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Date of Birth & Social Security Number

Where DOB and SSN are Used

The University collects and uses Date of Birth for identification purposes and Social Security Number for federal forms, such as Financial Aid, or employment purposes.

How to Update DOB or SSN

Students who need to make a change to their date of birth or social security number on University of Washington records must submit a request and provide official documentation to the Office of the University Registrar.

Official documents include:

  • Valid driver’s license
  • Marriage certificate
  • Court order
  • Passport
  • Original social security card – required for SSN changes
In person Mail
Office of the University Registrar
2nd Floor Schmitz Hall		 University of Washington
Office of the University Registrar
Box 355850
Seattle, WA 98195

Course Fundamentals

Add & Drop Entry Codes

Entry codes are five-digit numbers issued to students by academic departments as authorization to add or drop in restricted course sections.

  • Entry codes are one time use codes
  • All courses require an add code in order to be added beginning the 8th calendar day of the quarter.
Add Codes

Some courses require Add Codes that are available through the department offering the course. Courses requiring add codes are designated with the symbol > to the left of the schedule line number (SLN) in the Time Schedule.

Additional Stipulations

  • Departments reserve the right to require entry codes whether the course is so designated in the Time Schedule or not.
  • Directions on where to obtain an entry code are in the comment section of the Time Schedule listing, either as a comment after the course section or following the title of the course.
  • Contact the department offering the course if the registration system advises an entry code is required and the location for obtaining one is not identified in the Time Schedule.
  • Instructors may issue Add (Entry) Codes to students when a course is full which will allow registrations or overloads above the limit set by the department.
  • Once an entry code has been used, the registration system removes it from the list of viable codes and will not accept it again. Dropped sections which require an entry code to be added will require another entry code from the department in order to re-add the section.

Some courses require a Drop Code to remove a course from a student’s schedule. Students must obtain the drop code from the department offering the course.

Independent study courses such as 499, 600, 700, or 800 require students to first obtain a Faculty Number from the instructor or department.

Change Fees

Students can expect to be assessed a Change of Registration Service Fee for any registration changes which take place beginning the second week of the quarter.

Course Capacity

For reasons of public safety and instructional quality, course enrollment in each section will be limited to the approved classroom capacity. The Office of the University Registrar monitors course enrollments throughout the quarter according to the following guidelines:

  1. Through the first seven calendar days of a quarter, a student may add a section without permission unless the course is full or requires permission; then an add code is required.
  2. Beginning the eighth calendar day, add codes are required to add any course. The registration system will accept course overloads up to 115% of classroom capacity to compensate for expected course drops.
  3. The registration system closes for course adds at the end of the Late Add Period.

Course Co-Requisites

To register for a course that requires a co-requisite course, first register for that co-requisite course before registering for the primary course. Courses with co-requisites are identified in the comment section of the course listing in the Time Schedule. Courses with co-requisites cannot be dropped until the co-requisite is dropped.

Course Pre-Requisites

Certain courses require prerequisites in order to add that course to a schedule. These courses are identified by the word “Prerequisite” in the title bar in the Time Schedule. Prerequisites may be one or more courses, a minimum placement test score, or a minimum grade in a prerequisite course.

A course section may be added without having completed the course prerequisite provided the student is currently registered for the prerequisite course. However, departments may elect to have the course that required the prerequisite dropped from a student’s schedule if the student does not satisfactorily complete the prerequisite course. Courses subject to cancellation are identified by “Prerequisites (cancellation in effect)” in the title bar in the Time Schedule. In this case, the course that required the prerequisite will be dropped from the student’s schedule no later than the third calendar day of the quarter.

Placement Tests

Some courses have placement tests as prerequisites. Many of these tests can be taken directly through the department. Undergraduate Advising offers information about placement testing.

Understanding Prerequisites

A prerequisite may consist of a single course, multiple courses, placement tests, or a choice of courses or placement tests.

Because of space restrictions, prerequisites are written in the most concise way possible. Certain conventions have been used for consistency and clarity.

Prerequisite Conventions

Prerequisite Conventions

The main division of prerequisites is the semicolon (;), which divides required courses or groups of courses.

Example 1
Course: SPAN 401 The Morphological Structure of Spanish (5)
Prerequisite: SPAN 303; SPAN 323.
Translation: A student must take SPAN 303 and SPAN 323 before taking SPAN 401.
Example 2
Course: CHEM 317 Inorganic Chemistry Laboratory (3)
Prerequisite: Either CHEM 165 or CHEM 312; either CHEM 242 or CHEM 347
Translation: A student must fulfill each of two prerequisites before taking CHEM 317:

  1. either CHEM 165 or CHEM 312, and
  2. either CHEM 242 or CHEM 347

A prerequisite may consist of two or more courses (or sets of courses) that a student may choose from. Such groups begin with the word “either” and have “or” before the last choice. Separate courses (or sets of courses) are divided by commas.

Example 1
Course: CHEM 237 Organic Chemistry (4)
Prerequisite: Either CHEM 155, CHEM 160, or CHEM 162
Translation: A student must take one of the following before taking CHEM 237: CHEM 155 or CHEM 160 or CHEM 162

A prerequisite choice may consist of more than one course. These groups are defined by the use of “and”.

Example 1
Course: CHEM 152 General Chemistry (5)
Prerequisite: Either CHEM 140 and CHEM 141, CHEM 142, or CHEM 145
Translation: A student must take one of the following sets before taking CHEM 152:

  1. CHEM 140 and 141 or
  2. CHEM 142 or
  3. CHEM 145

A course may have a combination of groups of choices and several prerequisites.

Example 1
Course: CHEM 241 Organic Chemistry Laboratory (3)
Prerequisite: Either CHEM 155, CHEM 160 and CHEM 161, or CHEM 162; either CHEM 224, CHEM 238, or CHEM 336
Translation: A student must take one of the following sets before taking CHEM 241:

  1. CHEM 155, or
  2. CHEM 160 and 161, or
  3. CHEM 162

As well, a student must take one of the following before taking CHEM 241: CHEM 224 or 238 or 336.
Example 2
Course: ZOOL 438 Comparative Endocrinology (3)
Prerequisite: Either BIOL 202 or BIOL 102 with either ZOOL 301 or ZOOL 315
Translation: A student must take one of the following sets before taking ZOOL 438:

  1. BIOL 202, or
  2. BIOL 102 and ZOOL 301, or
  3. BIOL 102 and ZOOL 315

A course may have a combination of placement tests and courses as a prerequisite.

Example
Course: MATH 124 Calculus with Analytic Geometry I
Prerequisite: 2.5 in MATH 120, score of 68% on MATHPC placement test, score of 75% on MATHEC placement test, or score of 2 on AP test.
Translation: A student must take one of the following before registering for MATH 124:

  1. MATH 120 with a minimum grade of 2.5
  2. MATHPC placement test with a minimum score of 68%, or
  3. MATHEC placement test with a minimum score of 75%

Retaking a Course

Departments may restrict undergraduates from repeat registration into courses. Restrictions may include:

  • only allowing registration after Period I
  • only allowing registration after the quarter has begun, or
  • requiring an Entry Code for a repeat registration

Courses considered to have been taken once include any numerical grade or those with grades of I, CR/NC, or S/NS. Withdrawn or dropped courses and courses with X or no grade reported will not count as the first taking of a course. Students currently enrolled in a course, registration for the same course in the following quarter will be counted as a repeat registration.

A second repeat (taking a course for a third time [or more]) cannot be done using Register.UW. A second repeat requires the department to register the student into the course. Grades in the third or subsequent takings will not be included in the student’s grade-point average (GPA).

Sequence Courses

Departments may establish a registration priority for students enrolled in sequence courses. For example, students enrolled in a foreign language 101 course may have priority to register in the next course sequence (102) for the succeeding quarter.

Special Course Fees

The amounts charged for tuition and fees normally cover University charges for course registration. Some courses, however, have extraordinary expenses associated with them and in such cases, the University may charge additional fees in amounts approximating the added instructional or laboratory costs. Some departments do not charge auditors these fees.

Most course fees will be included in the quarterly tuition bill. Dropping a course with a course fee after the first week of the quarter will not remove the fee from any balance owed. Any adjustment to course fees after the first week of the quarter must be handled by the academic department offering the course.

Variable Credit Courses

Some courses such as independent study, thesis, and dissertation credits are offered for a variable number of credits (whole credits only).

  • Faculty Codes & credits are obtained by contacting the department in order to register for the course on Register.UW.
  • Beginning the third week of the quarter through the last day of instruction for the quarter, all variable credit changes require the signature of the instructor by completing the Changes in Variable Credits section of the Registration Transaction form [UoW 2127] and sending it to the Registration Team or submitting it in person – 2nd floor in Schmitz Hall.
  • Before the third week of the quarter, variable credit changes must be made by adding and dropping the course on Register.UW.
Register.UW Variable Credits
Register.UW Variable Credits

Period I Registration Dates Autumn 2025

  • Period I Registration dates run May 8 – June 22.
  • Period I is for Continuing Students. Registration Period Definitions.
  • Registration opens up for each group at 6 a.m. (PST) of the designated start date.
Who Can Register Period I Registration Start Date
Eligible Disability Resources for Students (DRS) students 1
Eligible Veterans and National Guard Members and their spouses, domestic partners, and dependents 2		 May 8
Contracted ROTC students
Students with Graduating Senior Priority (GSP) 3
NCAA athletes		 May 9
Graduate students
Professional students		 May 12
Seniors [135+ credits earned/in progress] 4
Postbaccalaureates		 May 13
Juniors [90-134 credits earned/in progress] 4 May 15
Sophomores [45-89 credits earned/in progress] 4 May 19
First-Year Undergraduates/Freshmen [0-44 credits earned/in progress] 4 May 21
  • 1 Eligibility is based on your disability accommodation for Priority Registration. Having a DRS accommodation does not mean you have been set up to register early.
  • 2 Eligibility is determined by information provided in the admissions application process.
  • 3 The Graduating Senior Priority application deadline is the Thursday before registration opens.
  • 4 Eligibility to register is based on earned credits (including transfer and AP/IB credits on your UW transcript), and current quarter credits in progress as of the day your registration time opens.

ACCESS Program

The ACCESS Program at the University of Washington allows Washington state residents aged 60 and older to audit one or two university courses per quarter on a space-available basis. The program is a great opportunity to take full advantage of the extraordinary resources of the campus, the outstanding faculty, and the diverse student population.

ACCESS is governed by Chapter 28B.15.540 of the Revised Code of Washington (RCW).

ACCESS Program Information

  • ACCESS students attend classes on an audit basis as a non-matriculated student. Auditors may not participate in class discussions, take tests, or submit papers.
  • ACCESS programs are also available at University of Washington Bothell and University of Washington Tacoma. For additional information, review UW Tacoma Access Program and UW Bothell ACCESS Program. However, UW Bothell and UW Tacoma ACCESS students may submit an ACCESS registration request form.
  • A transcript is not maintained for ACCESS students.
  • Registration begins the third day of the quarter and for up to two weeks after. Students may not be registered prior to the third day of the quarter. This should NOT be confused with the third day of the course.

Summer 2025 ACCESS Registration

ACCESS registration dates are based on the Academic Calendar.

ACCESS Event Date
ACCESS Registration Form Opens: 8am Friday, May 23, 2025
Registration Begins Wednesday, June 25, 2025
Last day to submit an ACCESS Registration Request: 5pm Thursday, July 10, 2025
Registration Ends: 5pm Friday, July 11, 2025
Payment Due Friday, July 11, 2025

Course Registration

Step 1: Check Course Offerings

Course information is available in the University Time Schedule. The UW no longer offers a paper catalog of course offerings.

  • Select the quarter and year: A list of schools and departments will be displayed.
  • Select the department and course abbreviation: A listing of available courses will be displayed.
  • Schedule Line Number (SLN): Each course section has a five-digit SLN. Students with a UW NetID can click on the SLN to view course details such as the most current space availability.
  • Registration Restrictions: Take note of any special registration restrictions, such as no auditors or an entry code requirement which is noted with a “>” symbol next to the SLN.
  • Department contacts: Course specific questions or entry code requests must be directed to the department or instructor. Department contacts may be found in the UW Office Directory and specific instructors may be found in the UW Directory.
  • Question Section (QZ): Lecture sections (LC) may include a QZ section. ACCESS students will need to be registered for both sections but do not actually attend the QZ. Please include an open quiz section on the registration form.

Course Limitations

  • English 100, 101, 102 | Math 098
  • UW Professional & Continuing Education (PCE) and other courses associated with fee-based programs
  • Asian Languages & Literature language courses
  • Studio, laboratory courses, and honors sections
  • Sections with a restriction of No Non-Matriculated, Auditors, and/or ACCESS students in the quarterly Time Schedule

Enrollment Restrictions

  • FRENCH and ITAL courses: Only FRENCH and ITALIAN courses taught by full-time faculty are open to auditors with instructor approval. Please email the Language Programs Director for approval at the email address indicated in the Time Schedule.
  • DANISH, FINN, NORW, and SWED courses: Only 300-level DANISH, FINNISH, NORWEGIAN and SWEDISH courses are open to auditors with instructor approval. Please email the instructor or the office of Scandanavian Studies to discuss participation.

Step 2: Course Entry Codes

An Entry Code is a 5-digit number used for course registration, if required by the course. Entry codes are obtained from the instructor or department, can only be used once, and must be provided on the ACCESS registration form when necessary.

Courses that require entry codes

  • 500 level courses always require entry codes.
  • Courses which are full require an entry code to overload the class. It is up to the department’s discretion to overload their courses.
  • Courses with a “>” symbol next to the SLN on the Time Schedule require an entry code.

Step 3: Submit Completed ACCESS Registration Request Form

The ACCESS Registration request form opens approximately one month before registration begins and is the only way to register for ACCESS courses.

ACCESS Registration Request Form

The ACCESS Student Number is the same as the UW Student Number which remains assigned to students for the entirety of their tenure at UW. This is NOT an Alumni Association number.

  • New Students: Leave the student number field blank – a student number will be assigned.
  • Returning Students: Provide previously assigned UW or ACCESS Student Number.
  • Forgotten Student Number: Returning students who cannot remember their UW or ACCESS Student Number may leave the field blank but indicate the approximate dates of attendance in the space provided.

Step 4: Payment & Fees

  • Payment is due by the tuition deadline which is the third Friday of the quarter.
  • Credit/debit card and web check payments can be made in the Accounts section of MyUW. UW NetID
  • Students cannot pay until they have been registered. Payment cannot be accepted ahead of time and/or with the registration form.
  • Contact Student Fiscal Services at 206-543-4694 with questions regarding payments.

Student Fees

Registration Fee

ACCESS students may enroll for a maximum of two courses per quarter with a registration fee of $5.

Course Fees

Some departments impose course fees and in most cases, the student is responsible for paying the fee. ACCESS students are encouraged to check with the department regarding course fees and how it applies to Auditors. Additionally, the Office of the University Registrar may provide an explanation of these additional fees.

Student Technology Fee (STF)

ACCESS students will also pay the tech fee, which is an additional fee of approximately $4 per credit in addition to the registration fee. The STF allows registered students access to computer labs, technology resources, and certain campus-wide services funded by the Student Technology Fee Committee. For example, an ACCESS student auditing a 5 credit class will pay approximately $25 per quarter with both fees.

Services and Activities Fee (SAF)

ACCESS students DO NOT pay SAF and are therefore not entitled to participate in or receive student pricing for UW programs and/or services that are funded by the Services and Activities Fee Committee. SAF funded programs include, but are not limited to, ASUW & GPSS events or services, Universal U-Pass pricing, Student Publications, Student Loan Fund, Husky Health Center, recreational sports programs, the IMA, childcare, Student Legal Services, Ethnic Cultural Center, Husky Union Building (HUB) facilities, and UW CARES.

Helpful Tips and Notes

  • Check the Time Schedule on Registration Day: Many students add and drop courses during the first week of the quarter and enrollment numbers fluctuate. A course previously thought closed that needed an entry code may become available.
  • Register only for courses you plan to attend Students are responsible to pay the registration fee even if eventually withdrawn, and because the STF is based on the number of credits registered for, do not register for more classes than you plan to attend.

ACCESS Program Resources & Guidelines

Husky Card

ACCESS students registered for courses may request a Husky Card in the Husky Card Office located on the ground floor of Odegaard library next to the By George Cafe. Husky cards do not require renewal, however, a replacement fee is charged if it is lost.

Active Husky Card Benefits

Student Conduct Code

Through the Student Conduct Code, Huskies hold themselves to the highest standards of ethics, integrity, and accountability. The University of Washington expects ACCESS students to be informed of the Student Conduct Code and to conduct themselves as a responsible member of the UW community. The office of Community Standards & Student Conduct (CSSC) administers the Student Conduct Code.

Student Organization

ACCESS Students have formed a Registered Student Organization (RSO), ACCESS Student Resource Group (ASRG), to enhance the academic and social experience of ACCESS students and to create opportunities for ACCESS students to help the educational and service goals of the University and its greater community. ASRG sponsors informal meetups, a Facebook Group, and special lecture events. For questions or comments, contact the ASRG RSO.

UW NetID – University Email Address

ACCESS students may create a UW NetID. This optional service is a username which allows registered students login access to certain computers on campus & web resources and establish a UW email account. Some courses which use Canvas for class readings will require UW NetID access. Students may reset a forgotten UW NetID password by visiting UW NetID Recovery. UW-IT administers services related to UW NetIDs.

Registration Periods

Continuing Student Priority

Currently enrolled undergraduate students or undergraduate students who are quarter-off eligible, should register according to the following Course Add Periods.

Priority registration dates are based on

  • Number of completed credits.
  • Currently registered courses – as of two days prior to the first (1st) day of registration.

Graduating Senior Priority

Graduating seniors or post-baccalaureate students with a degree application on file may register on the second (2nd) day of Registration Period I for the final two quarters. Students who must postpone their graduation may save their priority quarters by not registering before their regular senior priority day. Students who have used their Graduating Senior Priority for two quarters will revert to regular senior priority.

Late Registration

Refer to Late Registration Policies and Restrictions for additional information.

Course Add Periods

Registration Period I

Registration Period I is open for continuing students currently enrolled or for students who completed the previous quarter. A “continuing student” is one who has registered at the same University of Washington campus in the same degree level (i.e., undergraduate to undergraduate) or degree level program (i.e., graduate to graduate) the preceding quarter, or preceding spring quarter, if registering for autumn quarter.

Registration Period I opens at 6:00 a.m. of the designated date. View the current quarter’s Registration Period I dates on the Academic Calendar.

Registration dates are based on your completed credits and credits currently registered for. You may register using Register.UW on, or after, your registration date and make changes to your schedule.

Registration Period II

Registration Period II is primarily for newly admitted students and returning former students. You may register on, or after, your registration date. Continuing students may register any day during this period.

Registration Period II opens at midnight. Newly admitted students register at 8:30 a.m. View the current quarter’s Registration Period II dates on the Academic Calendar.

Registration Period III

Registration Period III is from the first (1st) day of the quarter through the seventh (7th) calendar day of the quarter and is open to all students for adds and changes.

Registration Period III opens at midnight. View current quarter’s Registration Period III dates on the Academic Calendar.

The following students are registered by Registrar team members during Period III as indicated:

  • ACCESS Students are registered on the third (3rd) day of the quarter.
  • Tuition Exemption Program – UW Employees are registered on the third (3rd) day of the quarter.
  • Tuition Exemption Program – Washington State Employees are registered on the fourth (4th) day of the quarter.

Audit Grading Changes

You may change to or from the audit grade option through the last day of the second (2nd) week of the quarter by completing the Audit Grading section of the Registration Transaction Form [PDF] and sending it to the Registration Team.

Late Add Period

The Late Add Period is open to all students. All courses added during this period require an Entry Code or Faculty Number. A $20 change of registration fee will be charged for all registration changes made on a single day during this period.

View the current quarter’s Late Add Period dates on the Academic Calendar.

Transcript FAQs

Parchment FAQs

Parchment FAQs

The term E-Transcript refers to any transcript that is delivered to the recipient in an electronic format instead of being printed and mailed to the recipient. The availability of specific E-Transcript delivery options depends on the individual institution. This means that some institutions may offer one or more options for delivering your transcript electronically and other institutions may not offer any electronic options.

This option, when presented on the order screen, means that the school from which you are ordering your transcript is capable of delivering transcripts in a PDF file format and the school you have selected to receive the transcript is participating in the Parchment and is able to receive PDF transcripts electronically from us.

This option, when presented on the screen, means that your transcript will be created as a PDF document and we will then notify the intended recipient that it is ready to be downloaded. This method is generally used when you have designated an individual or other non-educational institution who is not a participant in our network as the recipient.

This option represents one of the fastest methods for delivering your transcript to the receiving institution. Using this option normally means that once the sending school has completed the processing of your order, it will be delivered much faster to the receiving institution. In addition, we will send you an email confirming the delivery so you will know immediately that your transcript has been received. With traditional “First-Class Mail”, there is no way to confirm that your transcript has been received.

Normally the receiving institution must still do additional work on your information before it actually appears in their student records system. For this reason, you might call the admissions office and they may still respond that your transcript is not in their system. However, if we have sent you an email acknowledgment, then you can rely on the fact that your transcript is in the possession of the receiving institution but possibly still being processed. Your email acknowledgment from us is similar to a delivery confirmation from the U.S. Post Office on an Express Mail or Priority Mail package. It is also like confirming delivery of a FedEx or UPS package by tracking it online.

Once your order is entered into our system, any of the following situations could be affecting the delivery of your transcript:

  1. All transcript orders require some form of authentication or authorization. If you were not originally authenticated by the sending institution at the time your order was placed or your order was eligible for “Automatic Authorization” but we could not match the information you provided to information in the institution’s student records system, then your order may be waiting on you to send in a signed Authorization Form. If this is the case, we will be sending you a reminder notice and a copy of an Authorization Form.
  2. It is possible that you have an outstanding obligation to the institution and this is preventing your order from being processed. If so, you should have received an email from us telling you about this problem and how to correct it.
  3. If you entered any of the student identifying data incorrectly (such as Social Security Number, date of birth, or student name) the institution’s staff may be having trouble locating your records.
  4. If you attended the institution prior to the time they began maintaining electronic records, then it is possible that you are given this option because you entered your from/to attendance years incorrectly on the order screen and the institution will be unable to complete your order electronically. This “PDF Delivered Electronically to Recipient” option only appears on our screens when both the “Attended From” and the “Attended To” years on the order form are later than the first year of electronic data maintained by the institution.
  5. If the email address that you entered on your order was incorrect or if your email provider is blocking our emails to you (mysupport@credentialssolutions.com), then you will not receive our notifications about problems with your order and will not receive our authorization reminder forms. If you never received your order receipt email from us, then there may be a problem with the email address you provided and you should contact Parchment Customer Support & Chat.
  6. If you selected a “Hold for Grades” or “Hold for Degree” option on your order (if the institution offered such an option), then your order will typically not be completed until this information has been posted at the end of the term.

The 3rd party PDF is encrypted for security purposes. The encryption cannot be removed. When submitting the PDF to an application service, not all services will allow for an encrypted PDF to be uploaded. In this circumstance the PDF would need to be printed, scanned, and then uploaded to the application service. PDF transcripts viewed electronically are recognized as official documents. A printed copy of a PDF Transcript will be considered “unofficial” and will display the words “PRINTED COPY” on all pages of the PDF.

You may check the status of your order by going to Parchment Order Tracking and clicking the “Check the Status of My Order” link. You will need your original order number as well as the Student ID number or Social Security number that you entered on your order.

Transcript Type Transcript Fee per transcript Printing Fee
per transcript		 Shipping Fee
per recipient
PDF Delivered to Recipient $11 – –
PDF Delivered to College/University $11 – –
PDF Downloaded by Third-Party $11 – –
Printed – 1st Class Mail $11 $2.40 $0
Printed – FedEx to 48 states $11 $2.40 $23
Printed – FedEx to Alaska/Hawaii $11 $2.40 $30
Printed – FedEx International $11 $2.40 $53

Transcript FAQs

Transcript FAQs

No. This service has been discontinued on all three campuses. By using the Parchment ordering system, which operates 24/7, it will actually be faster to order, pay, and now track delivery of your transcript order using Parchment’s ordering service. This not only provides faster service to you, but allows us to provision transcripts while all three campus registration teams are currently not in the office and working in a tele-work environment.

Grades are explained on the UW Grading system webpage. Here is a sample UW transcript [PDF].

Varies based on quarter & how quickly grades are received & how quickly the Credentials Team is able to process grades & degree applications.

This information is explained on the UW Grading system webpage

Students can choose to order their complete academic history or, if they attended as an undergraduate & as a graduate level/professional student, a record that lists only the graduate/professional level coursework.

Holds may be placed by the office of Community Standards and Student Conduct and the University Registrar, but will not be placed for financial debts owed to the University. Log into MyUW to check Notices on individual holds.

Withdrawal, Quarter-Off, and On-Leave Policies

Withdrawal Policies

Withdrawal Policies

It is your responsibility to withdraw if you are unable to attend for the quarter. Through the end of the Unrestricted Drop Period, you may withdraw by dropping all courses via Register.UW. Beginning the first day of the Late Course Drop Period through the last date of instruction, you must withdraw by following the Adviser Assisted Drop process, as listed on the Current Quarter Drop webpage. You will not be able to completely withdraw or drop all courses using Register.UW or by emailing your campus registration team.

If you drop your last course using the Current Quarter Drop process and do not add another course you will be considered withdrawn for the quarter. Beginning the eighth calendar day of the quarter, if you drop your last course you will be charged a Change of Registration Service fee plus any tuition forfeiture. Tuition forfeitures will be applied for any drop resulting in a change of tuition cost in this period.

No withdrawals are accepted after the last day of instruction.

Transcript Entries

If you totally withdraw from a quarter during the first two weeks, the courses for that quarter are not recorded on your UW transcript; however, the date of the withdrawal is recorded and posted to the transcript. After this deadline, each course will be listed on an undergraduate’s transcript with an “RD’ for Registrar Drop grade.

Tuition

Students who withdraw may be entitled to a refund of all or a portion of the tuition and fees for a given quarter depending on the time of the quarter the withdrawal is completed. (Review Withdrawals or Refunds for Aid Recipients.) If you drop all of your courses, you will be charged a Change of Registration Service fee beginning the eighth calendar day of the term or quarter.

Tuition owed will be based upon the date the complete withdrawal is recorded at the Office of the University Registrar, the date that the last course is dropped through the Current Quarter Drop process by your campus registration team, If you withdraw, the amount of the U-PASS fee to be refunded is based on the date of withdrawal and follows the tuition forfeiture schedule.

Withdrawal by International Students

In general, U.S. law requires F-1 and J-1 students to be registered full-time. This is defined as at least:

  • 12 credits each quarter for undergraduate students
  • 10 credits each quarter for graduate students

Review the ISS Dropping a Course, Withdrawal, and On-Leave Status webpage for more information about possible legal exceptions to this requirement.

Withdrawal by Newly Admitted Students

Withdrawal from any quarter prior to the first day of the quarter for a newly admitted student invalidates your status as a continuing student. You must submit a new admission application by the published closing date for each quarter depending on your admission type (freshman/first-year, transfer, post-baccalaureate, graduate, international). Review the Registration Eligibility section of the Time Schedule if you are withdrawing before the first-course day of the quarter.

Withdrawal for Two Consecutive Quarters

Both undergraduate and graduate students who withdraw during the first week of two consecutive quarters will not be eligible to register as a continuing student for the third quarter. To re-enroll at the University, you will be required to submit the Returning Student Request Form, as well as pay the form submission fee. For example, if you withdraw during the first week of winter quarter and spring quarter, you must follow the returning former student process in order to register for autumn quarter.

Summer quarter at the University of Washington is scheduled for nine weeks each summer. Students may register for A-term, B-term, a Special Dates course, Full- term, or a combination of the four.

Full-term courses are held during the entire nine weeks. Courses held during the first four and a half weeks are considered “A-term.” Courses held during the second four and a half weeks are considered “B-term.” Some courses begin or end on dates other than the standard dates of A-term, B-term, or Full-term courses. These courses are considered “special date” courses. Withdrawal deadlines depend on whether the course is identified as an a, b, special date or full term course and whether you are registered for only A-term, B-term, Special Dates, Full-term or a combination of the four course types.

Summer Withdrawals

It is the student’s responsibility to withdraw when unable to attend for the quarter. Failing to attend class or notifying the instructor that you wish to drop a class does not constitute an official withdrawal from the course. Through the end of the Unrestricted Drop Period, you may withdraw by dropping all courses via Register.UW. Beginning the first day of the Late Course Drop Period through the last date of instruction, you must withdraw by following the Adviser Assisted Drop process, as listed on the Current Quarter Drop webpage. You will not be able to completely withdraw or drop all courses using Register.UW.

If you drop your last course using the Current Quarter Drop process and do not add another course you will be considered withdrawn for the quarter. Beginning the eighth calendar day of the quarter, if you drop your last course you will be charged a Change of Registration Fee plus any tuition forfeiture.

Depending on the date you withdraw, you may incur a tuition forfeiture fee.

Full-Term Course Withdrawal

The last day to withdraw from Full-term courses is on the Friday of the eighth week of the quarter. No withdrawals will be accepted after this date.

A-Term Course Withdrawals

A-term courses begin the same day as Full-term courses. No withdrawals are accepted twenty-four calendar days after the beginning of A-term courses. (The last day you may drop an A-term course if you are also enrolled in B-term or Full-term courses is twenty-one calendar days after the beginning of A-term.)

B-Term Course Withdrawals

B-term courses begin the day after A-term ends. The last day to withdraw (dropping all courses) from B-term is on the Friday of the eighth week of the quarter. No withdrawals will be accepted after this date. (The last day you may drop a B-term course if you are also enrolled in Full-term courses is twenty-one calendar days after the beginning of B-term.)

Special Dates Course Withdrawals

Special dates courses begin on the date listed in the Summer Quarter Bulletin. No withdrawals are accepted after the first day of the course. No drops of any kind are permitted on the last day of the course. (You may drop a course until the first 40 percent of a special dates course is completed. No drop is permitted after 40 percent of a special dates course is completed except with a complete withdrawal for the quarter.)

Transcript Entries

During summer quarter withdrawals shall be entered on your permanent record as follows:

  1. For full-quarter courses, during the first fourteen calendar days of the quarter only the date of withdrawal is recorded.
  2. For A-term courses, during the first seven calendar days of the quarter only the date of withdrawal is recorded.
  3. For B-term courses, from the first day of the quarter through the first seven calendar days of B-term only the date of withdrawal is recorded.
  4. For Special Dates courses, from the first day of the quarter through the first day of the course only the date of withdrawal is recorded.

After these deadlines, the courses will be listed on an undergraduate’s transcript with a RD for Registrar Drop grade. Courses will be listed on a graduate or professional student transcript with only a RD for Registrar Drop grade.

Tuition

Students who withdraw may be entitled to a refund of all or a portion of the tuition and fees for a given quarter depending on the time of the quarter the withdrawal is completed. (Review Withdrawals or Refunds for Aid Recipients.) If you withdraw, you will be charged a course Change of Registration Service fee beginning the eighth calendar day of the term or quarter. You will also be charged this fee if you withdraw after the first 40 percent of a Special Dates course is completed.

Tuition owed is based upon the date the withdrawal is recorded by the Office of the University Registrar, i.e., the date that the last course is dropped. If you withdraw, the amount of the U-PASS fee to be refunded is based on the date of withdrawal and follows the tuition forfeiture schedule.

Withdrawal by Newly Admitted Students

Withdrawal from summer quarter prior to the first day of the quarter for a newly admitted student invalidates your status as a continuing student. You must submit a new admission application by the published closing dates for each quarter depending on your admission type (freshman/first-year, transfer, postbaccalaureate, graduate, international). Review the Registration Eligibility section of the Time Schedule if you are withdrawing before the first course day of the quarter.

Former Quarter Drop Policy

Former Quarter Drop petitions may be submitted for dropping individual courses after the 14th calendar day of the quarter or after the drop deadline for A- or B-terms during summer quarter.

Students may petition the Registrar for a Former Quarter Drop if circumstances beyond the student’s control prevented them from dropping the course by the drop deadline (the last day to drop an individual course for the quarter).

Former Quarter Drops will not be granted for course work that has already been applied to a completed degree. Petitions must be submitted within one year of the quarter being petitioned or have support for an extension from the student’s adviser.

Grades cannot be changed after a degree has been granted.

Please review the Former Quarter Drop webpage for more information.

Students who are called to active U.S. military duty during a quarter in which they are registered may either request to be withdrawn or request to receive credit or grades.

Withdrawals before the end of the 7th week of the quarter

You do not have the option of receiving credit or grades when withdrawing before the end of the 7th week of the quarter.

Refer to the Tuition section above regarding the possible cancellation and refunding of tuition and fees.

You may follow the drop procedures during the Unrestricted Drop Period or Late Drop Period (Current Drop Period) to withdraw from your courses or you may contact your corresponding campus registration team with questions regarding a full withdrawal.

If you withdraw after the end of the 7th week of the quarter

Students who withdraw after the end of the 7th week of the quarter may elect to use the above procedure and withdraw without earning credit and receive a full refund, or you may elect to receive credit and grades. Students who you choose to receive credit may not receive a refund.

Refer to the Tuition section above regarding the possible cancellation and refund of tuition and fees.

If you elect to receive credit or grades, you must contact the Credentials Team along with your military orders. A Credentials Team member will contact each of your instructors requesting grades. You may elect to have numeric grades recorded as by the instructor or to have them recorded as CR/NC (credit or no credit).

You may follow the drop procedures during the Unrestricted Drop Period or Late Drop Period (Current Drop Period) to withdraw from your courses or you may contact your corresponding campus registration team with questions regarding a full withdrawal.

Return from Military Leave

You may apply to return using the Returning Student application form. The returning student submission fee will be waived. Registration will be permitted beginning Registration Period I.

Please consult with the Registration Team for complete details.

As long as you are not registered for any courses for upcoming quarters that you are not planning to attend, there is no paperwork that you need to formally complete through the Office of the University Registrar. Some things to keep in mind, however, depending on your situation:

  • Make sure you have paid any tuition or fees you owe the UW. Having any outstanding fees could result in holds being placed on your records, preventing you from ordering transcripts.
  • Students in a major or graduate program must let them know your intention of leaving and/or your planned time to return.
  • Students in University housing or who plan to be in a future quarter, contact the Housing and Food Services Office. Phone: 206-543-4059
  • Students receiving financial aid, must contact the Financial Aid Office for assistance with any paperwork you may need to complete. Phone: 206-543-6101
  • International students must contact their advisor in the International Student Services to make sure there is nothing you need to do through their office or issues involving your visa and requirements. Phone: 206-221-7857
  • Please be aware that the UW G Suite and/or UW Office 365 email & productivity platform account(s) and data that you create with your UW email address are temporary and will expire when you graduate and/or separate from the UW. However, you do have the ability to forward your UW email address to a personal, non-UW email address as a student and upon separation from the UW.

If you are an undergraduate or professional student (dental, law, or medical) who has completed the preceding quarter here at the University of Washington, you may take a quarter off under the Quarter-Off Eligibility Policy.

Subject to college, school, and departmental enrollment policies, an undergraduate or a professional student who has completed a quarter at the University of Washington may take the following quarter off and remain eligible to register in Registration Period I for the subsequent quarter without submitting an application as a returning student. For example, a student completing winter quarter may, without registering for or completing spring quarter, register during Registration Period I for autumn quarter without reapplying. Be advised that a registration date for that following quarter’s registration period will not appear on Register.UW. Please refer to the University’s academic calendar to find your registration date for the quarter in which you wish to resume your studies after your quarter-off.

Any quarter from which a student has completely withdrawn, or from which he/she is canceled, does not constitute a completed quarter.

Returning students who do not meet the criteria described in the above paragraph must submit a Returning Student Reenrollment Form by the published deadlines and pay the submission fee.

The Quarter-Off Eligibility Policy is not available to graduate students. Graduate students are governed by the Graduate School On-leave Policy.

Graduate students are required to maintain graduate status during their program of study. Students who desire to take a quarter or quarters off without going through the reinstatement process must apply for on-leave status for each quarter they do not register. Graduate students are not eligible for a U-PASS while they are on-leave. Review Graduate On-Leave Status for on-leave eligibility, the procedure for requesting leave, and information about reinstatement.

Review Returning Student Reenrollment Policies for information on how to return from on-leave status.

WAC 478-161-015 on-leave status for graduate students.

Students who drop or withdraw from classes after the first day of the quarter may be subject to a change of registration fee and may or may not be eligible for a complete refund of tuition. For more information, review the Student Fiscal Service’s tuition forfeiture information.

Period I Registration Dates Summer 2026

  • Period I Registration dates run April 16 – May 20.
  • Period I is for Continuing Students. Registration Period Definitions.
  • Registration opens up for each group at 6 a.m. (PST) of the designated start date.
Who Can Register Period I Registration Start Date
Eligible Disability Resources for Students (DRS) students 1
Eligible Veterans and National Guard Members and their spouses, domestic partners, and dependents 2		 April 16
Contracted ROTC students
Students with Graduating Senior Priority (GSP) 3
NCAA athletes		 April 16
Graduate students
Professional students		 April 17
Seniors [135+ credits earned/in progress] 4
Postbaccalaureates		 April 17
Juniors [90-134 credits earned/in progress] 4 April 17
Sophomores [45-89 credits earned/in progress] 4 April 17
First-Year Undergraduates/Freshmen [0-44 credits earned/in progress] 4 April 17
Returning, New, and Non-Matriculated students April 20
  • 1 Eligibility is based on your disability accommodation for Priority Registration. Having a DRS accommodation does not mean you have been set up to register early.
  • 2 Eligibility is determined by information provided in the admissions application process.
  • 3 The Graduating Senior Priority application deadline is the Thursday before registration opens.
  • 4 Eligibility to register is based on earned credits (including transfer and AP/IB credits on your UW transcript), and current quarter credits in progress as of the day your registration time opens.

Enrollment Verification

The Office of the University Registrar generates enrollment verification certificates through the National Student Clearinghouse.

Verification For Students

Current Quarter Enrollment Verification

Current (and some former) University of Washington students can download a free, electronic enrollment verification instantly from the National Student Clearinghouse via the Student Self-Service Enrollment Verification system after logging into MyUW with a UW NetID.

In-School Loan Deferment Forms

Each quarter, the University of Washington reports your enrollment to the National Student Clearinghouse and to the National Student Loan Data System (NSLDS). If your student loan lender does not use either of these services to verify student enrollment, they may request that you complete an In-School Deferment Form, which you will obtain directly from your loan lender.

You may then submit this loan deferment paperwork to our office any quarter you are enrolled at UW, to the Registration Team or to our office, 2nd Floor Schmitz Hall. Be sure to sign any portions of the form that require your signature, and include:

  • Your name
  • Student ID#
  • Expected Graduation Date
  • Loan lenders email or fax (if they require this form be sent directly from the University)

Future Quarter Certificate of Registration

You may download an enrollment verification for a quarter that has not yet started, only if you have already registered for courses for that future quarter. An advanced registration certificate is available from the National Student Clearinghouse via the Student Self-Service Enrollment Verification. Log into MyUW with your UW NetID, and select “Advanced Registration”. This certificate will indicate that you are pre-registered for a future quarter at UW.

If you believe that enrollment verification certificate you have downloaded from the National Student Clearinghouse does not contain sufficient information for the entity requesting proof of enrollment, you must contact the Registration Team. Be sure to include:

  • The National Student Clearinghouse Enrollment Verification Certificate you downloaded through the link at MyUW.
  • A statement as to why this form is not sufficient for the entity requiring proof of enrollment
  • Your name
  • Student ID #
  • Date of birth
  • Mailing or email address where you wish the certification letter be sent

Washington State Opportunity Scholarship (WSOS) CIP Code Letters

You may request a letter stating your major Classification of Instructional Program (CIP) code and date of acceptance into your major to be provided to the Washington State Opportunity Scholarship (WSOS) for scholarship increase eligibility, or to another third party requesting this information, by emailing the Registration Team.

Please be sure to include:

  • Your name
  • Student ID#
  • Date of Birth
  • The major you are accepted into (not declared*)
  • The date you were accepted
  • Mailing or email address where you wish the certification letter be sent

Verification for UW Faculty and Staff

Options for enrollment verification include:

  • Students can provide a copy of their unofficial or official transcript
  • Student Database
  • Electronic Advising Record System (EARS)
  • Contact the Registration Team from your uw.edu email stating that you are a faculty or staff member needing an Enrollment Verification. Be sure to include the student’s full name and student number with your request.

Verification for Non-UW Third Parties

UW students may provide a copy of their National Student Clearinghouse Enrollment Verification certificate or unofficial transcript to any entity requesting proof of enrollment.

Or, a verification may be purchased from the National Student Clearinghouse.

Out of Scope Verifications

The Office of the University Registrar only verifies enrollment and degrees awarded from the University of Washington. OUR does not provide verification for internships, residencies, fellowships or certificate programs or verification for previous employment at the University of Washington or UW Medicine.

Take Time Off & Transfers

Many students take planned time away from UW or need to stop taking classes unexpectedly, while others choose to transfer. Planning your time off and telling the university you intend to do so can make your entry back into school easier, avoid any unnecessary hurdles, and get the support from staff to assist in your exit and return. If you need or want to take time off, or if you are planning to transfer, please fill out the below Exit Indicator survey for your campus.

Time Off FAQs

Time Off FAQs

To make it easy for undergraduate students to take time off and return, the university has a one-quarter-off “no questions asked” policy. This means students can take any quarter off (summer does not count as a quarter off) and enroll the next quarter without a change in their status. However, time off can impact financial aid, visa status, access to campus housing, etc. Completing the items in the withdrawal checklist can help you avoid unnecessary pitfalls regardless of whether you are taking a future quarter off, completing a withdrawal, or transferring.

UW Tacoma

UW Bothell

After taking a second consecutive quarter off (not including summer) you will need to submit a Returning Student Form and pay an $80 enrollment confirmation fee to reactivate your status as a student registered for classes. When you plan to return, the Returning Student Checklist will be an important asset to guide you back.

UW Tacoma

UW Bothell

Graduate students have a different policy regarding leave. Please review information on Graduate On-Leave Status.

Student Success Offices

For additional support and guidance on taking planned time off, connect with the student success office on your campus.