Office of the University Registrar

Enrollment Verification and Degree Certification

Enrollment Verification

The Office of the University Registrar generates enrollment verification certificates through the National Student Clearinghouse.

Verification For Students

Current Quarter Enrollment Verification

Current (and some former) University of Washington students can download a free, electronic enrollment verification instantly via the National Student Clearinghouse after logging into MyUW with a UW NetID.

Be advised that enrollment for the current quarter is not reported out to the National Student Clearinghouse until after the Unrestricted Drop Period ends, after the end of week 2 of the quarter. You will then be able to receive an enrollment certificate through the self-service portal by the end of week 3 of the quarter after the National Student Clearinghouse has updated their records.

In-School Loan Deferment Forms

Each quarter, the University of Washington reports your enrollment to the National Student Clearinghouse and to the National Student Loan Data System (NSLDS). If your student loan lender does not use either of these services to verify student enrollment, they may request that you complete an In-School Deferment Form, which you will obtain directly from your loan lender.

You may then submit this loan deferment paperwork to our office any quarter you are enrolled at UW, either via email to regoff@uw.edu or to our office, 2nd Floor Schmitz Hall. Be sure to sign any portions of the form that require your signature, and include:

  • Your name
  • Student ID#
  • Expected Graduation Date
  • Loan lenders email or fax (if they require this form be sent directly from the University)

The University of Washington can only verify your enrollment for loan deferment for quarters in which you were previously or are currently enrolled.

Future Quarter Certificate of Registration

The University of Washington only officially verifies enrollment through the National Student Clearinghouse once the quarter has begun. If you require documentation to indicate you are enrolled for a quarter that has not yet started, as long as you have already registered for courses for that future quarter, you may download an advanced registration certificate instantly via the National Student Clearinghouse. Please make sure you are logged into MyUW with your UWNetID, then select the “Advanced Registration” option. This certificate will indicate that you are pre-registered for a future quarter at UW.

If you believe that enrollment verification certificate you have downloaded from the National Student Clearinghouse does not contain sufficient information for the entity requesting proof of enrollment, you must email the UW Office of the University Registrar Registration and Transcripts office at regoff@uw.edu. Please be sure to include:

  • The National Student Clearinghouse Enrollment Verification Certificate you downloaded through the link at MyUW.
  • A statement as to why this form is not sufficient for the entity requiring proof of enrollment
  • Your name
  • Student ID #
  • Date of birth
  • Mailing or email address where you wish the certification letter be sent

Washington State Opportunity Scholarship (WSOS) CIP Code Letters

You may request a letter stating your major Classification of Instructional Program (CIP) code and date of acceptance into your major to be provided to the Washington State Opportunity Scholarship (WSOS) for scholarship increase eligibility, or to another third party requesting this information, by emailing the UW Office of the University Registrar Registration and Transcripts office at regoff@uw.edu.

Please be sure to include:

  • Your name
  • Student ID#
  • Date of Birth
  • The major you are accepted into (not declared*)
  • The date you were accepted
  • Mailing or email address where you wish the certification letter be sent

Verification for UW Faculty and Staff

Options for enrollment verification include:

  • Students can provide a copy of their unofficial or official transcript
  • Student Database
  • Electronic Advising Record System (EARS)
  • Email regoff@uw.edu from your uw.edu email stating that you are a faculty of staff member needing an Enrollment Verification. Be sure to include the student’s full name and student number with your request.

Verification for Non-UW Third Parties

UW students may provide a copy of their National Student Clearinghouse Enrollment Verification certificate or unofficial transcript to any entity requesting proof of enrollment.

Or, a verification may be purchased from the National Student Clearinghouse.

Degree Certification

Certification for UW Graduates

Graduates of the University of Washington will not be able to receive a Degree Certificate through the National Student Clearinghouse.

Options for Degree Certification include:

  • Email the UW Office of the University Registrar Registration and Transcripts office at regoff@uw.edu to receive one. Please be sure to include your name, student ID #, date of birth and a mailing or email address where you wish the Degree Certification be sent.
  • An Official Transcript may be also requested for degree verification purposes.

Certification for UW Faculty and Staff

  • Students can provide a copy of their unofficial or official transcript
  • Student Database
  • Electronic Advising Record System (EARS)
  • Email regoff@uw.edu from your uw.edu email stating that you are a faculty or staff member needing an Degree Certification. Be sure to include the student’s full name and student number with your request.

Certification for Non-UW Third Parties

UW students may provide a copy of their official transcript to any entity requesting proof of a Degree Certification.

The University of Washington does not verify degrees or enrollment for third parties via email, fax, or mail. Third-party entities may purchase one from the National Student Clearinghouse.

Special Investigators and other government employees are encouraged to use DoD Safe when completing background investigations on students. DoD Safe links should be sent to regoff@uw.edu Emailing or faxing release forms containing Social Security Numbers is strongly discouraged as these methods are not encrypted or secured.

If you are unable to use DoD Safe, you may also obtain an unofficial transcript in person during our service hours by presenting your credentials and a signed release of information.

The Office of the University Registrar only verifies enrollment and degrees awarded from the University of Washington. We do not provide verification for internships, residencies, fellowships or certificate programs or verification for previous employment at the University of Washington or UW Medicine.