The table below lists start times for classes offered summer quarters and their ending times based on the length of the class session.
Start
time |
End time if class meets for: |
| |
1 hour |
1.5 hours |
2 hours |
2.5 hours |
3 hours |
3.5 hours |
4 hours |
| 8:30 am |
9:30 am |
10:10 am |
10:40 am |
11:20 am |
11:50 am |
12:30 pm |
1:00 pm |
| 9:40 am |
10:40 am |
11:20 am |
11:50 am |
12:30 pm |
1:00 pm |
1:40 pm |
2:10 pm |
| 10:50 am |
11:50 am |
12:30 pm |
1:00 pm |
1:40 pm |
2:10 pm |
2:50 pm |
3:20 pm |
| 12:00 pm |
1:00 pm |
1:40 pm |
2:10 pm |
2:50 pm |
3:20 pm |
4:00 pm |
4:30 pm |
| 1:10 pm |
2:10 pm |
2:50 pm |
3:20 pm |
4:00 pm |
4:30 pm |
5:10 pm |
5:40 pm |
| 2:20 pm |
3:20 pm |
4:00 pm |
4:30 pm |
5:10 pm |
5:40 pm |
6:20 pm |
6:50 pm |
| 3:30 pm |
4:30 pm |
5:10 pm |
5:40 pm |
6:20 pm |
6:50 pm |
7:30 pm |
8:00 pm |
| 4:40 pm |
5:40 pm |
6:20 pm |
6:50 pm |
7:30 pm |
8:00 pm |
8:40 pm |
9:10 pm |
| 5:50 pm |
6:50 pm |
7:30 pm |
8:00 pm |
8:40 pm |
9:10 pm |
9:50 pm |
|
| 7:00 pm |
8:00 pm |
8:40 pm |
9:10 pm |
9:50 pm |
|
|
|
| 8:00 pm |
9:00 pm |
9:40 pm |
|
|
|
|
|
| 9:00 pm |
10:00 pm |
Annual Scheduling of Large Classes
One of the recommendations of the Learning Spaces Policy is the annual scheduling of large (250-size and above) classes. This page will detail the process, as well as address some questions around the scheduling.
Background Information
One of the problems that the Learning Spaces Committee identified was that due to the scarcity of large classrooms on campus, many units have not been able to be assigned at their desired time and/or size during the initial scheduling of rooms. Because there are often many dependencies with the rest of a unit’s schedule, it is often detrimental to a unit to have to move a large class after assignments have been made. To help alleviate this, the Learning Spaces Committee recommended scheduling large spaces on an annual basis prior to the creation of the rest of the schedule, to help create some schedule certainty for units to build the rest of their schedule around.
Procedure
- Go to the Google Doc and submit a form for each large (200-size and above) class you wish to offer for each quarter available on the form.
- For each request, you must also provide a viable alternative time outside of prime time (i.e., outside of the 9:30-2:20 instructional hours). This time will be used only if a room cannot be secured at the requested time.
- After the deadline, the Time Schedule/Room Assignments Office will take all requests and schedule the classes, notifying you of what room(s) and time(s) you were assigned.
- For Autumn 2019-Spring 2020 the deadline for submission is November 2nd, 2018 . The Time Schedule/Room Assignments Office will notify you of the annual assignments by November 16th.
Large Classes Scheduling FAQs
Large Classes Scheduling FAQs
Knowing the classes slightly smaller than the 250-sized threshold will help the Time Schedule Office better determine annual assignments. The classes that meet the size determined by the policy (250-size and above) will be given priority.
Yes. All aspects of the policy are applicable to the annual scheduling, including preference given to classes that follow the block scheduling guidelines.
This process is a supplement to the larger target of 12% distribution of classes. You are still required to evenly distribute your classes across the instructional day.
The Time Schedule Office cannot guarantee it will be able to assign your requested or alternative times, but every effort will be made to do so. If the Time Schedule Office cannot find you a room at either the requested or alternative times, it will work with you to try to find something that works.
Once the Time Schedule Office has notified you of the annual assignment of your class(es), you may enter those time(s) into TSConstruction. If you enter a time in TSConstruction different than the one you were given for your annual assignment, the Time Schedule Office will use the time submitted in TSConstruction. (If we can, we will contact you to make sure you didn’t just make a mistake in TSConstruction.)
Feel free to email questions to times@uw.edu. This policy is a work in progress and we would like any feedback or questions you may have.
Scheduling in General Assignment Classrooms
Visit Event Services for guidelines to reserve General Assignment Classrooms for University-sanctioned or other non-university events.
The Initial Room Scheduling Process
General Assignment Classrooms are assigned based on the priority established in the Room Assignment Policy, information provided by the departments on the worksheets, and the scheduling programs algorithm.
Time Schedule Worksheets are distributed 6–8 months prior to the beginning of a quarter. The initial scheduling of classrooms is based on the information provided on these worksheets. The worksheets are designed to allow departments to request specific classrooms or to provide information that will aid in the classroom scheduling process. A room scheduling software program is used and schedules based on the following criteria:
- Size of the course (If you list that you want a specific room, be sure the limit does not exceed the rooms capacity. The program will not assign a room to a course if the course limit is larger than the official room capacity.) Official room capacities are available from Academic Technologies list of buildings and classroom descriptions.
- Location on campus (every department may define up to four levels of preferred classroom locations). You may change these locations by contacting the Time Schedule/Room Assignments Office, times@uw.edu
- Classroom characteristics (a complete list of available characteristics.) Check-off boxes of the most commonly requested characteristics are listed on the worksheets.
Once all the pertinent course information has been entered into the Student Database, the program that assigns the rooms to the courses is run and all the rooms are assigned in one large batch process. The newly assigned rooms are then added to the course information in the Student Database.
Review sheets are then run and distributed to the department at which time they are made aware what rooms have been assigned to their courses.
Courses not assigned rooms fall into three categories:
- The physical characteristics requested do not exist in the combination requested.
- There are no longer classrooms with the requested characteristics at the day and time listed
- There are no longer classrooms of the size requested at the day and time listed
Departments are then requested to alter the days, times, or course limit in order to be assigned a classroom.
Requesting Classrooms After the Initial Scheduling
Once the initial assignment of rooms has been made, scheduling is done on a first-come, first-served basis and any remaining classroom space becomes available for events and other non-academic uses. Contact the Room Assignments Office prior to submitting your course add or change to make certain that space is available at the time and days desired. Send email to times@uw.edu or call 206-685-0540.
Building Preferencs
The classroom scheduling software uses a list of preferred building locations that are attached to each of the University’s curricula. These are called Partition Preferences within 25Live. Departments can select up to three sets of partition preferences. Defining partition preferences does not guarantee all courses will be placed in the building in the first preference.
Preference Order
The software first attempts to assign a course(s) in the first partition preference, then the second partition preference, and so on. The fourth partition preference group is comprised of any partitions not already selected, so the software can assign a room, if possible. When a specific room feature(s) or a building/room are selected via the Time Schedule construction tool, the scheduling software prioritizes that selection before the default partitions.
Also, Time Schedule defaults Active Learning Classrooms and Computer Labs in all group 1 partition preferences, even if you don’t request those rooms typically. We automatically include those in the 1st group in case you ever do need those spaces.
To review or update your departmental partition preferences, please email times@uw.edu.
