Office of the University Registrar

Former Quarter Drop

PETITION ALERT

Special instructions for students to submit a Former Quarter Drop (FQD) (f.k.a. Hardship Withdrawal Petition) for Winter or Spring 2020 More information…


Current Quarter Drop – Coming Autumn 2020 This class drop process will allow students, during the 3rd to 7th week of the quarter, to drop one course per quarter (similar to the former Annual Drop process) and to then submit requests for adviser review and discussion for any or all remaining courses. Advisers will discuss the drop requests with students and will forward the request to the registrar to drop the classes on behalf of the student.

Former Quarter Drop Policy

The Former Quarter Drop policy is governed by the University’s Scholastic Regulations Chapter 113. The UW faculty recently approved amendments to the regulations to create the Current Quarter Drop and Former Quarter Drop (FQD) withdrawal policies.
Scholastic Regulations – Chapter 113

Former Quarter Drop (f.k.a. Hardship Withdrawal Petition) – This process provides students with a mechanism to petition for a grade earned in a former quarter (beginning Spring 2020) to be changed to a Registrar Drop (RD). Petitions for quarters Winter 2020 and earlier will continue to have grades changed to Hardship Withdrawal (HW).

A Former Quarter Drop (FQD) may be granted by the Office of the University Registrar (OUR) if a student is unable to complete or withdraw from their course(s) because of extenuating circumstances beyond the student’s control.

Tuition Refund

A Former Quarter Drop is not a petition for a tuition refund; by default, all tuition forfeiture policies will apply to a Former Quarter Drop. Students wishing to submit a Tuition Forfeiture Petition must contact Student Fiscal Services.

Former Quarter Drop Resources for Non-Seattle Students

Former Quarter Drop Review Dates

  • FQD Petitions will be reviewed by OUR within 2-3 weeks of the petition’s initial submission date.
  • Students seeking to submit an FQD Petition for the quarter currently in progress should be aware that the Former Quarter Drop Review Board cannot change academic history for approved petitions until grades have been posted. Grades are not posted until after the quarterly grade submission deadline.
  • It is strongly recommended that students petitioning for a current quarter FQD withdraw themselves from the quarter.
  • Current quarter FQD Petitions will be held for review until the dates posted here.
Quarter/Year Petition Review Dates
Summer 2020 Petition review begins August 26, 2020
Autumn 2020 Petition review begins December 23, 2020
Winter 2021 Petition review begins March 24, 2021
Spring 2021 Petition review begins June 16, 2021

Former Quarter Drop Eligibility

  • The student is incapable of completing their course(s) because of an extenuating circumstance beyond their control.
  • An extenuating circumstance prevented the student from dropping their course(s) by the published course drop deadline for the quarter.
  • The FQD Petition is submitted within one year of the quarter being petitioned. If a student wishes to submit an FQD Petition beyond the one-year deadline, it must be supported by a UW school professional explaining why the petition should be considered past the one-year deadline.
  • Former Quarter Drop Petitions cannot be processed once a degree has been conferred.

Former Quarter Drop Request Process

The Former Quarter Drop Petition is available to UW-Seattle students who are not registered via UW Professional and Continuing Education (PCE).

Prior to Submitting the Petition

  • Students are responsible for reviewing all the information on this page before completing and submitting the Former Quarter Drop Petition.
  • Separate FQD Petitions with supporting materials must be submitted for each quarter being petitioned.
  • FQDs will not be granted for coursework that has already been applied to a completed degree.
  • Submission of an FQD Petition does not guarantee it will be approved.
  • Students with F-1 Visa status should meet with an International Student Services (ISS) adviser to be apprised of any Visa status changes due to FQD approval.
  • Students submitting an FQD Petition within two weeks of the end of the quarter should first consider requesting an “I” (Incomplete) grade from instructors.

Requirements for Submitting the Petition

  • An active UWNetID is required to access and submit an FQD Petition.
  • Student written statements are required to include:
    • A concise statement clearly referencing the circumstances which lead to you not being able to drop the class(es) during the first two weeks of the quarter, to complete the quarter, and why you are requesting an FQD. There is not a need to explain in detail what occurred with this circumstance to protect your privacy, but we ask you to describe in general terms why this circumstance prevented you from dropping your classes during the quarter.
    • How these circumstances affected your ability to complete coursework for the course(s) being petitioned. This is especially important when asking for a FQD for one course as opposed to all courses in a particular quarter.

Uploading of supporting materials is required

  • Students will be required to upload supporting materials when submitting the FQD Petition. Below are examples of why a FQD may be requested, as well as suggested supporting materials that may be submitted with the FQD Petition.
  • If you choose to have a health care provider complete the UW Healthcare Provider form you have three options for submitting it.
    1. Your provider can email it directly to the appropriate campus email address below. Please submit a document with your petition statement indicating what healthcare provider office will be sending this to petition@uw.edu so we can be sure to match it to your petition. If you do not have the complete form at the time you submit your FQD petition, email it to the appropriate campus email address below and we will match it up with your petition.
    2. Your health care provider gives it to you and you email it to the appropriate campus email address below.
    3. You upload it with your petition. Supporting materials help to provide evidence that backup your personal statement (see suggestions below). Supporting materials are helpful but not required. If you do not have supporting materials please upload a statement that explains in your words why you are not able to provide any. Supporting materials or your statement are required to be uploaded to the petition form in order to submit your petition. You may also upload a statement of support from a UW school official such as an adviser or instructor.

    Petition Email Address by Campus
    UW-Seattle: petition@uw.edu
    UW-Tacoma: reguwt@uw.edu
    UW-Bothell: uwbreg@uw.edu
    Continuum College (Fee-Based Degrees): c2reg@uw.edu

  • All supporting materials must be in English. Materials not originally written in English must be translated by an accredited translator or a third-party professional, and the translator’s contact information must be included.
  • Your circumstance that you identify in your personal statement should not be an academic issue (challenges with instruction, request for a grade change, etc.). Academic issues are not circumstances that justify a Former Quarter Drops. Academic issues can be the result of other primary circumstances but they can not be the primary motivation for your request. (For academic issues, please see Grade Appeal Procedure).
Reason for Requesting FQD Suggested Supporting Materials
Birth: Immediate family or family member
  • Copy of birth announcement
  • Copy of birth certificate or adoption papers
Death: Immediate family or family member
  • Copy of obituary
  • Copy of memorial service announcement or program
  • Copy of death certificate
Illness: Issues related to personal health or illness
  • Statement from physician on letterhead including dates of service
  • Copy of police report
Illness: Issues with illness or accident of immediate family or family member
  • Detailed explanation of family member’s medical circumstances, including the name and relationship of the family member to you
  • Copy of police report
Loss of childcare: Immediate family or family member Letter from childcare provider indicating date of loss of childcare
Loss of employment: Self, immediate family, or family member
  • Statement from former employer on company letterhead for yourself, or
  • immediate family or family member indicating date of termination
Loss of housing: Immediate family or family member Statement from landlord or bank/mortgage company indicating change to housing situation
Marriage or divorce: Self, immediate family or family member Copy of divorce papers
Military duty Copy of military orders showing dates of deployment, training or service
Natural disaster Personal statement including the date(s) the natural disaster occurred and the address at which the disaster occurred
Relocation reqirement Statement from employer on company letterhead indicating date of relocation
Travel: Required out-of-town travel or overtime work Statement from employer on company letterhead indicating that a work conflict such as out-of-town travel or overtime work negatively affected your academic success
UW School Official Support Statements If you do not have supporting materials suggested on this list, you may have a University of Washington school official, such as an adviser, instructor, or other support person submit a statement on your behalf. Include this statement with your petition or they may send it to petition@uw.edu.
If you do not have supporting materials to upload, review the instructions section below on “No Support Materials Available”
No Supporting Materials Available If you do not have supporting materials per the above list, your petition will be referred to the FQD Review Board directly. Please upload a second statement indicating that you do not have supporting materials to support your petition.

Information for Healthcare Providers

Healthcare providers may complete the Healthcare Provider PDF form when a student has requested supporting materials to support their FQD Petition. The completed form can be provided to the student or emailed to the appropriate campus registration team at the email address below.
Petition Email Address by Campus
UW-Seattle: petition@uw.edu
UW-Tacoma: reguwt@uw.edu
UW-Bothell: uwbreg@uw.edu
Continuum College (Fee-Based Degrees): c2reg@uw.edu
Healthcare Provider Form [pdf]

Submit the Petition

A UWNetID is required to access the Former Quarter Drop Petition.

Former Quarter Drop Petition Form

After Submitting the Petition

  • The OUR’s decision will be sent to the student’s uw.edu email address within two to three weeks after the petition is submitted.
  • If the petition is not able to be approved or additional information is required for review, the petition will be referred to the FQD Review Board and a member will contact the student. Please review the Former Quarter Drop FAQs for information.
  • Approved petitions will result in the student’s transcript reflecting a grade of RD (Registrar Drop) for the petitioned course(s).
  • Grades cannot be restored once an FQD Petition has been granted.
  • No details of hardship will be shared with anyone outside the FQD Review Board.

Beyond the One-Year Deadline

Students who wish to submit an FQD Petition beyond the one-year deadline must first email their personal petition statement and support from a UW school official to:
UW-Seattle: petition@uw.edu
UW-Tacoma: reguwt@uw.edu
UW-Bothell: uwbreg@uw.edu
Continuum College (Fee-Based Degrees): c2reg@uw.edu

Students will then be instructed to use the Former Quarter Drop submission form to submit your petition, with your personal statement and supporting materials by choosing any of the quarters listed in the pull-down menu and providing the actual quarter in the petition materials.

Campus Support Resources

Nothing is more important than a student’s health and well-being. Students who may be struggling with medical, emotional, or behavioral issues that are impacting their academic success are strongly encouraged to reach out to one of the following resources for support and to help create a plan to address any struggles being experienced. Below are some key resources at the University of Washington that can help support students in this regard.

Student Life
A comprehensive website of wellness and health-related services. Husky Health & Well-Being
Undergraduate Academic Affairs (UAA)
Advising and academic planning services. UAA Advising
Office of Minority Affairs & Diversity (OMAD)
Advising and assistance for students from low-income families, students who are first in their family to graduate from a four-year college, and underrepresented minority students. Academic Counseling
UW Police (UWPD)
Confidential advocacy and support for victims of crime. Victim Advocacy