GradePage – Initial Grades
During the academic quarter, and up until the official grading deadline, initial grades must be submitted through GradePage.
- Once grades have been submitted, they cannot be changed in GradePage.
- Once the grading period for the quarter has ended, grades can no longer be submitted through GradePage.
Grading Period Dates
| Grade Deadline via GradePage |
Late Grades/Grade Changes via Change of Grade |
|---|---|
| December 16 @ 5 p.m. | beginning December 17 |
| Grade Deadline via GradePage |
Late Grades/Grade Changes via Change of Grade |
|---|---|
| March 24 @ 5 p.m. | beginning March 25 |
| Grade Deadline via GradePage |
Late Grades/Grade Changes via Change of Grade |
|---|---|
| June 16 @ 5 p.m. | beginning June 17 |
| Grade Deadline via GradePage |
Late Grades/Grade Changes via Change of Grade |
|---|---|
| August 25 @ 5 p.m. | beginning August 26 |
Change of Grade – Late Grades or Grade Changes
Once the official grading deadline has passed, grade changes and late grades must then be submitted using the Office of the University Registrar’s Change of Grade Request form. Please only submit grades that actually need to be changed. Submitting an entire roster when only a few grades are new/changed will slow the process significantly.
As a reminder, per Student Governance and Policies (SGP) 110.2.A. “Except in cases of error, no instructor may change a grade which the instructor has turned in to the Registrar.” A student may not continue to complete work on a course once a grade has been submitted.
Grade Processing Timeline
Due to the need for manual processing of submissions through the Change of Grade Request form, it may take up to three (3) weeks until the new grades appear on the student record. The process may take longer during the peak-volume times, such as the end of spring quarter/beginning of summer quarter.
Batch Grade Uploads
There are two templates that may be used to upload/import grades to the Change of Grade Request form.
- GradePage: Template (CSV) – Includes student name, student ID.
- Change of Grade: Submission Template (XLSX)
Change of Grade FAQs
Submitters will not be notified directly when their Change of Grade requests are processed.
The Registrar Student Services Office will contact the submitter directly only when there is a need for clarification of the change of grade request.
Because Change of Grade requests contain FERPA-protected student information, the utmost care is taken to ensure the information is secure. The system has been reviewed by a UW information security officer and deemed safe for use.
- Student information is encrypted when stored in this database awaiting processing.
- Instructor or grade submission delegate login requires two-factor authentication using both their UW NetID and DUO.
All necessary fields are provided in either the Change of Grade: Submission Template (XLSX) or the GradePage: Template (CSV)
- For multiple grade changes, it is highly recommended to use either one of the approved templates for batch uploads.
- Cutting and pasting text into either template or the Change of Grade Request form may inadvertently include unseen characters or formatting, page breaks, spaces, or tabs which will interfere with proper uploading or form processing.
- Please check and correct your content and try again.
- The submitter must be the Instructor of Record (IoR) or grade submission delegate and be logged in with their personal UW NetID.
- Personal information, including the submitter’s name, email, department, and phone number, is pulled directly from the UW Workday and automatically populated in the form.
- If any personal information is incorrect, the submitter should update their personal information in Workday PRIOR to submitting the change of grade request.
Course prefixes are retrieved from the UW’s Student Web Services (SWS) initiative. Campus developers are encouraged to use SWS data in their web applications, which includes information about campuses, courses, sections, and even students.