Content pertaining to Registrar Student Services
Contact information, office hours, and closures for OUR and Schmitz Hall for Summer 2025.
Updated: July 2
No. The Enrollment Confirmation Deposit (ECD) is not refundable once paid. Review the ECD Refund Policy.
The Office of the University Registrar (OUR) does not manage the collection of ECDs paid by your students or the transfer of funds to your departmental budget. Consult with your departmental budget office and Student Fiscal Services if you have questions.
The default ECD amount is $250. If you wish to change the amount of your Enrollment Confirmation Deposit, unless a different amount has been determined by the academic unit, please contact Registrar Services.
Include in your request:
EARS allows authorized UW users to access official student record information in a web-based interface. Use of this system is restricted to advisers and campus administrative staff.
| Academic Advisers | Staff |
|---|---|
|
Non-advising staff can request EARS Access through UW-IT. UW NetID
NOT INCLUDED W/STAFF EARS ACCESS*
*Request Academic Adviser access if you require any of the listed options. |
New users to EARS can take a quick training course on how to use EARS. UW NetID
Authorized users can access EARS from here. UW NetID
| Academic Advisers | Staff |
|---|---|
|
Contact Registrar Services and include the employee’s name and UW NetID. |
EARS provides access to student academic information, so it is subject to the Family Educational Rights and Privacy Act. FERPA protects the privacy of student education records. EARS information is available only to university staff when required for the performance of their responsibilities to the university.
For me information, please review FERPA for Students and FERPA for Faculty and Staff.
The Enrollment Confirmation System is a web-based tool where admitted students can confirm their intent to enroll at the UW by paying their Enrollment Confirmation Deposit (ECD) using a credit card or web check.
Graduate students: begin by logging into your Graduate School application.
Professional students use the enrollment confirmation system link provided in your admission packet. You will go to your application’s “status” to confirm your acceptance and you will find the link to the new Enrollment Confirmation System.
The Next button is enabled once a selection has been made.
Clicking the Cancel button will open a dialog box. Choosing to cancel will return you to Step 1.
Select a payment method, either credit card or electronic check, from the dropdown menu.
By clicking the Continue button, you agree to the Enrollment Confirmation Refund policy. If you pay via electronic check, you must click the checkbox that you agree with the ACH agreement on the confirmation screen.
Make sure to click Continue to submit the payment.
You will receive an emailed receipt of your confirmation and payment shortly after you confirm your enrollment and pay your ECD fee.
You can access MyUW by selecting the Log into MyUW link in the bottom right corner.
The Next button is enabled once a selection has been made.
Clicking the Cancel button will open a dialog box. Choosing to cancel will return you to Step 1. You will not be able to return to the Offer Confirmation page once you have selected the Submit and Decline button.
The Contact link is present on the footer of each page. Contact the Office of the University Registrar for additional assistance.
Enrollment Confirmation Deposits (ECD), once paid for undergraduate, graduate, and professional school students to confirm their first quarter of enrollment, are non-refundable.
The ECD is applied toward tuition and fees assessed for the quarter in which the student has been offered admission. If you need further information and contact details, please log in and review your Official Tuition Charge Statement.
The refund or waiver processes differ by campus and by student level.
Applies to graduate students at all three campuses. The ECD is non-refundable. If you want to enroll in your program for a different quarter than the one you were offered admission to, please contact your academic department.
Programs can petition the Graduate School to confirm enrollment on behalf of a student without paying the ECD (enrollment confirmation deposit). This petition cannot be requested for applicants planning to attend on an F1 or J1 visa. Please refer to the Graduate School Policy 3.1: Graduate Admissions 3.1.4 Enrollment Confirmation on Behalf of a Student.
All admitted undergraduate and post-baccalaureate (non-masters) matriculated students will be required to submit a non-refundable deposit to confirm their admission by May 1. If admitted after May 1, applicants have 20-calendar days following the date of their acceptance for autumn quarter, unless otherwise specified in the admissions letter. For winter and spring quarters, the deposit is due 20-calendar days following the date of their acceptance, unless otherwise specified in the admissions letter. If the student enrolls, the deposit is credited towards tuition. This deposit is not applicable to another quarter (exceptions by appeal to the Director of Admissions) or to another student (no appeals).
