s Degree Certification. Staff and faculty must provide the student’s full name and student number when requesting.

Non-UW Third Parties

Third parties requiring proof of a Degree Certification can request the UW student provide a copy of their official transcript.

The University of Washington does not verify degrees or enrollment for third parties via email or fax or mail. Third parties may request and pay for verification from the National Student Clearinghouse.

UW Commencement

The Office of Ceremonies is responsible for UW Commencement. Commencement information including event schedule, ticket information, parking, and apparel can be found on the Commencement website. Contact the Office of Ceremonies for additional questions.

UW Data Accounts

After graduation, you will eventually lose access to your UW accounts. These accounts will be deleted and you will permanently lose any files and emails associated with them. Review the UW-IT Data Retention Guide for Graduating Students to ensure that your UW data will be preserved and your UW email is properly forwarded.

UW Career and Internship Center

Review the resources available After Graduation to prepare yourself for post-graduation success.

Undergraduate Graduation Checklist

Refer to the UW Undergraduate Checklist for Graduation to ensure a smooth and successful graduation experience.

Colleges submit approved Graduation Plan Expiration dates for students. Expiration dates are recorded in SDB to prevent or remove a registration hold or a block related to the Academic Satisfactory Progress Policy.

• Students with questions about Academic Satisfactory Progress should contact their academic adviser.
• Advisers should review Registration Policies.

Who Can Submit a Request

• This form applies to the Seattle campus only.
• Submission of these requests is limited to the College Administrative Contacts listed on this page; please contact these individuals if a request is required.
• Submitting a request to annotate a student’s academic history or that of a family member is not permissible. Do not submit if you are the student or related to the student for whom the change is being requested.
• Questions about this request form can be directed to the Credentials Team.

Graduation Plan Expiration Form

College Administrative Contacts

Updates for request form authorization can be sent to the ASA Web Team.