Office of the University Registrar

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Student Forms

Winter 2026 Hours

Contact information, office hours, and closures for OUR and Schmitz Hall for Winter 2026.
Updated February 6

Go to Winter Hours

Academic Calendar This Week

Registrar Student Services

Grades & Deans Lists

- Student Guide: Grading System

Transcripts & Diplomas

- SPS: Unofficial Transcripts UW NetID

Enrollment

Petition for Registration Fee Refund

Students may request a refund for the Change of Registration fee or the Late Registration fee only in cases of University error. The student must first pay the fee and then submit a refund petition.

Student Information

Student Name(Required)

First

Last

Your name is incomplete in your profile. Please update your name, return to this form, refresh, and continue.

Please consider updating your Preferred Name attributes in Identity.UW as well.

Student Number

UW Email

Academic Quarter(Required)

Winter 2026

Autumn 2025

Late Registration Fee(Required)

Select the specific Late Fee for which you are requesting a refund.

Late Registration Change Fee $20

Late Registration Fee $25

Late Registration Fee $75

Late Registration Fees

$20 Late Registration Change Fee - after week one
$25 Late Registration Fee: First-time registration during Period III
$75 Late Registration Fee: First-time registration during Late Add Period

Reason for Refund(Required)

Provide a description of the University error that caused the late fee to be assessed.

Justification - document upload(Required)

Documents to verify and substantiate your statement (i.e. documentation of the error or an e-mail or letter from a University official involved in the University error).

Drop files here or

Accepted file types: pdf, jpg, png, Max. file size: 49 MB.

ECS Administration FAQs

Academic Units and ECDs

No. The Enrollment Confirmation Deposit (ECD) is not refundable once paid. Review the ECD Refund Policy.

The Office of the University Registrar (OUR) does not manage the collection of ECDs paid by your students or the transfer of funds to your departmental budget. Consult with your departmental budget office and Student Fiscal Services if you have questions.

The default ECD amount is $250. If you wish to change the amount of your Enrollment Confirmation Deposit, unless a different amount has been determined by the academic unit, please contact Registrar Services.

Include in your request:

Academic Unit Name
Program Name
Current ECD
Proposed ECD
Quarter this takes effect
Authorizing Approver

Electronic Academic Records System

EARS allows authorized UW users to access official student record information in a web-based interface. Use of this system is restricted to advisers and campus administrative staff.

Request Access to EARS

Academic Access	Staff Read-Only Access
Seattle: Submit an EARS Request Form UW NetID Tacoma: Contact BethAnn Hoover Bothell: Contact Suzanne Yates Non-advisers may request this access but it may not be granted.	Non-advising staff can request EARS Access through UW-IT. UW NetID NOT INCLUDED W/STAFF EARS ACCESS* Degree Audit Transfer Credit Notes – View or Edit Request Academic Access* if you require any of the listed options.

EARS Training

New users to EARS can take a quick training course on how to use EARS. UW NetID

EARS Training Course

Access EARS

Authorized users can access EARS from here. UW NetID

Remove Access to EARS

Academic Advisers	Staff
Seattle: Contact Malika Garoui Tacoma: Contact BethAnn Hoover Bothell: Contact Suzanne Yates	Contact Registrar Services and include the employee’s name and UW NetID.

FERPA Acknowledgment

EARS provides access to student academic information, so it is subject to the Family Educational Rights and Privacy Act. FERPA protects the privacy of student education records. EARS information is available only to university staff when required for the performance of their responsibilities to the university.

For me information, please review FERPA for Students and FERPA for Faculty and Staff.

Under FERPA, users of EARS agree that they:

Have a legitimate need to access student information in performance of their university duties.
Will not share or otherwise permit any access to a student’s information with others without written consent from the student.

Category: RSS: Registrar Services

Office of the University Registrar