Office of the University Registrar

Graduation, Commencement, and Diplomas

Application for Graduation

Undergraduate Students

Undergraduate students must complete an application for graduation with their departmental adviser. The deadline for submitting the application is the third Friday of the quarter in which the student intends to graduate. Students graduating in Summer Quarter who plan to participate in Commencement must meet the Spring Quarter application deadline. Please refer to the Academic Calendar for graduation application deadlines.

Degrees are not automatically awarded when requirements have been satisfied. It is the student’s responsibility to apply for degrees and certificates. Graduation application forms are available in the major departments.

To be eligible for Graduating Senior Priority registration, students should contact a departmental adviser for information about the deadline.

Questions about application for undergraduate degrees can be directed to:
Graduation and Academic Records (GARS)
2nd Floor Schmitz Hall
Phone: 206-543-1803
Fax: 206-685-3660
ugradoff@uw.edu.

Master’s and Doctoral Students

Students receiving a Master’s or Doctoral degree should review applicable graduation dates and deadlines or contact the Graduate Enrollment Management Services (GEMS) at uwgrad@uw.edu or 206-685-2630 for additional information.

Mailing Address

It is important students keep their mailing address current. Students can expect to receive announcements regarding graduation, commencement, diplomas, and questions about remaining degree requirements.

UW Commencement

The Office of Ceremonies is responsible for UW Commencement. Commencement information including event schedule, ticket information, parking, and apparel can be found on the Commencement website. Questions can be directed to their office by email at commence@uw.edu or phone at 206-543-2592.

Diplomas

UW diplomas list the student’s name, degree earned, and any applicable honors. Majors are not listed on UW diplomas.

Diplomas are mailed to the student’s mailing address selected on MyUW (local or permanent) two to three months following graduation. OUR staff will attempt to contact the graduate in the event a mailed diploma is not accepted at the mailing address and/or returned by the postal service. Reprinted diplomas will require the graduate to submit a Diploma Replacement Form [UoW 2046] along with payment.

Replacement Diplomas

Student can order additional or replacement diplomas by completing and submitting a Diploma Replacement Form [UoW 2046] or contact the Office of Graduations and Academic Records at 206-543-1803. The diploma replacement fee is $20 per copy.

Advisory – Restricted Operations

Due to precautions around COVID-19 and restricted operations at the University, there is a delay in processing diploma replacement requests via form UoW 2046. Until further notice, it may take up to six weeks for students to receive replacement diploma(s).

Students can instead request a Certification of Enrollment letter which can be used to legally attest to a University of Washington degree title and conferral date. Requests for a letter can be sent to regoff@uw.edu.

Diploma Name

Diplomas are issued with the student’s name as it appears on MyUW and transcript. The diploma must include the student’s legal first and last name. Students may request changes to the diploma name such as hyphens, spaces, lower/upper case letters, accents, or other special characters by completing the Diploma Name Request Form [UoW1993]. Completed forms can be sent to the Graduation and Academic Records Office, 2nd Floor Schmitz Hall, by the last day of the quarter of intended graduation quarter.

Name Change

Students may request to change their name on University records by following the Name Change Policy and submitting appropriate legal documentation, such as:

  • marriage license/certificate
  • court order
  • divorce decree
  • passport or permanent visa

If necessary, students should complete the name change process prior to requesting replacement diplomas. Questions regarding name changes can be directed to registra@uw.edu.

Degree Certification

The Office of the University Registrar generates Degree Certifications through the National Student Clearinghouse.

UW Graduates

Graduates of the University of Washington cannot receive a Degree Certificate through the National Student Clearinghouse.

Alternate options for Degree Certification include:

  • An Official Transcript can be requested for degree verification purposes.
  • Email the Registration and Transcripts office at regoff@uw.edu to request an official transcript. Students must include their name, student ID number, date of birth, and a mailing or email address where the Degree Certification is to be sent.

UW Faculty and Staff

  • Students can provide copies of their official or unofficial transcript
  • Student Database (SDB)
  • Electronic Advising Record System (EARS)
  • Email the Registration and Transcripts office at regoff@uw.edu from uw.edu email requesting a students Degree Certification. Staff and faculty must provide the student’s full name and student number in the request.

Non-UW Third Parties

Third parties requiring proof of a Degree Certification can request the UW student provide a copy of their official transcript.

The University of Washington does not verify degrees or enrollment for third parties via email or fax or mail. Third parties may request and pay for verification from the National Student Clearinghouse.