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Content pertaining to the RSS Registration Team

Transcript Legend

Transcripts

The transcript is an academic record of all coursework completed at the University of Washington-Seattle, Bothell, and Tacoma. Most student records were converted to a new transcript system in Winter 1983. University of Washington transcripts may be provided in two formats.

Transcripts are educational records subject to the Family Educational Rights and Privacy Act (FERPA) of 1974, as amended. Transcripts are furnished for official use only and may not be released to, or accessed by, outside agencies or third parties without the written consent of the student concerned.

Academic Terms

The academic year is comprised of three quarters lasting approximately eleven (11) weeks – autumn, winter, and spring. There is also summer quarter.

Accreditation

The University of Washington is accredited by the Northwest Commission on Colleges and Universities.

Courses

Courses

Course Number Description
100 – 299 Lower division
300 – 499 Upper division
500 and above Graduate

Designation Description
H+Course Title Honors course
W+Course Title Writing course
S+Course Title Service Learning course (Through Spring 2024)
E+Course Title Community Engaged Learning (Summer 2024 and beyond)
R+Course Title Research Component course

Grading Option Description
S/NS* Satisfactory / Not Satisfactory
C/NC** Credit / No Credit

Grades

Grades

Numeric grades begin at 4.0 and decrease by 1/10 to 0.0.

Grade Undergraduate
Grade Point		 Graduate
Grade Point		 Note
A 4.0 – 3.9 4.0 – 3.9 4.0 Highest grade – Undergraduate and Graduate
A- 3.8 – 3.5 3.8 – 3.5
B+ 3.4 – 3.2 3.4 – 3.1
B 3.1 – 2.9 3.0 – 2.9
B- 2.8 – 2.5 2.8 – 2.5
C+ 2.4 – 2.2 2.4 – 2.1
C 2.1 – 1.9 2.0 – 1.7 1.7 Lowest passing grade – Graduate
C- 1.8 – 1.5 na
D+ 1.4 – 1.2 na
D 1.1 – 0.9 na
D- 0.8 – 0.7 na 0.7 Lowest passing grade – Undergraduate
E 0.6 – 0.0 1.6 – 0.0 0.0 Lowest grade – Undergraduate and Graduate

Grade Description
I Incomplete
N Satisfactory – with no grade
S Passing

  • Applies to S/NS* courses
  • Undergraduate students: 2.0 and above – Effective Autumn 1985
  • Undergraduate students: 1.7 and above – Effective through Summer 1985
  • Graduate students: 2.7 and above.
NS Not Satisfactory

  • Applies to S/NS* courses
  • Undergraduate students: 1.9 and below – Effective Autumn 1985
  • Undergraduate students: 1.6 and below – Effective through Summer 1985
  • Graduate students: 2.6 and below
CR Credit awarded

  • Applies to C/NC** courses
  • The minimum performance level required for a CR grade is determined, and the grade is awarded directly, by the instructor
NC No Credit awarded
Applies to C/NC** courses
W Withdrawal or Course Drop

  • Official complete withdrawal from the University, or;
  • Course drop for Undergraduates – effective Autumn 1990 – Summer 2020
  • Course drop for Graduates & Professional students – effective Autumn 1997 – Summer 2020
W(3-7) Course Drop

  • Number designates weeks 3 through 7
  • Does not apply during summer quarter
  • Effective through Summer 2020
*W Peremptory Drop

  • Course dropped during weeks 5 through 10
  • Effective through Summer 1990
HW Hardship Withdrawal
Effective through Winter 2020
RD Registrar Drop

  • Course dropped after week 2
  • Course dropped after grades posted
  • Effective Spring 2020
X No grade submitted by instructor

Designation Description
Global Public Health Emergency Impacted Enrollment Transcript Annotation The COVID-19 outbreak, a global public health emergency, impacted enrollment for specific quarters indicated with a comment within each quarter on the front of the transcript.
Grade +(I) The final grade was originally an Incomplete
/R Repeated Course
Effective through Autumn 1982

  • Only the last grade is calculated in grade point average
  • Credit is allowed once

Effective Winter 1983 through Summer 1985

  • First grade was greater than 2.0
  • The second grade is not calculated in grade point average
  • Credit for second grade is not allowed

Effective Winter 2005

  • Grades for both courses are calculated in grade point average
  • Grades for courses repeated more than once are not calculated in grade point average
  • Credit is allowed only once
/DR Repeated Course
Effective Winter 1983 through Summer 1985

  • First grade was less than 2.0
  • Both grades are calculated in grade point average
  • Credit is allowed once

Effective Autumn 1985

  • Both grades are calculated in grade point average
  • Credit is allowed once
X/R Repeated Course

  • Used for an undergraduate indicating the student repeated a course not eligible to be repeated for grade or credit
  • Effective Autumn 1985
/R Foreign Language Course

  • Foreign language course initially taken in high school
  • Course used as language of admission
  • Grade is not calculated in grade point average
  • Credit is not allowed
  • Effective Autumn 1987
/D Degree Requirement Eligibility

  • Grade is calculated in grade point average
  • Credit is not allowed toward degree requirements

Professional Schools

Professional Schools

Numeric grades begin at 4.0 and decrease by 1/10 to 0.0.
Effective Autumn 1992

  • Highest grade is 4.0
  • Lowest passing grade is 0.7
  • Dental students taking medical school courses are allowed medical school grades

Effective through Summer 1992

  • 4.0 – Honor
  • 3.7, 3.3, 3.0, 2.7 – Good
  • 2.3, 2.0 – Low Pass
  • 0.0 – Failure

Prior to Spring 1981

Letter Grade Grade Point/Description
A 4.0
B 3.0
C 2.0
E Failure
EW Failure Withdrawal
CR, NC, I, N, W

GPA calculation began Autumn 2005 for students (JD only) enrolled as of Spring 2007.

Effective Autumn 1998
Applies to entering first-year Law students.

Letter Grade Grade Point/Description
A 4.0
A- 3.7
B+ 3.4
B 3.0
B- 2.7
C 2.0
D 1.0
E 0.0
CR Credit
NC No Credit
I Incomplete
N Satisfactory without grade
W Withdrawal
HW Hardship Withdrawal – Effective through Winter 2020
RD Registrar Drop – Effective Spring 2020

Effective Prior to Autumn 1998
Applies to entering first-year Law students.

Letter Grade Description
DS Distinguished
H Honors
P Pass
LP Low Pass
CR, NC, I, N, HW

Prior to 1990

  • Numeric grades – credit awarded for grades 4.0 through 2.3
  • Letter grades – CR, NC, I, N, *W, and W

Letter Grades

  • H – Honors
  • S, NS, CR, NC, I, N, W

Effective Autumn 1996

  • HP – High Pass
  • P – Pass
  • F – Fail

Effective Autumn 2002
S, NS grades were discontinued.

Numeric grades begin at 4.0 and decrease by 1/10 to 0.0.

  • 4.0 – Highest grade
  • 0.7 – Lowest passing grade

Change of Major

This page is restricted to Academic Advisers only.

Register for Courses

Helping UW students with registration and academic records.

The Office of the University Registrar (OUR) is here to support students with the registration process by providing guidelines and policy information.

There are many online resources to help understand the UW registration process. For all other registration questions, please contact the Registration Team.

Academic Calendar

Calendar

Go to Calendar on Student Guide

Go to Calendar on OUR

Time Schedule Course Catalog

Registration

Go to the Time Schedule

MyPlan

Registration

Go to MyPlan

Registration Resources

Registration

Go to Registration Resources

Register.UW

Registration

Register.UW Overview and Guide

Register.UW

Forms for Students

Forms

Find the Form You Seek

Enrollment Verification

Enrollment

Get your Enrollment Verification

Duo Mobile 2FA Authentication

Online Security

Duo Mobile 2FA

Degree Certification

Certification for UW Graduates

  • Email the Registration Team to receive your degree certification. Include your name, student ID #, date of birth, and a mailing or email address where the Degree Certification can be sent.
  • An Official Transcript may be also requested for degree verification purposes.

Certification for UW Faculty and Staff

  • Students can provide a copy of their unofficial or official transcript
  • Student Database (SDB)
  • Electronic Advising Record System (EARS)
  • Email the Registration Team from your uw.edu email stating that you are a faculty or staff member needing an Degree Certification. Be sure to include the student’s full name and student number with your request.

Certification for Non-UW Third Parties

UW students may provide a copy of their official transcript to any entity requesting proof of a Degree Certification.

The University does not verify degrees or enrollment for third parties via email, fax, or mail. Third-party entities may purchase one from the National Student Clearinghouse.

Special Investigators and other government employees are encouraged to use DoD Safe when completing background investigations on students. DoD Safe links should be sent to the Registration Team.

If you are unable to use DoD Safe, you may also obtain an unofficial transcript in person during our service hours by presenting your credentials and a signed release of information.

Out of Scope Verifications

The Office of the University Registrar (OUR) only verifies enrollment and degrees awarded from the University of Washington. OUR does not provide verification for internships, residencies, fellowships or certificate programs or verification for previous employment at the University of Washington or UW Medicine.

Registration Changes

Specific dates referenced in these policies are based on the Academic Calendar. Drop Policies are governed by WAC 478-161-015.

Change of Registration Fee

A Change of Registration fee is assessed for any number of add, drop, or change transactions (including change of grading option) made during a given day beginning the first day of the Late Add Period for adds or the first day of the Unrestricted Drop Period. The fee is a service charge and is in addition to any change in tuition or forfeiture as a result of adds, drops, or changes. There is no charge for changes made in Registration Periods I, II and III.

Fee waivers are rarely approved. If a student believes a change is necessitated by a University error or is at the University’s request, the student must pay the fee and submit a Petition for Refund of $20 Change of Registration Fee [PDF] to OUR Petition. The fee will be waived only if the change is necessitated by a University error or is at the University’s request.

Review the Course Drop Policy for dropping a class when the first day of the course is scheduled to begin after the 7th calendar day of the quarter.

Course Drop Policy & Periods

Specific dates related to these policies are indicated on the Academic Calendar.

Registration Period I, II, and III

Courses may be dropped from the first day of Registration Period I through the last day of Registration Period II without being recorded on the transcript. No record of the dropped course(s) will be recorded on the transcript.

Courses dropped during Registration Period III (the first day of the quarter through the 7th calendar day of the quarter) will not be recorded on the transcript as long as you remain enrolled in at least one course for the quarter.

If you drop all of your registered courses once the quarter has begun, a statement of WITHDRAWN with the date of your last course withdrawal will appear on the transcript. Dropping all courses you are enrolled for in a quarter is considered a complete withdrawal.

Please review the University’s Withdrawal, Quarter-Off and On Leave Policies for additional information.

Unrestricted Drop Period

This period is from the 8th calendar day of the quarter through the 14th calendar day of the quarter. There is a $20 Change of Registration Fee charged for all registration changes made on a single day during this period. A tuition forfeiture may be charged. Courses dropped during this time will not be recorded on the transcript as long as you remain enrolled in at least one course for the quarter.

If you drop all of your registered courses during the Unrestricted Drop Period, a statement of WITHDRAWN with the date of your withdrawal will appear on the transcript. Dropping all courses you are enrolled for in a quarter is considered a complete withdrawal.

Please review the University’s Withdrawal, Quarter-Off and On Leave Policies for additional information.

Once the Unrestricted Drop Period ends, each course dropped after that time will be listed on the transcript with an “RD” grade for Registrar Drop.

Late Drop Period – Current Quarter Drop

Each academic year (autumn through spring quarters) after the 14th calendar day of a quarter, students may drop one course through the last date of instruction by utilizing the Current Quarter Self-Service Drop via the registration tools in Register.UW. Once this “quarterly drop” is used, students will be directed to use the Current Quarter Drop – Adviser Assist process to be able to drop any additional courses, as well as to completely withdraw from the quarter through the last date of instruction for the quarter. An annotation of RD for Registrar Drop will appear on a transcript next to each course dropped during this time. There is a $20 Change of Registration Fee charged for all registration changes made on a single day during this period. A tuition forfeiture may be charged. Learn more about the Current Quarter Drop process.

Review the University’s Withdrawal, Quarter-Off, and On Leave Policies for additional information on summer quarter withdrawal deadlines and processes.

Non-Standard Course Drop Period: Dropping a class when the first day of the course is scheduled to begin after the 7th calendar day of the quarter

Any student whose first (1st) scheduled class meeting with an “Official Start Date” after the 7th calendar day of the quarter and that are identified as a course in the University Time Schedule as being a Non-Standard Start Date Course and wishes to drop the class after the seventh (7th) calendar day of the quarter *, should email the Registration Team by the Sunday following the first class meeting to request the drop without being charged the $20.00 Change of Registration Fee.

The fee waiver will not happen automatically; students must email their campus registration team to make the request.

In order for the request to be processed, the email must include:

  • Subject must be: Non-Standard Class Start Date.
  • From Email must be the student’s UW Email
  • Student Name
  • Student UW ID Number
  • Course SLN
  • Course prefix, number, and section of the course(s) to be dropped.
  • Date of first class

* Includes 7th calendar day of B-term during summer quarter.