Spring 2026 Grade Submission Reminder

Greetings,

Spring 2026 grades are due in GradePage at 5 p.m. on Tuesday, June 16, 2026. Grade changes can now be resubmitted in GradePage until online grade submission closes. Once the deadline has passed, grades cannot be submitted or changed in GradePage.

Late or missing grades can have serious consequences for students, including delays to academic progress, financial aid issues, graduation delays, and risks to international student visa status. The information below is intended to help you submit timely and accurate grades.

Prepare for Grading

Grading Item	Details
Duo 2FA	GradePage requires UW NetID login with Duo. Please verify your Duo access before grading.
GradePage Access & Section Setup	When grading opens, log in to GradePage to confirm you have access to the correct course sections, the appropriate grading options (numeric, CR/NC, etc.) are available, and section data comes from the Time Schedule. If anything is incorrect, contact your time schedule coordinator. You can also verify sections on your Teaching page in MyUW.
GradePage Help	Review current guidance for assigning and submitting grades.
Grading Delegates	For exceptional circumstances, review the grading delegates information to assign or confirm delegate access.
Canvas Gradebook	When importing grades from Canvas, ensure all assignments to be included in the final grade have posted (visible) grades.

Submit Grades in GradePage

Grading Item	Details
Use GradePage	GradePage is the UW’s official grade submission tool. Grades may be entered manually or imported from Canvas or a CSV file.
Preferred Names	Students’ preferred names appear in GradePage. Always verify the UW student number, especially when entering or changing grades manually.
Import Grades Into GradePage	Instructors can import grades from the Canvas gradebook or by uploading a .csv file using the Import Options button on the grade entry screen for each section. GradePage includes a customizable conversion calculator. The calculator does not round; use the lowest acceptable percentage for each grade point).
Submit Your Grades	Be sure to follow the submission process through the final Submit button. A successful submission generates a timestamp in GradePage and a confirmation email to instructors of record. Students will see grades in MyUW with a notice that grades are not final until posted to transcripts after the deadline.
NEW – Grading Errors (Spring 2026)	Instructors may edit and resubmit grades directly in GradePage until the submission window closes. After the deadline, grade changes must be submitted using the Change of Grade Request form.

Incomplete and Temporary Grades

Grade	Details
(I) Incomplete	Instructors may grant an Incomplete if a student has completed satisfactory work up to three weeks before quarter end and cannot finish remaining work due to circumstances. Incompletes are not required and are granted at instructor discretion. Use the designated Incomplete request and approval process. Students who do not finish coursework by quarter end should receive a performance-based grade. For undergraduates, review the Undergraduate Incomplete Policy and submit requests at least three weeks before the course ends.
(X) Missing Grade Annotation	Assigning an “X” is technically possible but not recognized by the University. It only indicates that a grade has not been submitted and can negatively impact students. An “X” is not a substitute for an Incomplete. Please replace any missing grades (“X”) with appropriate grades and resubmit before the deadline.
(N) In Progress	For Thesis, Research, 600+ courses where coursework is still in progress and a final grade will be assigned later, record an “N”.

After the Deadline

Grade Changes and Late Grades

After 5 p.m. on June 16, all grade changes and late grades must be submitted using the Change of Grade Request form. These are entered manually by campus registration teams and may take up to three weeks during peak periods.

Late grades may affect financial aid or graduation eligibility. Please notify students of any delays and submit grades on time whenever possible.

GradePage Change of Grade Template

GradePage provides a downloadable, pre-filled template to streamline Change of Grade requests and ensure accurate UW student IDs.

Impact of Missing or Late Grades

Student Population	Consequenes of X Grade
All Students	Missing grades can cause unexpected delays at graduation and cause significant stress.
Financial Aid Recipients	“X” and “I” grades do not count as completed credits, potentially jeopardizing Satisfactory Academic Progress (80% undergraduates, 67% graduates). Students with only 0.0, “X” or “I” grades may be required to repay aid under Title IV regulations.
Veterans Benefits	The VA does not pay for courses with “X” or “I” grades; students may be required to repay funds.
International Students (F-1 or J-1)	“X” or “I” grades may negatively affect visa status and future benefits due to full-time enrollment and progress requirements.
Scholarship Athletes	Student athletes should consult their athletics advisor regarding eligibility concerns.

For more information, review the University of Washington Grading System or UW-IT’s GradePage Online Grade Submission.

Thank you for your attention to this important process and for supporting student success.

Best regards,

HELEN B. GARRETT, Ed.D., University Registrar
University of Washington — regoff@uw.edu

ANDREA COKER-ANDERSON, MPA, Registrar
University of Washington Tacoma — reguwt@uw.edu

PAMELA H. LUNDQUIST, M.Ed., Registrar
University of Washington Bothell — uwbreg@uw.edu