Check your FERPA knowledge (Staff version)

Question 1 of 9

1. Question

Select the types of media that can be considered to be part of a education record (Assuming that record is directly related to a student). Select all that apply.

Video recording

Audio recording

Photograph

Electronic document

Written document

Email

Question 2 of 9

2. Question

A faculty member emails a staff person to discuss performance of a current student. Can this email conversation be requested as part of a student FERPA request?

Yes

No

Question 3 of 9

3. Question

A former student has the same right to inspect and review his or her record as a student that is currently enrolled at the university.

True

False

Question 4 of 9

4. Question

Faculty and staff have the right to inspect any education record of any student.

False

True

Question 5 of 9

5. Question

An instructor in a department asks the department’s administrative staff to provide all records on a specific student. Which action best describes compliance with FERPA?

The staff asks the instructor to identify a legitimate education interest, and then gives the instructor that portion of the student file that is relevant to the need.

The staff asks the instructor to identify a legitimate education interest, and then gives the instructor the entire departmental record for that student.

The staff provides the file to the instructor – no questions asked.

Question 6 of 9

6. Question

The posting of student grades on a office door is allowed if only the last four digits of a Social Security identifier is used and no student names are posted on the grade sheet.

True

False

Question 7 of 9

7. Question

When do the FERPA rights of an individual begin at UW? (Hint: select 2)

When the individual is admitted to the University of Washington.

When the individual first contacts a University department or program.

When the individual applies for admission to the University of Washington.

When the individual registers for course(s) for at least one day of an academic program.

Question 8 of 9

8. Question

An individual arrives in your office claiming to be the parent of a student. The individual states that due to a recent phone conversation they believe their child to be suicidal and is demanding the student’s current mailing address. The student has restricted the release of his directory information. Can the student’s address be disclosed to the parent?

Yes

No

Question 9 of 9

9. Question

An instructor needs to send his class grades to a departmental coordinator. What is the most secure method of transmitting those grades?

Instructor emails departmental coordinator with an attachment from his personal email.

Instructor emails departmental coordinator with an attachment from his UW email.

Instructor uses UW OneDrive (or other University-approved tool), to securely share a link to the coordinator by email.

Instructor uses his personal Dropbox or Google Drive account to send a link to the coordinator by email.