Office of the University Registrar

Former Quarter Drop

The University of Washington understands that, as a student, you may face a variety of challenges and obstacles while attending the University. The Former Quarter Drop (FQD) process was designed to help you address the impact these challenges and obstacles may have on your ability to achieve academic success. The information below outlines how you can use the FQD process to request to drop a class or classes completed in a quarter which has already ended.

Please review the policy and eligibility requirements to determine if this is the right process for you.  You may also consider speaking to an adviser to support you through this process if you have questions or need guidance with completing the FQD process.

If you are looking to drop a course or courses for a quarter which is still currently in progress, please use the Current Quarter Drop (CQD) process.

Former Quarter Drop Policy

The Former Quarter Drop (f.k.a. Hardship Withdrawal Petition) process provides students with a method to petition for a grade earned in a former quarter to be changed to a Registrar Drop (RD). A grade of RD does not impact your cumulative GPA or academic standing.

A Former Quarter Drop (FQD) may be granted by your campus registration team if you are  unable to complete or withdraw from your course(s) because of extenuating circumstances beyond your control.

Be advised that the RD grade applies to all FQD petitions granted for Spring 2020 quarter and later. Petitions for Winter 2020 quarter and earlier will continue to have grades changed to Hardship Withdrawal (HW).

Tuition Refund

A Former Quarter Drop is not a petition for a tuition refund; by default, all tuition forfeiture policies will apply to a Former Quarter Drop. Students wishing to submit a Tuition Forfeiture Petition must contact Student Fiscal Services.

Former Quarter Drop Eligibility

  • Student was unable to drop their courses during the quarter or complete their course(s) because of an extenuating circumstance beyond their control.
  • The FQD Petition is submitted within one year of the quarter being petitioned. If a student wishes to submit an FQD Petition beyond the one-year deadline, it must be supported by a UW school professional explaining why the petition should be considered past the one-year deadline.
  • Former Quarter Drop Petitions cannot be processed once a degree has been conferred.

Former Quarter Drop Resources for Non-Seattle Students

  • University of Washington Bothell: Former Quarter Drop Process
  • University of Washington Tacoma: Former Quarter Drop Process
  • University of Washington Continuum College/Professional & Continuing Education (UWPCE): Non-matriculated students and students registered in fee-based degree programs through Continuum College should follow the instructions below to submit a Former Quarter Drop petition-making sure to select “Continuum College” as their campus. The Former Quarter Drop process does not apply to students enrolled in non-credit courses or certificate programs offered through UWPCE.

Former Quarter Drop Review Dates

  • Students seeking to submit an FQD Petition for the quarter currently in progress should be aware that the Former Quarter Drop Review Board cannot change academic history for approved petitions until grades have been posted. Grades are not posted until after the quarterly grade submission deadline.
  • Students may submit a Former Quarter Drop for Autumn 2020 beginning in the eighth week of the quarter after the Current Quarter Drop process has ended.
  • Most FQD petitions will be reviewed by your campus registration team within 2-3 weeks of the petition’s initial submission date. Petitions referred to the Former Quarter Drop Review Board requiring additional review may take up to 90 days to be completed. Current quarter FQD Petitions will be held for review until the dates posted here.
Quarter/Year Petition Review Dates
Winter 2021 Petition review begins March 24, 2021
Spring 2021 Petition review begins June 16, 2021
Summer 2021 Petition review begins August 25, 2021
Autumn 2021 Petition review begins December 22, 2021

Former Quarter Drop Request Process

Prior to Submitting the Petition

  • Students are responsible for reviewing all the information on this page before completing and submitting the Former Quarter Drop Petition.
  • Separate FQD Petitions with supporting materials must be submitted for each quarter being petitioned.
  • FQDs will not be granted for coursework that has already been applied to a completed degree.
  • Submission of an FQD Petition does not guarantee it will be approved.
  • Students with F-1 Visa status should meet with an International Student Services (ISS) adviser to be apprised of any Visa status changes due to FQD approval.
  • Students submitting an FQD Petition within two weeks of the end of the quarter should first consider requesting an “I” (Incomplete) grade from instructors.
  • An active UWNetID is required to access and submit an FQD Petition.

What To Include In Your Petition

  • Student personal statements:
    • Please explain the extenuating circumstances that prevented you from academic success during this academic quarter. To protect your privacy, we ask you to describe these circumstances in general terms.
    • How did these circumstances affect your ability to complete coursework for the course(s) being petitioned? It is helpful to know when you are asking to drop just one course, as opposed to all courses, as to why this is the case.
    • Academic issues you may have faced as the result of other primary circumstances can be identified in your personal statement, but should not be academic issues such as frustrations with course instruction or with your instructor’s grading of your coursework, as these are not circumstances that justify a Former Quarter Drop. (For addressing these types of academic issues, please see the Grade Appeal Procedure).

Upload your supporting materials

Supporting materials help to provide evidence that backs up your personal statement. While supporting materials are helpful, they are not required. Below are examples of why a FQD may be requested, as well as suggested supporting materials that may be submitted with the FQD Petition. You may also upload a statement of support from a UW school official such as an adviser or instructor.

  • You will be asked to upload supporting materials when submitting the FQD Petition. This upload tool requires that you upload at least one file in order to submit your petition.
  • If you do not have supporting materials per the list below, please upload a Word or Text file indicating that you do not have supporting materials to support your petition. In these cases, your petition will be referred to the FQD Review Board directly.
  • All supporting materials must be in English or be translated by an accredited translator, a third-party professional, or a UW school official; the translator’s contact information must be included. If there is a barrier to obtaining a translation, you may choose an alternate supporting material from the list below.

If you choose to have a healthcare provider complete the UW Healthcare Provider form you have three options for submitting it.

  1. Your healthcare provider gives it to you and you upload it with your petition.
  2. Your provider can email it directly to the appropriate campus email address below. Please submit a document with your petition statement indicating what healthcare provider office will be sending this to petition@uw.edu so we can be sure to match it to your petition.
  3. If you receive the completed form after submitting your FQD petition, email it to the appropriate campus registration team email address below and we will match it up with your petition:

University of Washington in Seattle: petition@uw.edu
UW Tacoma: uwtpetitions@uw.edu
UW Bothell: uwbreg@uw.edu
Continuum College (Fee-Based Degrees): c2reg@uw.edu

Reason for Requesting FQD Suggested Supporting Materials
Birth: Immediate family or family member
  • Copy of birth announcement
  • Copy of birth certificate or adoption papers
Death: Immediate family or family member
  • Copy of obituary
  • Copy of memorial service announcement or program
  • Copy of death certificate
Illness: Issues related to personal health or illness
  • Statement from physician on letterhead including dates of service
  • Copy of police report
Illness: Issues with illness or accident of immediate family or family member
  • Detailed explanation of family member’s medical circumstances, including the name and relationship of the family member to you
  • Copy of police report
Loss of childcare: Immediate family or family member Letter from childcare provider indicating date of loss of childcare
Loss of employment: Self, immediate family, or family member
  • Statement from former employer on company letterhead for yourself, or
  • immediate family or family member indicating date of termination
Loss of housing: Immediate family or family member Statement from landlord or bank/mortgage company indicating change to housing situation
Marriage or divorce: Self, immediate family or family member Copy of divorce papers
Military duty Copy of military orders showing dates of deployment, training or service
Natural disaster Personal statement including the date(s) the natural disaster occurred and the address at which the disaster occurred
Relocation requirement Statement from employer on company letterhead indicating date of relocation
Travel: Required out-of-town travel or overtime work Statement from employer on company letterhead indicating that a work conflict such as out-of-town travel or overtime work negatively affected your academic success
UW School Official Support Statements If you do not have supporting materials suggested on this list, you may have a University of Washington school official, such as an adviser, instructor, or other support person submit a statement on your behalf. Include this statement with your petition or they may send it to petition@uw.edu.
If you do not have supporting materials to upload, review the instructions section below on “No Support Materials Available”
No Supporting Materials Available If you do not have supporting materials per the above list, your petition will be referred to the FQD Review Board directly. Please upload a second statement indicating that you do not have supporting materials to support your petition.

Information for Healthcare Providers

Healthcare providers may complete the Healthcare Provider PDF form when a student has requested supporting materials to support their FQD Petition. The completed form can be provided to the student or emailed to the appropriate campus registration team at the email address below:

University of Washington in Seattle: petition@uw.edu
UW Tacoma: uwtpetitions@uw.edu
UW Bothell: uwbreg@uw.edu
Continuum College (Fee-Based Degrees): c2reg@uw.edu
Healthcare Provider Form [PDF]

Submit the Petition

A UWNetID is required to access the Former Quarter Drop Petition.

Former Quarter Drop Petition Form

After Submitting the Petition

  • A decision regarding your FQD petition will be sent to your uw.edu email address within two to three weeks after your petition is submitted. Please make sure you check any spam or clutter folders for this decision email, as these emails cannot be sent to a non-UW email address.
  • If your petition is not able to be approved or additional information is required for review, your petition will be referred to the FQD Review Board and a member of the Board will contact you. Please review the Former Quarter Drop FAQs for information.
  • Approved petitions will result in a grade of RD (Registrar Drop) reflected on your transcript for the petitioned course(s).
  • Grades cannot be restored once an FQD Petition has been granted.
  • No details of hardship will be shared with anyone outside the FQD Review Board.

Beyond the One-Year Deadline

Students who wish to submit an FQD Petition beyond the one-year deadline must first email their personal petition statement and support from a UW school official to:
University of Washington in Seattle: petition@uw.edu
UW Tacoma: uwtpetitions@uw.edu
UW Bothell: uwbreg@uw.edu
Continuum College (Fee-Based Degrees): c2reg@uw.edu

These materials will be reviewed by their Campus Registration Team and students will then be provided additional instructions on how to submit their Former Quarter Drop outside the one year filing timeline.

Campus Support Resources

Nothing is more important than a student’s health and well-being. Students who may be struggling with medical, emotional, or behavioral issues that are impacting their academic success are strongly encouraged to reach out to one of the following resources for support and to help create a plan to address any struggles being experienced. Below are some key resources at the University of Washington that can help support students in this regard.

Student Life
A comprehensive website of wellness and health-related services. Husky Health & Well-Being
Undergraduate Academic Affairs (UAA)
Advising and academic planning services. UAA Advising
Office of Minority Affairs & Diversity (OMAD)
Advising and assistance for students from low-income families, students who are first in their family to graduate from a four-year college, and underrepresented minority students. Academic Counseling
UW Police (UWPD)
Confidential advocacy and support for victims of crime. Victim Advocacy

The Former Quarter Drop policy is governed by the University’s Scholastic Regulations Chapter 113. The University of Washington faculty recently approved amendments to the regulations to create the Current Quarter Drop and Former Quarter Drop (FQD) withdrawal policies.