Office of the University Registrar

ACCESS Program

The ACCESS Program at the University of Washington allows Washington state residents aged 60 and older to audit one or two university courses per quarter on a space-available basis. The program is a great opportunity to take full advantage of the extraordinary resources of the campus, the outstanding faculty, and the diverse student population.

ACCESS is governed by Chapter 28B.15.540 of the Revised Code of Washington (RCW).
RCW Chapter 28B.15.540

Program Information

  • ACCESS students attend classes on an audit basis as a non-matriculated student. Auditors may not participate in class discussions, take tests, or submit papers.
  • ACCESS programs are also available at the branch campuses. For additional information, review UW Tacoma Access Program and UW Bothell ACCESS Program.
  • A transcript is not maintained for ACCESS students.
  • Registration begins the third day of the quarter and for up to two weeks after. Students may not register prior to the third day of the quarter (NOT the third day of the course).

Winter 2020 ACCESS Registration

Registration Start Date: Wednesday, January 8, 2020
Registration Deadline: Wednesday, January 22, 2020
Registration Payment Deadline: Friday, January 24, 2020

ACCESS registration dates are based on the Academic Calendar.

Course Registration

Step 1: Check Course Offerings

Course information is available online in the University Time Schedule.
NOTE: The UW no longer offers a paper catalog of course offerings.
University Time Schedule

  • Select the quarter and year: A list of schools and departments will be displayed.
  • Select the department and course abbreviation: A listing of available courses will be displayed.
  • Schedule Line Number (SLN): Each course section has a five-digit SLN. Students with a UW NetID can click on the SLN to view course details such as the most current space availability.
  • Registration Restrictions: Take note of any special registration restrictions, such as no auditors or an entry code requirement which is noted with a “>” symbol next to the SLN.
  • Department contacts: Course specific questions or entry code requests must be directed to the department or instructor. Department contacts may be found in the UW Office Directory and specific instructors may be found in the UW Directory.
  • Question Section (QZ): Lecture sections (LC) may include a QZ section. ACCESS students will need to be registered for both sections but do not actually attend the QZ. Please include an open quiz section on the registration form.

Course Limitations

ACCESS students may NOT enroll in the following courses:

  • English 100, 101, 102 | Math 098
  • UW Professional & Continuing Education (PCE) and other courses associated with fee-based programs
  • Asian Languages & Literature language courses
  • Distance Learning/Online courses
  • Studio, laboratory courses, and honors sections

Step 2: Course Entry Codes

An Entry Code is a 5-digit number used for course registration, if required by the course. Entry codes are obtained from the instructor or department, can only be used once, and must be provided on the ACCESS registration form when necessary.

Courses which require entry codes

  • 500 level courses always require entry codes.
  • Courses which are full require an entry code to overload the class. It is up to the department’s discretion to overload their courses.
  • Courses with a “>” symbol next to the SLN on the Time Schedule require an entry code.

Step 3: The ACCESS Registration Form

ACCESS registration is processed using a completed ACCESS Program Student Registration form and only by the Office of the University Registrar. The form is available for download and provided at the Registration Office/Window in Schmitz Hall.

NOTE: No other campus office, department, or adviser may register ACCESS students. Nor may ACCESS students self-register for courses via MyUW.

  • New Students: Students who have not previously attended ACCESS, or other courses, at UW must register in person and provide ID verification. Washington state ID is required.
  • Returning Students: Completed registration forms may be submitted via mail, email, or fax.
  • Regarding the Student Number, which remains assigned to students for the entirety of their tenure at UW.
    • The ACCESS Student Number is the same as the UW Student Number.
      NOTE: This is NOT an Alumni Association number.
    • New Students: Leave the student number field blank – a student number will be assigned.
    • Returning Students: Provide previously assigned UW/ACCESS Student Number.
    • Forgotten Student Number: Returning students who cannot remember their UW/ACCESS Student Number may leave the field blank but indicate the approximate dates of attendance in the space provided.

Step 4: Submit Completed ACCESS Registration Form

Completed registration forms, without payment, may be submitted as follows:

In Person Mail Fax or Email
University Registrar
2nd Floor Schmitz Hall
Drop Box near Schmitz 260
UW ACCESS Registration
Box 355850
Seattle, WA 98195
206-616-3222/fax
regoff@uw.edu

Step 5: Payment & Fees

  • Payment is due by the tuition deadline which is the third Friday of the quarter.
  • Cash or check payments are accepted in the Student Fiscal Services office, 129 Schmitz Hall.
  • Credit or debit card payments can be made in the Accounts section of MyUW. [UW NetID required]
  • Students cannot pay until they have been registered. Payment cannot be accepted ahead of time and/or with the registration form.
  • Contact Student Fiscal Services at 206-543-4694 with questions regarding payments.
Registration Fee

ACCESS students may enroll for a maximum of two courses per quarter with a registration fee of $5. Note: Registration fees are not refundable.
Course Fees Some departments impose course fees and in most cases the student is responsible for the paying the fee. ACCESS students are encouraged to check with the department regarding course fees and how it applies to Auditors. Additionally, the Office of the University Registrar may provide an explanation of these additional fees.
Student Technology Fee (STF) ACCESS students may choose to pay the STF which is an additional fee of approximately $4 per credit in addition to the registration fee. The STF allows registered students access to computer labs, technology resources, and certain campus-wide services funded by the Student Technology Fee Committee. For example, an ACCESS student auditing a 5 credit class will pay approximately $25 per quarter with both fees. Note: The STF is subject to the same rules as tuition forfeiture.
Services and Activities Fee (SAF) ACCESS students DO NOT pay SAF and are therefore not entitled to participate in or receive student pricing for UW programs and/or services which are funded by SAF. SAF funded programs include, but are not limited to, ASUW & GPSS events or services, Universal U-Pass pricing, Student Publications, Student Loan Fund, Hall Health Primary Care Center, recreational sports programs, the IMA, childcare, Student Legal Services, Ethnic Cultural Center, Husky Union Building (HUB) facilities, and UW CARES.

Helpful Tips and Notes

  • Check the Time Schedule on Registration Day: Many students add and drop courses during the first week of the quarter and enrollment numbers fluctuate. A course previously thought closed which needed an entry code may become available.
  • Register only for courses you plan to attend Students are responsible to pay the registration fee even if eventually withdrawn, and because the STF is based on the number of credits registered for, do not register for more classes than you plan to attend.
  • How to withdraw Students who need to withdraw from course(s) may do so in person or by submitting a letter requesting to be withdrawn with a corresponding signature to the Office of the University Registrar.

ACCESS Program Resources & Guidelines

Husky Card

ACCESS students registered for courses may request a student ID card in the Husky Card Office located on the ground floor of Odegaard library next to the By George Cafe. Husky cards do not require renewal, however, a replacement fee is charged if it is lost.
HFS | Husky Card Office website

Active Husky Card Benefits

Student Conduct Code

Through the Student Conduct Code, Huskies hold themselves to the highest standards of ethics, integrity, and accountability. The University of Washington expects ACCESS students to be informed of the Student Conduct Code and to conduct themselves as a responsible member of our community. The office of Community Standards & Student Conduct (CSSC) administers the Student Conduct Code.
CSSC website

Student Organization

ACCESS Students have formed a Registered Student Organization (RSO), ACCESS Student Resource Group (ASRG), to enhance the academic and social experience of ACCESS students and to create opportunities for ACCESS students to help the educational and service goals of the University and its greater community. ASRG sponsors informal meetups, a Facebook Group and special lecture events. For questions or comments, write to asrg@uw.edu.

UW NetID – University Email Address

ACCESS students may create a UW NetID. This optional service is a username which allows registered students login access to certain computers on campus & web resources and establish a UW email account. Some courses which use Canvas for class readings will require UW NetID access. Students may reset a forgotten UW NetID password by visiting UW NetID Recovery. UW-IT administers services related to UW NetIDs.

IT Connect | About UW NetIDs website