EARS allows authorized UW users to access official student record information in a web-based interface. Use of this system is restricted to advisers and campus administrative staff.
Request Access to EARS
Academic Advisers
Staff
Non-advising staff should download and complete the EARS Access Request [PDF], obtain the appropriate signatures, and email the completed form to Registrar Services.
EARS training
New users to EARS can take a quick training course on how to use EARS.
EARS training course UW NetID
Access EARS
Log into EARS UW NetID
FERPA Acknowledgment
EARS provides access to student academic information, so it is subject to the Family Educational Rights and Privacy Act. FERPA protects the privacy of student education records. EARS information is available only to university staff when required for the performance of their responsibilities to the university.
For me information, please review FERPA for Students and FERPA for Faculty and Staff.
Under FERPA, users of EARS agree that they:
- Have a legitimate need to access student information in performance of their university duties.
- Will not share or otherwise permit any access to a student’s information with others without written consent from the student.
The Enrollment Confirmation System is a web-based tool where admitted students can confirm their intent to enroll at the UW by paying their Enrollment Confirmation Deposit (ECD) using a credit card or web check.
Enrollment Confirmation Login
Accept an Enrollment Offer
Step 1: Begin Confirmation
Graduate students: begin by logging into your Graduate School application.
Professional students use the enrollment confirmation system link provided in your admission packet. You will go to your application’s “status” to confirm your acceptance and you will find the link to the new Enrollment Confirmation System.
Step 2: Choose to Accept the Offer
The Next button is enabled once a selection has been made.
Step 3: Review Confirmation
Clicking the Cancel button will open a dialog box. Choosing to cancel will return you to Step 1.
Step 4: Choose a Payment Method
Select a payment method, either credit card or electronic check, from the dropdown menu.
Step 5: Enter Payment Information
Step 6: Confirm Payment
By clicking the Continue button, you agree to the Enrollment Confirmation Refund policy. If you pay via electronic check, you must click the checkbox that you agree with the ACH agreement on the confirmation screen.
Make sure to click Continue to submit the payment.
Step 7: Confirmation
You will receive an emailed receipt of your confirmation and payment shortly after you confirm your enrollment and pay your ECD fee.
You can access MyUW by selecting the Log into MyUW link in the bottom right corner.
Decline an Enrollment Offer
Step 1: Begin Confirmation
Step 2: Choose to Decline the Offer
The Next button is enabled once a selection has been made.
Step 3: Confirm Decline
Clicking the Cancel button will open a dialog box. Choosing to cancel will return you to Step 1. You will not be able to return to the Offer Confirmation page once you have selected the Submit and Decline button.
Step 4: Confirmation
The Contact link is present on the footer of each page. Contact the Office of the University Registrar for additional assistance.
Enrollment Confirmation Deposit Refund Policy
Enrollment Confirmation Deposits (ECD), once paid for undergraduate, graduate, and professional school students to confirm their first quarter of enrollment, are non-refundable.
The ECD is applied toward tuition and fees assessed for the quarter in which the student has been offered admission. If you need further information and contact details, please log in and review your Official Tuition Charge Statement.
Refunds by Campus
The refund or waiver processes differ by campus and by student level.
Graduate Students
Applies to graduate students at all three campuses. The ECD is non-refundable. If you want to enroll in your program for a different quarter than the one you were offered admission to, please contact your academic department.
Academic Departments
Programs can petition the Graduate School to confirm enrollment on behalf of a student without paying the ECD (enrollment confirmation deposit). This petition cannot be requested for applicants planning to attend on an F1 or J1 visa. Please refer to the Graduate School Policy 3.1: Graduate Admissions 3.1.4 Enrollment Confirmation on Behalf of a Student.
University of Washington Undergraduates
All admitted undergraduate and post-baccalaureate (non-masters) matriculated students will be required to submit a non-refundable deposit to confirm their admission by May 1. If admitted after May 1, applicants have 20-calendar days following the date of their acceptance for autumn quarter, unless otherwise specified in the admissions letter. For winter and spring quarters, the deposit is due 20-calendar days following the date of their acceptance, unless otherwise specified in the admissions letter. If the student enrolls, the deposit is credited towards tuition. This deposit is not applicable to another quarter (exceptions by appeal to the Director of Admissions) or to another student (no appeals).
UW Bothell students only: Qualified students may request a deferral by contacting the UW Bothell Admissions Office.
