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Category: RSS: Registration

Content pertaining to the RSS Registration Team

Drop, Withdraw from Courses

Current Quarter Drop

Weeks 1 & 2 Week 3 – Last Day of Instruction
Unrestricted Drop Period
Add and drop classes via Register.UW with no restrictions until end of Week 2.
(Tuition Forfeiture period begins the start of Week 2)		 Late Course Drop Period
Use your Quarterly Drop for one (1) class per quarter, or the Adviser-Assisted Drop form for two (2) or more classes

Former Quarter Drop

Finals Week+
After the Last Day of Instruction
Use the Former Quarter Drop process

Complete Withdrawal

Weeks 1 & 2 Week 3 – Last Day of Instruction
Unrestricted Drop Period
Drop all classes via Register.UW.		 Late Course Drop Period
Drop all classes using the Adviser-Assisted Drop Request Form. Students may not completely withdraw after the last day of instruction.

Returning Student Checklist

Undergraduate and professional school students who intend to return to the University of Washington after an absence of more than one quarter should review and complete the following steps to facilitate a smooth return. Graduate students should check with their academic program advisers for specific returning student process directions.

Other Campuses

University of Washington Bothell: Students previously enrolled at the UW Bothell campus and looking to return to UW Bothell, please visit Returning Students – Bothell

University of Washington Tacoma: Students previously enrolled at UW Tacoma campus and looking to return to UW Tacoma, please visit Returning Students – Tacoma

Checklist Items

Returning Student Eligibility

Log into MyUW to check eligibility to enroll or whether to complete the Returning Student Process. Students who have been absent more than one quarter (excluding summer quarter) need to complete the Returning Student Process.

Log into MyUW

Academic Advising

  1. Consult with your academic adviser and discuss your plans to return.
  2. Review the Returning Student instructions and submit the Returning Student application form.

Returning Student Instructions

Academic Major

Students previously enrolled in an academic program with restricted enrollment and/or special admission requirements should consult their adviser about procedures for readmission in the same program.
Undergraduate Academic Advising

Departmental & Major Advising Offices

Financial Aid

Students who need or have received financial aid previously should consult with the Office of Student Financial Aid.

Office of Student Financial Aid

Fiscal Services

Students who have a financial hold on their account or need assistance in navigating an outstanding debt should contact Student Fiscal Services.

Student Fiscal Services

Residency

Be advised that students returning to the University may not necessarily be readmitted under their previous residency classification. It is highly suggested that students check their tuition statement to ensure the tuition rate and fees are charged correctly. Students should be prepared to complete any necessary application and documents required to correct their classification with the Residency Office.

Residency Office

Athletes

Returning athletes should contact the academic advisor of their sport to confirm eligibility or, if no longer eligible, to learn about the FinishLine Degree Completion program available to former UW student-athletes.

FinishLine Degree Completion Program

International Students

International students returning to the UW who require an I-20 (F visa) or DS-2019 (J visa) should contact International Student Services to request new immigration documents once your returning student request has been approved.

ISS Returning Students

Veteran Students

Veteran students who have questions about or previously received veterans benefits should contact the Veterans Education Benefits Office to ensure continued support.

Veterans Education Benefits Office

Campus Housing

Students interested in living in University housing may find information about applying via must contact Housing & Food Services’ Application Guides to make housing arrangements.

HFS: Guides and Handbooks

Disability Resources

Students requiring assistance from Disability Resources need to contact Disability Resources for Students to determine next steps.

Disability Resources for Students

Community

Students can find community in many ways:

Additional Support

We understand that your transition back to the UW can be complicated. Please know that we fully support you, whatever your situation may be. Some additional services you might want to consider:

Tuition Waivers

Waivers, Exemptions, Reductions

Please review the following overview of tuition waivers and reductions currently implemented by the University of Washington.

Each waiver item includes links to the authorizing state statute in the Revised Code of Washington (RCW), which outlines any requirements for receiving a tuition waiver. Additional requirements and limitations can be found in relevant sections of the Washington Administrative Code (WAC), UW Administrative Policy Statements (APS), and other resources.

Many of these waivers are applied only in specific situations for students who meet specific eligibility requirements and therefore do not have formal application processes. As applicable, contact information is provided for each waiver.

This information is not exhaustive and may not include certain grant-funded or departmental waivers or scholarship programs. Contact your academic department for any questions.

Washington State Authorization

The University’s Board of Regents is authorized to grant tuition and fee waivers to students pursuant to RCW 28B.15.910 and the laws identified therein. A number of these statutes authorize, but do not require, the Board of Regents to grant waivers for different categories of students and provide for waivers of different fees.

For these permissive waivers, that are authorized but not required by state law, the Board of Regents must affirmatively act to implement the legislature’s grant of authority under each individual law. These permissive waivers can be found in WAC 478-161-020.

Certain waivers of tuition or fees are required by Washington State laws for specific student populations and do not require the Board of Regents’ action to implement. The Office of the University Registrar and the Office of Planning & Budgeting coordinate updates to this page in response to changes in state law or implementation of waivers.

Available Tuition Waivers

Available Tuition Waivers

WAC 478-161-020 provides the statutory requirements of the waiver program; however, additional restrictions regarding program eligibility, admission, registration, and information on excluded courses can be found in APS 22.1 and the Registrar’s Tuition Exemption Program.

UW Seattle UW Bothell UW Tacoma Non-UW Schools
Office of the University Registrar
2nd Floor Schmitz Hall
regoff@uw.edu		 Office of the Registrar
Husky Hall Welcome Center
425-352-5240
uwbreg@uw.edu		 Office of the Registrar
MAT 253
253-692-4913
reguwt@uw.edu		 Professional and Organizational Development
206-543-1957
pod@uw.edu

Authorizing Statute: RCW 28B.15.558

TAs/RAs, Faculty and Staff and their Spouses and Dependents, and Immigrant Refugees and their Spouses and Dependents

The University is authorized to waive the non-resident portion of tuition for a person residing in the State of Washington who:

  • Holds a graduate service appointment such as a teaching assistant or research assistant.
  • is employed by an academic department for not less than twenty hours per week.
  • Is a University employee who is recruited for employment from another state to work at the University or that employee’s spouse or dependent child.
  • Is an immigrant refugee or the spouse or child of a refugee.

Review WAC 478-161-020 for restrictions on duration of eligibility for faculty, staff, and refugees.

TAs & RAs Staff & Immigrant Refugees Faculty
  1. Employment Unit
  2. Academic Department
  3. Graduate School
    G-1 Communications
    206-543-7152
    gradappt@uw.edu
 Office of Residency Classification
226 Schmitz Hall

resquest@uw.edu

 Academic Human Resources
240 Gerberding Hall
206-221-8927
acadpers@uw.edu

Authorizing Statute: RCW 28B.15.014

Persons Holding Graduate Service Appointments

As part of the compensation package for resident students that work as teaching assistants (TAs) and research assistants (RAs), all or part of the operating fee component of tuition is waived. The University fulfills its research mission with the innovation and work of its graduate students and considers waiving all or portion of their tuition a critical part of their compensation for their service to the University.

Review RCW 28B.15.014 for exemptions from the non-resident tuition differential.

TAs & RAs

  1. Employment Unit
  2. Academic Department
  3. Graduate School
    Location: G-1 Communications
    Email: gradappt@uw.edu
    Phone: 206-543-7152

Authorizing Statute: RCW 28B.15.615

The University’s School of Pharmacy, School of Dentistry, School of Medicine, and School of Law students are sometimes required by their programs to take over 18 credits in a given quarter. The University is authorized to exempt these students from the normal mandatory tuition surcharge for additional credits.

Contact your admitting academic unit for more information.

Authorizing Statute: RCW 28B.15.100

In an interstate agreement, the University of Washington serves as the medical school for students from Washington, Wyoming, Alaska, Montana, and Idaho (WWAMI). Students from these states pay resident tuition rates and their home states pay the balance of the cost of instruction directly to the University’s School of Medicine.

UW School of Medicine – WWAMI
Office of Academic Affairs
A300 Health Sciences
206-543-5560

Authorizing Statute: RCW 28B.15.225

Certain children and surviving spouses of law enforcement officers, firefighters, highway workers and Washington state patrol officers who lost their life or became totally disabled in the line of duty are exempt from tuition and services and activities fees.

Office of Student Financial Aid
Location: 105 Schmitz Hall
Email: finaid@uw.edu
Phone: 206-543-6101

Authorizing Statute: RCW 28B.15.380

The University is required to waive all tuition and fees for wrongly convicted persons and their children who meet certain eligibility requirements as outlined in RCW.

Office of Student Financial Aid
Location: 105 Schmitz Hall
Email: finaid@uw.edu
Phone: 206-543-6101

Authorizing Statute: RCW 28B.15.395

WICHE is an interstate agreement and supports University graduate and professional students from 16 participating western states by offsetting part or all of the non-resident tuition differential. Washington residents also benefit from this program when enrolling in a participating program in a WICHE state. These waivers apply only to participating programs.

Review the WICHE website for more information.

Student Fiscal Services
Location: 129 Schmitz Hall
Email: sfshelp@uw.edu
Phone: 206-543-4694

Authorizing Statute: RCW 28B.15.544. Review also RCW 28B.70.050.

In certain programs, University students studying abroad are matched by their host institution sending a student to this University. Each student involved in these exchanges can benefit from paying resident tuition rates while each institution supports the visiting student by subsidizing the non-resident tuition differential. The University of Washington is authorized to support up to 100 students with this waiver.

Study Abroad
Location: 453 Schmitz Hall
Email: studyabroad@uw.edu
Phone: 206-543-9272
Authorizing Statute: RCW 28B.15.555 through RCW 28B.15.556

  1. The University may waive all or a portion of tuition and fees for an “eligible veteran or national guard member” who meets certain criteria of service. WAC 478-161-020 further limits eligibility, credit limits, and eligibility to graduate students. Required forms are on the University’s Veterans Education Benefits.
  2. The University is required to waive all tuition and fees for children, spouses, and domestic partners, of an “eligible veteran or national guard member” who became totally disabled as a result of their service, lost their life while engaged in active service, or is determined by the federal government to be a prisoner of war or missing in action. Required forms are on the University’s Veterans Education Benefits.

Veterans Education Benefits
Location: 520 Schmitz Hall
Email: veteran@uw.edu
Phone: 206-543-6122

Authorizing Statute: RCW 28B.15.621 Sections (2) and (4)

Federal law requires that the participation of women in intercollegiate athletics programs be proportionate to the percentage of women in the student population. Providing waivers to certain women athletes assists the University in meeting this federal requirement. Review also: RCW 28B.15.455 through 28B.15.460.

Student Athlete Academic Services
206-543-0611

Authorizing Statute: RCW 28B.15.740

The University withholds a certain percentage of gross tuition operating fee revenue to distribute as tuition waivers for low-income and outstanding students at the graduate and undergraduate levels. These amounts are distributed through the aid awarding process and do not require a separate application.

Student Fiscal Services
129 Schmitz Hall
206-543-4694
sfshelp@uw.edu		 Office of Student Financial Aid
105 Schmitz Hall
206-543-6101
finaid@uw.edu

Authorizing Statute: RCW 28B.15.740

More information can be found with the UW Residency Office. American Indian Students – Resident Tuition Request.

More information can be found with the UW Residency Office. Citizens of the Freely Associated States – Resident Tuition Request.

More information can be found with the UW Residency Office. Refugees & Asylees – Tuition Reduction Request.

In addition to waivers granted under the authority of RCW 28B.15.910, the University may waive all or a portion of the operating fees for any student, but may not use state general fund support to do so.

Graduate Merit WSS & WAVE Active Duty Military
Contact the Graduate School for more information. Award recipient under the Washington State Scholars and Washington Award for Vocational Excellence (WAVE) programs. Active duty military assigned to Washington and their children and spouses.
Graduate School
G-1 Communications
206-543-7152
gradappt@uw.edu		 Office of the University Registrar
2nd Floor Schmitz Hall
regoff@uw.edu		 Office of Residency Classification
226 Schmitz Hall
resquest@uw.edu

Authorizing Statute: RCW 28B.15.012

Gender Identity

Gender Identity designates a person’s concept of self as male, female, or a blend of both or neither (gender X or non-binary) and reflects how individuals perceive and call themselves. A person’s gender identity can be the same or different from their sex designation.

The Office of the University Registrar supports students’ identity and respects that gender is fluid and subject to change by allowing them to manage their gender identity in University systems. The Student Information System can only track M (Male), F (Female), or U (Unknown or not provided) at this time.

Where Gender Identity is Used

Gender identifiers, as supplied by students to the University, are consumed by a wide variety of systems and applications. Examples include the Student Database, the Electronic Advising Record Systems, and Enterprise Data Warehouse/BI Portal reports available to University school officials.

How to Update Gender Identity

Requests to change the gender listed on the student record can be made either in person or by email. No documentation is required.

In person Email
Office of the University Registrar
2nd Floor Schmitz Hall		 To: regoff@uw.edu
From: @uw.edu email
Include: Student ID Number

Period I Registration Dates Summer 2025

  • Period I Registration dates run April 14 – May 21.
  • Period I is for Continuing Students. Registration Period Definitions.
  • Registration opens up for each group at 6 a.m. (PST) of the designated start date.
Who Can Register Period I Registration Start Date
Eligible Disability Resources for Students (DRS) students 1
Eligible Veterans and National Guard Members and their spouses, domestic partners, and dependents 2		 April 14
Contracted ROTC students
Students with Graduating Senior Priority (GSP) 3
NCAA athletes		 April 14
Graduate students
Professional students		 April 14
Seniors [135+ credits earned/in progress] 4
Postbaccalaureates		 April 16
Juniors [90-134 credits earned/in progress] 4 April 16
Sophomores [45-89 credits earned/in progress] 4 April 16
First-Year Undergraduates/Freshmen [0-44 credits earned/in progress] 4 April 16
  • 1 Eligibility is based on your disability accommodation for Priority Registration. Having a DRS accommodation does not mean you have been set up to register early.
  • 2 Eligibility is determined by information provided in the admissions application process.
  • 3 The Graduating Senior Priority application deadline is the Thursday before registration opens.
  • 4 Eligibility to register is based on earned credits (including transfer and AP/IB credits on your UW transcript), and current quarter credits in progress as of the day your registration time opens.

Returning Student Process

Welcome Back to the University of Washington!

The Returning Student Process is designed for undergraduate or professional-level students wishing to return to the University of Washington after an absence of one quarter or more (excluding summer quarter).

The following steps will guide you through the process to reactivate your student account and prepare you to register for a future quarter. Once you have submitted your Returning Student Request Form, you’ll be able to clear any holds you may have on your registration, and then confirm your intention to enroll through the Enrollment Confirmation System.

You may request to return to the University of Washington if you:

  • Have been away for more than one quarter (excluding summer quarter). Withdrawing from one quarter and not attending the subsequent quarter constitutes an absence of two consecutive quarters, which triggers the need to submit the Returning Student Request Form, AND
  • Have not obtained a degree in their last enrolled student category, either from the University of Washington or from another institution.

The ability to return as a student to the University of Washington is granted at the discretion of the University.

Eligibility factors which may be considered include, but are not limited to:

  • space availability in the major in which you were previously enrolled
  • activities during the period in which you were not enrolled
  • prior disciplinary action

Complete 5 Steps to Return to UW

5 Steps for Returning Students

Complete and submit the Returning Student Request Form. We’ll collect your current contact information and additional data that we need to reactivate your student account.

This form is only for undergraduate and professional students who have not completed their UW degree.

Returning Student Request Form

Watch for an email from your campus registration team confirming that your Returning Student Request Form has been processed.

Once you have been notified that your Returning Student Request Form has been processed you will receive an email prompting you to confirm your enrollment for the returning quarter you indicated.

After you receive an offer to return, log in to MyUW and check on any holds that may prevent you from registering. These could be placed on your account for tuition and fees still owed from a prior quarter, behavioral holds, departmental holds related to satisfactory academic progress, or any other holds associated with blocking registration until you take the required action.

We encourage you to resolve whatever registration holds might be on your account first before proceeding to Step Five.

To prepare for your transition to campus, meet with your academic adviser to plan your class schedule for your return quarter. Remember to check Register.UW for information about registering for classes.

When you are ready, confirm your enrollment for the quarter you wish to return to UW.

You will be required to pay a non-refundable Enrollment Confirmation Fee:

UW Bothell UW Seattle UW Tacoma
$60 $80 $60

Completing the Enrollment Confirmation step is required before you will be allowed to register and to continue your studies.

Returning Student Deadlines

You must complete all steps of the Returning Student process, including registering for classes for your return quarter by the end of the Returning Student Process Deadline day of the quarter you wish to return.

Quarter Step One: Request Form Submission Deadline Steps Two-Five: Completion Deadline*
Spring 2025 March 28, 2025 April 4, 2025
Summer 2025 June 20, 2025 July 3, 2025
Autumn 2025 September 22, 2025 October 3, 2025
Winter 2026 January 2, 2026 January 16, 2026

UW Bothell and UW Tacoma

Returning Students to UW Bothell and UW Tacoma may have other requirements for resuming your studies. Check with your respective campus registration team for more information. If you have any questions on the Returning Student Process, email your campus registration team.

Campus Registration Team Email Resource EC Fee
UW Bothell uwbreg@uw.edu Returning Student Process $60
UW Tacoma reguwt@uw.edu Returning Student Re-enrollment $60

Graduate Students

Students previously registered in the Graduate School who have failed to maintain graduate student status (on-leave status was not secured or registration was not maintained) but wish to resume studies within the same degree program must file a request for reinstatement to the Graduate School.

Graduate students who are returning from official on-leave status do not complete the Returning Student Request Form. Review the Graduate On-Leave Status for on-leave eligibility, the procedure for requesting leave, and information about reinstatement.

For questions regarding on-leave status or the graduate reinstatement process, please contact the Graduate Program Advisor within your graduate program and/or Graduate Enrollment Management Services or 206-685-2630.

Productivity Platforms & Email

Please be aware that the UW G Suite and/or UW Office 365 email & productivity platform account(s) and data that you create with your UW email address are temporary and will expire when you graduate and/or separate from the UW.

It is strongly recommended to forward your UW email address to a personal, non-UW email address upon separation from the UW.

Time Schedule

The UW Time Schedule, commonly known as the course catalog, lists credit classes offered at the University of Washington – Seattle. It is updated daily and is subject to change. You can get the up-to-the-minute status of any section by clicking on the five-digit Schedule Line Number.

UW Time Schedule

Time Schedule FAQs

The following FAQs are to assist students.

Time Schedule FAQs

Yes, but you must make all changes in a single transaction. Mark the “drop” check-box next to the quiz or lab you are currently registered for and enter the Schedule Line Number (SLN) for the quiz or lab. Then click submit.

No, you are allowed to move from one quiz section to another without using your current-quarter drop if you include all requests in the same transaction.

Yes, any adjustment to your schedule after the 7th calendar day of the quarter will result in a course change fee.

No, you must select from the list of related quiz sections immediately following a specific lecture section in the Time Schedule.

Yes,

Prerequisites apply to both the lecture and the quiz. Registration restrictions however may differ between the lecture and quiz sections.

No, not necessarily. Quiz section course limits may not match the limit for the lecture. Departments may change the limit of either the lecture or quizzes, as a means of managing registration.

No, if a primary lecture section has a secondary component (quiz, lab, etc.), you must enter in the Schedule Line Numbers (SLN) for both.

No. The system will remind you that you must drop the lecture and the lab, quiz, or any other secondary section all in the same transaction.

The lecture (primary) section only will be listed on your UW transcript.

Yes, we have posted step-by-step documentation (including screen shots) at the Student Systems Help Center.

Period I Registration Dates Winter 2026

  • Period I Registration dates run October 30 – November 16.
  • Period I is for Continuing Students. Registration Period Definitions.
  • Registration opens up for each group at 6 a.m. (PST) of the designated start date.
Who Can Register Period I Registration Start Date
Eligible Disability Resources for Students (DRS) students 1
Eligible Veterans and National Guard Members and their spouses, domestic partners, and dependents 2		 October 30
Contracted ROTC students
Students with Graduating Senior Priority (GSP) 3
NCAA athletes		 October 31
Graduate students
Professional students		 November 3
Seniors [135+ credits earned/in progress] 4
Postbaccalaureates		 November 4
Juniors [90-134 credits earned/in progress] 4 November 6
Sophomores [45-89 credits earned/in progress] 4 November 10
First-Year Undergraduates/Freshmen [0-44 credits earned/in progress] 4 November 13
  • 1 Eligibility is based on your disability accommodation for Priority Registration. Having a DRS accommodation does not mean you have been set up to register early.
  • 2 Eligibility is determined by information provided in the admissions application process.
  • 3 The Graduating Senior Priority application deadline is the Thursday before registration opens.
  • 4 Eligibility to register is based on earned credits (including transfer and AP/IB credits on your UW transcript), and current quarter credits in progress as of the day your registration time opens.

Registration Resources

The University of Washington has two systems for students to navigate academic options and register for classes: MyPlan and Registration with SLNs (Schedule Line Numbers).

Registration Options

Registration Options

MyPlan is an academic planning tool for University of Washington students to chart both long and short-term academic paths. Use MyPlan to search for courses, create academic plans to share with an adviser, and run degree audits.

With MyPlan, students can:

  • Create a plan for next quarter, next year, or all the way to graduation.
  • Search the Course Catalog to find all courses offered at UW.
  • Discover courses of interest and add courses to a bookmarked list or directly to a plan.
  • Learn about degree requirements for specific majors and programs.
  • Run audits to explore academic progress and identify courses to complete a degree.
  • Check degree progress and compare completed courses to major requirements.
  • Find course sections that will work with schedules using the Schedule Builder.
  • Compare potential schedules and preview plan items before registering.
  • Review registered and completed coursework.
  • Share plans with advisers to ensure the right path for academic success.

MyPlan Login
MyPlan User Guides

Using the Register.UW, students can access registration, acknowledge important notifications, and select insurance and optional charges.

  • Take care of all pre-registration steps prior to registration opening.
  • View any notices and messages related to or blocking registration.
  • Register by entering SLNs or course codes for desired course sections or importing courses from MyPlan.
  • Drop courses.
  • Change grading options.

To register, log into Register.UW.

Register.UW Registration
Register.UW Registration

Enter course SLNs or course codes on Register.UW, including any add codes or faculty numbers if required. For courses offered with variable credit, enter the credit number agreed upon with the instructor or an adviser.

Students can check Satisfactory/Not Satisfactory (S/NS) if they do not want to take a course for a numerical grade. This option is not available for courses offered Credit/No Credit Only. Students should check with their adviser regarding departmental restrictions or graduation requirements before selecting the S/NS grading option.

Notify.UW Course Notifications

Sign up for free course notifications for open and closed course sections via email or text. Notify.UW also provides notifications when a course first closes, allowing students to re-evaluate their desired schedule each quarter. This service is free to all students and integrated with other UW registration tools including the Time Schedule, MyPlan Login, and Register.UW.

Students should note that the use of non-UW automated notification tools and bots are expressly prohibited as stated in registration Policies and Procedures.

Notify.UW Login
Notify.UW User Guides

Pre-Registration Process

Review pre-registration notices including optional charges, directory release settings, safety and health notices, and other information. Important messages and notifications are displayed on Register.UW at the beginning of each quarter. Students must follow all pre-registration steps before registering for courses.

Register.UW Overview and Guide

Register.UW Pre-Registration Steps
Register.UW Pre-Registration Steps

DawgPath

DawgPath helps students discover interesting courses and majors across the three UW campuses. DawgPath also enables students to be strategic about planning a course schedule by displaying courses that are often taken concurrently and visualizing grading patterns.

DawgPath

Continuum College/Professional & Continuing Education Registration

Review the registration policies and procedures for continuing education classes, certificates, and fee-based degree programs.

Courses and Certificate Programs: How to Register
Fee-Based Degree Programs: How to Register

Time Schedule

Use the Time Schedule to find courses offered for the quarter. Courses are displayed by quarter and by campus. Students can browse through various college and departmental programs or jump to a specific program using the index at the top of the page.

UW Seattle Time Schedule
UW Seattle Time Schedule

Courses offered by departments are displayed along with their meeting days, times, and other pertinent information. By clicking on the five-digit SLN displayed in the Time Schedule, students can review additional detailed information about that specific course section.

Time Schedule course details
Time Schedule course details

Glossary & Abbreviations

A glossary of terms, abbreviations, and acronyms often used in the Office of the University Registrar, Enrollment Management, and Schmitz Hall.

Glossary of Terms

– A –

Academic Calendar
A resource for students and staff regarding all important registration dates and deadlines every quarter.
ACCESS Program
A program for Washington State residents, age 60 and older, that allows them to audit one or two university courses per quarter on a space-available basis for a reduced rate.
Add Code
Entry codes are five-digit random numbers issued to students by academic departments as authorization to add or drop a restricted course or section. Add Codes are not transferable. All courses require an add code beginning the 7th calendar day of the quarter. AKA: Entry Code.

– C –

Certificate of Enrollment
A document detailing a student’s enrollment history, including dates of attendance, full-time/part-time status, and whether the student has earned a degree at UW.
Change of Major/Minor
A student meets with their adviser to discuss their academic career plan, then completes the appropriate paperwork (Change of Major/Minor Form) which is then submitted to the Registration Office for processing. Some majors and minors may have restrictions for which students must meet minimum admissions requirements.
Commencement
The ceremony at which students celebrate earning academic degrees; also known as Graduation. Managed by the Office of Ceremonies.
Continuum College
University unit that manages several programs such as PCE, UW in the High School, online courses, and non-matriculated (Autumn through Spring) registration.
Cross-Campus Registration
A process which permits students at Seattle, Tacoma, and Bothell campuses to register for courses at a location other than their home campus. Permission must be sought from the Registration Office at their home campus and students must meet certain credit requirements prior in order to be eligible.

– D –

Dean’s List
The University of Washington recognizes students after each academic quarter and year for their high scholarship award and inclusion on the corresponding Dean’s List. A suitable and official notation of this achievement is recorded on the student’s University transcript.
Degree Verification
Process managed by the National Student Clearinghouse. Third-party requestors & employers can use this service to verify degrees earned by students at the UW. OUR does not provide verifications for residencies, internships, fellowships, or other training and certificate programs.
Diploma
A certificate that testifies the recipient has completed a particular course of study. The Assistant Registrar for Credentials & Athletic Compliance manages diploma ordering and any requests for duplicate or lost diplomas.
Drop Slip
A document showing that a student dropped a course for them to either receive a refund from the bookstore or a tuition adjustment from Student Fiscal Services. Can be provided to a student by printing their registration transaction history on the SRF120 screen, then stamping with the Registrar’s Office address stamp.
Dubs
The UW mascot! [A.K.A. Dubs II. Although not an actual husky; Dubs is an Alaskan Malamute.]

– E –

Education Record
Any record that directly identifies a student and is maintained by the institution or educational agency or by a party acting for the institution or educational agency. A key distinction of education records is that education records are shared. Education records can exist in any medium including the following: handwritten, typed, computer-generated, videotape, audiotape, film, microfilm, microfiche, email, and others. Education records are subject to FERPA.
Educational Outreach
Former name for University unit – Professional & Continuing Education (PCE).
Entry Code
Entry codes are five-digit random numbers issued to students by academic departments as authorization to add or drop a restricted course or section. Entry Codes are not transferable. All courses require entry codes beginning the 7th calendar day of the quarter. AKA: Add Code.

– F –

Faculty Code
Another type of Entry Code for students enrolling in a research course or independent study courses such as 499, 600, 700, or 800. Faculty Codes are provided only by the instructor or department.
Fee-based Programs
Programs and their classes that do not receive direct financial support from the State of Washington. Registration for fee-based classes may either be done via Register.UW or via UW PCE, depending on the program.

– H –

Husky Health Center
University unit that manages all immunizations and student health information. Only the Hall Health office can remove any immunization holds. Students may contact the Husky Health – Immunity regarding any immunization questions or to resolve any holds. Formerly “Hall Health.”

– L –

Late Add Petition
Form students can use to add a course for a current quarter once the deadline to add a course via Register.UW has passed, or to retroactively add a course to a quarter that has already passed. The form must be signed by the instructor and a department chair or designee granting approval.

– M –

MyPlan
An academic planner that lets students search for potential courses and programs, audit their progress to explore academic programs, and discover which courses are needed to complete a degree. MyPlan can also be used to build schedules and send any planned courses to the Student Personal Services registration system. (Currently, MyPlan can only be used to add courses; courses cannot be dropped via MyPlan).
MyUW
A portal by which students can view their personal data, notices, grades, and financial information. Students log into MyUW with their UW NetID to view a number of campus and University services.

– N –

National Student Clearinghouse
A nonprofit and nongovernmental organization and the leading provider of educational reporting, data exchange, verification, and research services. Students can receive free certificates of enrollment via a self-service portal. Third-party requestors can receive degree and date of attendance information for students, former students, and alumni.

– P –

Preferred Name
A name that a student would like to be called in classroom settings and when interacting with University personnel. Students can set their preferred name at identity.uw.edu.
Pre-Registration
One week before the first day of registration, students can log into Student Personal Services to complete the required pre-registration notices, including acknowledgements, FERPA notifications, UPASS, insurance, address updates, etc. It is recommended that students complete these steps ahead of their assigned registration day.
Pre-Requisites
One or more courses, a minimum placement test score, or a minimum grade required in order to register for a particular course. The Time Schedule and MyPlan will indicate which courses have prerequisites. Only a department can determine if a student has met the criteria and waive pre-requisites for a course. Registrar Student Services cannot make this determination.

– R –

Register.UW
The new registration system for all UW students. Students can complete their Pre-Registration steps and the access the new registration system and resources.
Registration
Process by which students add, drop, or change courses on their academic schedule.
Registration Transaction Form
Form completed by a student for registration processes that they are unable to complete on their own via Register.UW such as resolving a time conflict, changing variable credits on a course, or – for international students – dropping a course after the first week of the quarter. The form is then submitted to the Registration office for processing.
Residency
Determines whether or not a student will pay in-state or out-of-state tuition. Students must show they have not come to Washington State primarily for educational purposes.
Returning Student Form
An application form that must be submitted by students who have not attended UW for two or more consecutive quarters (not including Summer). There is an $80 enrollment confirmation fee required before they can register. Students must be in good academic standing for them to return to UW.
Reverse Transfer
Reverse Transfer is a means by which a student may receive an associate’s degree after transferring from a 2-year, lower-division institution of higher education to a 4-year institution.

– S –

Sole Possession Record
Those records that are kept in the sole possession of the maker of the records and are not accessible or revealed to any other person except a temporary substitute for the maker of the records. Sole possession records are not subject to FERPA.
Study Abroad
Program that allows students to engage in a cultural and academic exchange program in another country. Students can participate in a study abroad program through UW or via an outside organization.
Summer Sessions at UW
Program organized by UW Continuum College. Allows visiting college students, high school students, and other adults/professionals to enroll as a non-matriculated student and take courses at the University of Washington.

– T –

Time Schedule
A compilation of all courses offered each quarter. Includes the course names, SLNs, times, and any restrictions. The unit within the Office of the University Registrar that manages this information is the Time Schedule and Room Assignments office, or TSRA.
Transcripts
A transcript is a record of student achievement at the University of Washington and classes taken at any UW campus will appear on one transcript. Both Official and Unofficial versions of transcripts are available to students.
Tuition Exemption
A waiver that allows eligible UW faculty/staff and WA state employees to have the tuition cost for up to six credits per quarter covered by the University. Students must have active student status to receive the tuition exemption benefit. Eligibility for the tuition exemption benefit is determined by the Professional and Organizational Development (POD) office.

– U –

U-PASS
A transit pass that allows students and UW staff unlimited rides on buses, commuter trains, and light rail. Students who pay the services & activities fee are automatically enrolled in U-PASS and required to pay the U-PASS fee. Other categories of students and UW staff may choose to purchase a U-PASS at a discounted rate through the Transportation Services office. The U-PASS is linked to a student or staff member’s Husky Card.

– W –

Withdrawal
When all courses are dropped from a student’s schedule. When a student withdraws from all courses during weeks 1 & 2, only the withdrawal date will appear on the transcript. From weeks 3-10, a RD (for Registrar Drop) will appear on the transcript next to the student’s courses. Prior to Spring 2020, withdrawn courses appear on the University’s transcript with a W grade, followed by a number representing the week in which the course was dropped (3-7).

Abbreviations

A list of Curriculum Abbreviations can be found on the Student Guide.

Abbreviation/
Acronym		 Short For Explanation/Description
2FA Two-Factor Authentication The University requires 2-Factor Authentication (2FA) security when logging into UW systems and online tools with UW NetID. The Duo Mobile app for cellphones is recommended. Opting in to 2FA and setting up an authentication device is required.
A&O Advising & Orientation Advising session required for all incoming freshman/first-year and transfer students during which they register for courses.
AADR Adviser-Assisted Drop Request Process that allows students to drop additional courses, or withdraw completely, after using their quarterly drop via Register.UW. AKA: Current Quarter Drop (CQD).
ADL Annual Dean’s List List, updated annually, of students who make the Dean’s List each quarter for three quarters of the academic year. To qualify for the Annual Dean’s List, a matriculated undergraduate student must be pursuing their first undergraduate degree and have achieved a quarterly GPA of 3.50 in 12 or more numerically graded credits each quarter for three quarters of the academic year (summer through spring).
AoC Acknowledgement of Confirmation Following successful acceptance of admission or readmission offer and payment of NSEOF or ECD, students receive an Acknowledgement of Confirmation (AoC) via email.
ASA Academic & Student Affairs Divisional unit of the Provost.
CIRCLE Center for International Relations and Cultural Leadership Exchange University unit with offices in Schmitz Hall that streamlines critical support for international students and engages both domestic and international students so that they thrive at UW and in the global economy.
CQD Current Quarter Drop Process to drop courses during weeks 3-7 of the current academic quarter which consists of two steps: 1) Auto-Drop (single class), and; 2) Adviser-Assisted Drop Request form (any/all remaining classes). Formerly known as Annual Drop.
CSSC Community Standards and Student Conduct University unit with offices in Schmitz Hall that investigates and adjudicates violations of the Student Conduct Code and processes disciplinary checks and Dean’s Certifications for students who are transferring to different institutions, planning on traveling abroad, or applying for graduate programs.
DARS Degree Audit Reporting Office Provides a student or adviser with a degree audit showing the academic progress one has completed towards an undergraduate degree in a declared or proposed major. Unit within the Office of the University Registrar (OUR).
ECD Enrollment Confirmation Deposit Paid by all students to confirm their offer of admission. Must be paid in order to register. The amount is then applied towards their tuition.
ECQ Extraordinary Circumstances Quarter Designation applied to quarters impacted by COVID-19.
EIN/EID Employee Identification Number University of Washington staff identification number.
EM Enrollment Management University unit within the division of Academic & Student Affairs (ASA).
FERPA Family Educational Rights and Privacy Act Federal law that protects the privacy of student education records.
FIGS First-Year Interest Groups Peer-guided clusters of courses that small groups of students take together during their first quarter at the UW.
FQD Former Quarter Drop Petition process to drop courses based on extenuating circumstances for a previous academic quarter. Formerly called Hardship Withdrawal (HD).
FYP First Year Programs Unit that organizes the Summer A&O sessions for incoming freshman/first-year and transfer students and helps guide undergraduate students through their adjustment to college and the UW.
GARS Graduation and Academic Records Former name for the unit within the Office of the University Registrar (OUR). Now known as the Credentials Team.
GEMS Graduation Enrollment Management Services Unit that manages Graduate School Admissions and advising for both matriculated graduate and graduate non-matriculated (GNM) students.
GNM Graduation Non-Matriculated Students Student status that allows post baccalaureate students who are not presently seeking a graduate degree at the University of Washington to take UW graduate courses and apply the credits toward degree requirements should they later be accepted into a graduate program at the UW.
GPA Grade Point Average Number representing the average value of the accumulated final numerical grades earned.
HW Hardship Withdrawal Replaced by the Former Quarter Drop process in Spring 2020. For any petition approved before Spring 2020, courses will appear on the University’s transcript as an HW grade.
IoR Instructor of Record Refers to the instructor who is responsible for teaching and issuing grades for their assigned classes.
ISS International Student Services University unit within Enrollment Management (EM) that assists all F1 & J1 visa students with ensuring they remain in status per both University policies and federal immigration regulations. They maintain SEVIS (Student and Exchange Visitor Information System), a U.S. government database that allows schools and federal immigration agencies to exchange data on the status of international students.
OMAD Office of Minority Affairs & Diversity University unit with offices in Schmitz Hall that works to increase diversity on campus and enrich the collegiate experience of all UW students, faculty, and staff.
NSEOF New Student Enrollment & Orientation Fee Fee paid by all incoming freshman/first-year and transfer students to accept their offer of admission.
OSFA Office of Student Financial Aid University unit within Enrollment Management (EM) that manages all financial aid, scholarship, loan, and grant information. Assists students in determining their financial eligibility when paying for college.
OUR Office of the University Registrar Official name of the Registrar’s office. Unit within Enrollment Management (EM).
PAC Private Access Code A six-digit code provided to new students that is required to establish identity-related items such as UW NetID, password recovery, and other systems-related access. Students can obtain their PAC by contacting the UWIT Help Desk at 206-221-5000.
PCE Professional & Continuing Education University unit that manages registration for fee-based programs, non-matriculated students, online, and certificate programs.
QDL Quarterly Dean’s List List, updated quarterly, of students who make the Dean’s List.
RA Religious Accommodations It is the policy of the University of Washington to reasonably accommodate students’ religious observances in accordance with RCW 28B.137.010. Any student seeking reasonable accommodations must provide written notice through the Office of the University Registrar Religious Accommodations request process within the first two weeks of the beginning of the course, of the specific dates of absence due to religious accommodation.
RD Registrar Drop Transcript annotation of RD appears when a student has dropped a course on their own or when a student has had a Former Quarter Drop (FQD) petition approved. RD replaced the “W” grade for student drop/withdrawals and the “HW” hardship withdrawal transcript annotation. Effective Spring 2020 quarter.
RPG Report Prioritization Group Committee which curates student data and develops report structures for various University systems.
SAF Services and Activities Fee A student levied, student distributed fee to support and enhance the out of classroom experience. It is collected along with tuition payments.
SDB Student DataBase The university-wide system for managing student records and student data. Also known as Keynes.
SCC Student Counseling Center University unit with offices in Schmitz Hall that provides students with individual, group, career, and crisis counseling and related services.
SFS Student Fiscal Services University unit with offices in Schmitz Hall that manages tuition and fees, loans, scholarships, and student tax information (1098-T forms)
SLN Schedule Line Number A five-digit class code needed to add a class to a student’s schedule during registration.
SPS Student Personal Services The system that allows students to complete registration, view their course schedules and financial information. Accessible once they have logged into the MyUW portal with their UW NetID.
SSN Social Security Number A nine-digit number issued to U.S. citizens, permanent residents, and temporary residents under section 205 of the Social Security Act.
STF Student Technology Fee A student levied, student distributed fee to support and enhance student technology-related programs, projects, and equipment across campus. It is collected along with tuition payments.
TSRA Time Schedule and Room Assignments Unit within the Office of the University Registrar (OUR) that manages the Time Schedule.
UAA Undergraduate Academic Advising Advisers help undergraduates understand the UW’s academic systems, choose a major, and discover campus resources. Students meet with a UAA adviser before choosing a major. Once a major has been chosen, students meet with an adviser in that major’s department.
UW-IT University of Washington Information Technology University unit that provides critical technology support to all three campuses, UW medical centers, and global research operations. UW-IT collaborates with University partners to advance teaching, learning, innovation, and discovery at the UW. UW-IT support can be reached by email at help@uw.edu or phone at 206-221-5000.
UWB/UW-B UW Bothell University of Washington Bothell. AKA: UW Bothell.
UWS UW Seattle University of Washington Seattle. AKA: UW Seattle.
UWT/UW-T UW Tacoma University of Washington Tacoma. AKA: UW Tacoma.
UWID/SID UW Identification/Student ID A unique, 7-digit, numerical identifier issued during the admission process.
UW NetId/NetID UW Network Identification User name, limited to 8-characters, used to establish UW email (i.e., uwnetid@uw.edu} which, along with a password, allows the user to authenticate into University systems such as Register.UW, MyUW, MyPlan.
VEBO Veterans Education Benefits Office Unit within the Office of Student Financial Aid (OSFA).
WAG Web Application for Graduation The faculty of the relevant School or College submits an application to approve that a student’s degree be granted upon completion of all degree requirements.