Office of the University Registrar

Enrollment Confirmation System Administration

The Enrollment Confirmation System is an online tool where undergraduate, graduate, and professional admitted students can confirm their intent to enroll at the University of Washington and pay their Enrollment Confirmation Deposit (ECD) or New Student Enrollment Orientation Fees (NSEOF) online using a credit card or web check. The system replaces the Enrollment Confirmation Student Database 160 Screen.

There are two administration portals for the Enrollment Confirmation System. There is an Inquiry View and an Update View. Please contact the Office of the University Registrar to request access to the Update View. The staff that currently have access to the 160 screen will receive access to the Administration Update View Portal from the Office of the University Registrar. Please contact regoff@uw.edu to request access to the Inquiry View.

ECS Administrative Portal

Step 1: Access

Log in using UW NetID and password, as well as Duo two-factor authentication.

Duo 2FA User Guide

Step 2: Begin Confirmation

Admin ECS 1

Enter the student’s number to begin the confirmation process. The Start button will become enabled after entering the seven-digit student number. Return to the Begin Confirmation screen at any time by selecting Close Summary located in the upper right-hand corner.

Admin ECS 2

Step 3: Admin Inquiry Student Overview

The Admin Inquiry Student Overview displays the overview of the student and the status of the student’s application.

Step 4: Admin Update Student Overview

Admin ECS 3

The Admin Update View is similar to the Admin Inquiry View except the Confirm and Decline buttons and the Bank Reference Number (BRN) are present.

If the student has multiple applications, select Confirm for the appropriate application. In this example, we’ve chosen to confirm the student’s Seattle/Freshman application.

Admin ECS 4

To change the BRN, click the BRN number in the upper-right corner. This will open a dialog box to enter in the new BRN. The BRN is used for check or wire transfers. The Submit button will be enabled after the BRN is entered.

Step 5: Method of Payment

Admin ECS 5

  1. Select the preferred payment method. Possible methods of payment are Check, Defer Payment, and Wire Transfer. Taking a check requires that the user enters a BRN.
  2. Select either Pay Full Amount or Pay Other Amount. If selecting Pay Other Amount, an update field will appear under the selection where users can enter the alternative payment amount.The Pay Other Amount option should only be used if a wire transfer for an ECD payment takes out less than the full amount owed.
  3. The Confirm Offer button is enabled once selections have been made.

Step 6: Confirmation Payment

Admin ECS 6

After confirming an application, the Advance-Payment field is now set to YES, and the update button is set to Decline.

Other applications can no longer be confirmed, so the Confirm button is disabled.

To decline the offer of admission, proceed to Step 7.

Step 7: Decline Offer

Admin ECS 7

The Decline Offer of Admission window will appear when the Decline button is selected. Select the Decline Offer button to decline the application.

Step 8: Declination Update

Admin ECS 8

The Seattle/Freshman application can no longer be updated from the ECS. The Tacoma/Freshman application can once again be confirmed.

Frequently Asked Questions

Will students still get an email if they use the paper enrollment confirmation form?

Yes, students will receive an email in their UW email account.

Can we defer our student’s ECD or NSEOF fee until they register for classes?

No, students must pay either their Enrollment Confirmation Deposit (ECD) or their New Student Enrollment Orientation Fee (NSEOF) at their confirmation. Students can request a payment deferral from the Enrollment Confirmation System; they will find that option in their notice of admission booklet or on MyGrad.

When should I select Pay Other Amount over Pay Full Amount for a student?

The Pay Other Amount option should only be used if a wire transfer for an ECD payment takes out less than the full amount owed.