Batch Audits

How to order batch audits

Determine Parameters

Determine minimum credit amounts for student batch (i.e., equal to or greater than 130 earned credits)
Determine the degree status of the student batch. The options are:
1. Only students who haven’t applied to graduate
2. Applied to graduate but removed
3. Applied to graduate
4. Graduated
Determine the print style – Regular DARS audits or graduation DARS audits.

Degree Audit Reporting System [DARS] Office

Contact the DARS Office.

Your order is processed overnight and can be picked up the next day in most cases.
Otherwise, campus mail may take up to three days.

Reject a Course

More Information: Reject

Rejecting a course: You may occasionally need to remove a course permanently from a requirement.

DARS usually shuffles courses eligible for use in more than one AofI to the best advantage of the student once the student has the required credits in each area. However, DARS occasionally places a course in the wrong area. You can fix that by forcing the course out of that requirement. Use the PSNAME for that purpose, found on your GenEd reference table. TIP: We strongly recommend that you do not move a course from, say, A&H to SSc before the student has enough other credits of A&H. Instead, ask the student to be patient!
DARS may use an elective course that brings the major GPA below the minimum even though a course with a better grade is available. You can remove the low-graded course, and the other will take its place.

Your Reference Table gives you another option for “fixing” the GPA: In the section on “GPA in Major” you should find the PSNAME that will allow you to remove the low-graded from the GPA calculation while still allowing it to satisfy a major requirement.

Tips

There’s no need to insert a comment into the audit when you remove a course.
PSNAMEs used to reject/remove courses usually end in -R, -RJ, -REJ.

Exceptions – Double & Triple Degree

To make DARS exceptions in EARS, please use the drop-down list under Make Exceptions.

To make exceptions in SDB, please review RU Exceptions Guide.

Requirement	PSNAME	An Adviser May	Fields to use
180 credits for degree	UNIVHOURS	Increase credits from 180 to 225 for double-degree seekers	REQHRS: + 45 Comment to display: 225 CR FOR DOUBLE DEGREE
180 credits for degree	UNIVHOURS	Increase credits from 180 to 270 for triple-degree seekers	REQHRS: + 90 Comment to display: 270 CR FOR DOUBLE DEGRE

Duplicate XX Credit

More Information: Duplicate XX Credit

Enter the final two digits to tell DARS which course you want to use/block.
If you find two or more identical XX courses, like these, on the SRU330 screen:

0 MATH 1XX __ 0 MATH 1XX 01 0 MATH 1XX 02

Use 02 to indicate the third course.

0 MATH 1XX 02

Use 00 to indicate the first course.

0 MATH 1XX 00

If the student has MATH 1XX at each of two or more schools, email DARS. We’ll assign different codes.

Tips

You can do this yourself if the prefix belongs to your department. Just change one of them to, say, MATH 1XX 50 on the SRF 325–>330 screen.
If the quarter taken appears on the audit, e.g., AU06, you can use it. Place the QTR/YEAR of the course you want to use/block in both fields in the quarter range: AUT/2006 through AUT/2006. (If the quarter is ‘0000’—you can’t use it.)